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ABSTRACT
Videos – The Andhra Pradesh  Exhibition of Films on Television Screen through
Video Cassette Recorders (Regulation) Rules, 2006  -  Issued.
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         HOME (GENERAL.A) DEPARTMENT
G.O. Ms. No. 251.         Dated: 10 -10 -2006.
                                                                                                          Read the following:-
            1.  G.O.Ms.No.79 Home(Genl.A2)Dept., Dated 30-4-2005.
2.   Govt.Memo.No.8875/Genl.A2/2005-2,  Dt.2-6-2005.
            3.  Govt.Memo.No.20471/Genl.A2/2005-1 dated 14-2-2005.
            4.   From the Director General of Police, AP, Hyd.,
                   Lr.No.156/A2/2005,  dated 20-09-2005.
5. Chief Electrical Inspector, A.P., Lr.No. CEIG/Hyd/Cinemas/D.No.1456/
     2006, dated 8-5-2006.
6. From the Director-General of Fire Services, A.P., Lr.Rc.No. 2652/B1/
2004, dated 9-5-2006.
***
ORDER:
The following Notification will be published in the Extra-ordinary issue of Andhra
Pradesh Gazette dated  13-10-2006.
NOTIFICATION
In exercise of the powers conferred under Section 20 of the Andhra Pradesh
Exhibition of Films on Television Screen through Video Cassette Recorders (Regulation)
Act, 1993 (Act 12 of 1993) as amended by the Andhra Pradesh Exhibition of Films and
Television Screen through Video Cassette Recorders (Regulation) Amendment Act, 2005
(Act No. 13 of 2005) and in supersession of the existing provisions applicable to the public
exhibition of films on video in the Andhra Pradesh Cinemas (Regulation) Rules  1970,   the
Government of Andhra Pradesh hereby makes the following rules,  namely:-
     CHAPTER – 1
       Preliminary
1.  Short Title:   These rules may be called the Andhra Pradesh Exhibition of  Films on
Television Screen through Video Cassette Recorders (Regulation) Rules, 2006.
2.  Definitions:   In these rules unless the context otherwise requires: -
     1 (a) “Act” means the Andhra Pradesh Exhibition of Films on Television Screen through
Video Cassette Recorders (Regulation) Act, 1993.
(b)  “Building” means a building as defined in the A.P. Cinemas (Regulation)
       Rules, 1970,
(c) “DVD” means Digital Versatile/Video Disc;
(d) “Film” includes cinematograph film or video tape through which any series of
visual images recorded on material can be shown as a moving picture,
(e) “Form” means the form set-out in the schedule to these rules,
     (f)  “Licensing authority” means the Commissioner of Police concerned in the twin
     cities of Hyderabad (Hyderabad and Secunderabad), Cyberabad, Vijayawada
and Visakhapatnam and elsewhere the Collectors of the District,
……22
      (g)   “Local Authority” means, -
(1)   A Municipal Corporation constituted under any law for the time being
       in force,     or
(2) A Municipal Council constituted under the A.P. Municipalities Act. 1965.
(3) A  Panchayat constituted under the A.P. Gram Panchayats Act. 1964.
      (h)       “Pirated Cassette” means a film or DVD or VCD or any mode of film produced
  through Multi-System Operation or Cable Television Network which was
  produced without copyright in relation to a Cinematograph Film or a record
embodying any part of sound track associated with the film,
(i)         “Programme” means any television broadcast and includes,-
(i) exhibition of films, features, dramas, advertisements and serials
     through video cassette recorders or video cassette players or
VCDs or DVDs,
(ii) any audio or visual or audio-visual live performance or
      presentation; and the expression “programming service” shall be
                                   construed accordingly;

( j)    “Section”  means a section of the Act.
(k)    “VCD” means Video Compact Disc;
(l) “Video Cassette Recorder” means a cinematography for the purpose of giving
cinematography exhibition of films recorded on video cassette tape including V.C.Ds
and D.V.D.s or any other mode of recording or exhibition.
(m)  “Video library” means a place by what ever name called, where the business of
          selling, letting on hire, distribution, exchange or putting into circulation in any
manner whatsoever, of films for the purpose of exhibition is carried on.

(2)   Words and expressions used in these rules but not defined therein shall have the
   same meaning assigned to them in the Act.
3.   Interpretation of Rules:   If any doubt arises in  respect of interpretation of these
      rules, otherwise than in connection with the prosecution for an offence, the same
shall be referred to the Government whose decision  there on shall be final.
4.  Application of rules made under other Acts:
(1) All rules made from time to time  under (1) the Andhra Pradesh (Andhra area) places
of Public Resort  Act. 1818 (Act. I of 1818), (2) The Andhra  Pradesh Municipalities Act.,
1965 (Act. VI of 1985), (3) The Hyderabad Municipal Corporation Act., 1955 (Act. II  of
1956) (4)  The Andhra Pradesh (Andhra  Area) District Boards Act., 1920 (Act. XIV of 1920)
(5) The Andhra Pradesh (Andhra Area) Town Planning Act. 1920 (Act. VII of 1920), (6) A.P.
Gram Panchayats Act, 1964 (Act. II of 1964), (7) The Copyrights Act 1957 and  the
Copyright Rules, 1958 (8) The Cable Television Networks (Regulation) Act., 1995 and the
Rules made there under (9) The Cinematograph Act., 1952  and the rules made  there
under  (10) The A.P. Cinemas (Regulation) Act, 1955 and A.P.  Cinemas (Regulation)
Rules 1970, relating to matters referred to in section 6 of the Act and in force immediately
before the publication of this notification  in the Andhra Pradesh gazette, shall so far as
may be, apply to the matters afore said.
(2) All references to a Municipal council or Chairman or executive authority  thereof, or
the District Board or the president or executive authority to the Panchayat in any rule
referred to in sub rule (1) shall be construed as reference to the licensing authority under
the Act for the purposes specified in section 6 of the Act.
          …….33
    CHAPTER - 2
Grant of a license:
5.  (1)   No objection certificate :-
Any person intending to use any place for exhibition  of film on Television Screen
through Video Cassette Recorder or use any site for constructing or reconstructing a
building for exhibition of film on T.V. Screen through V.C.R. or to install any machinery for
the said purpose and to employ electrical power or other mechanical  power shall make an
application in Form A-I for no objection certificate.
Such application for construction  shall be accompanied by:
(a)  A site plan prepared on a separate sheet drawn to scale, showing
(i)    the cardinal points marked there on;
(ii)   the position of the site in relation to any adjacent  premises and to
   the public thoroughfare upon which it abuts;  and
(iii)   the surrounding  roads and buildings such as schools, hospitals,
   places of worship and the like which exist up to distance   of 182
meters of the site.
(b) Relevant record or   certified copies thereof relating to his ownership and
possession of the site, if he himself is the owner thereof, or those relating to his
lawful possession of the site if he is not  the owner.
(c) The amount of Fee as may be prescribed by the Government shall be paid in
respect of each application and a treasury receipt for the amount of fee paid
shall be submitted along with the application referred herein.
(2)  A copy of the application in Form „A‟-I along with the site plan referred to in
sub-rule (1) shall be submitted to the local authority concerned, which shall forward it to the
licensing authority together with its objection, if any, to the site and to the installation of
machinery equipment.
           (3)  A copy of the application shall also be sent to the Deputy Commissioner of
Police (Traffic) in the twin cities of  Hyderabad (Hyderabad & Secunderabad), Cyberabad,
Vijayawada and Visakhapatnam and elsewhere to the concerned Superintendents of
Police, who shall remit it to the licensing authority with objections, if any.
6.     Grant or refusal of No Objection Certificate:
1.  (a)   On receipt of objections, if any, the licensing authority shall scrutinize the same,
with respect to  the compliance of the rules and if found to be defective, he may,
after giving the applicant an opportunity of being heard, reject the application.
(b) If the application is otherwise found proper in all respects and in conformity with all
the relevant rules, the licensing authority shall cause a notice in Form A-II, both in
English and Telugu to be displayed in the notice board of the licensing authority and
the local authority concerned, calling for  objections, if any, in writing from the public
to be submitted within a period of (15)  days, from the date of display of this notice.
Any objections filed after this period shall be liable to be rejected summarily.
(c) After considering the application with due regard to the provisions of section 5  of
the Act and the objection, if any, of the local authority, the police or the public, the
licensing authority, may grant a no-objection certificate in Form „B‟, or may refuse
to grant it.  The orders of the licensing authority in granting or refusing to grant a no
objection certificate, shall be communicated to the applicant and to the person or
persons, if any, who have filed objections before the licensing authority.
……..44
    (2)   The no-objection certificate shall be valid for a period of one year.   If within this
period, the no objection certificate is not utilized for obtaining a license in Form „G‟, a
fresh no objection certificate shall be applied for.
    (3) Any person aggrieved by the order of the licensing authority in granting or refusing
to grant a no objection certificate may prefer an appeal to the Government within a
period of 30 days. 

(4) Transfer of no objection certificate to the legal heirs:
(i)   On the death of the holder of a no-objection certificate during the validity period
      of the no-objection  certificate any of his legal heirs may make an application  in
      Form „M‟ to the licensing authority;
(ii) the application shall be made within a period of three months from the date of
     the death of the holder of no objection certificate;
(iii) every application for transfer or assignment of no objection certificate shall be
     accompanied by  a death certificate of the deceased;
(iv) in case where an application is made by one or more of the legal heirs, the
      consent letters from all other legal heirs for transfer or assignment of no
     objection certificate in his or their favour shall be filed;
(v)    where one of the joint holders of a no objection certificate dies, the certificate
      will be deemed to have lapsed on the date of his death,  unless any of the legal
      heirs of the deceased make an application for transfer.
    (5) Transfer of no objection certificate to other persons:
(i) In case the holder of a no objection certificate desires to transfer or assign
    the certificate to some other person or persons, a joint application by him and
the person or persons shall be made in „Form-M‟ to the licensing authority
    setting forth the reasons for the proposed transfer or assignment before the
period of expiry of validity of the no objection certificate;
The amount of Fee as may be prescribed by the Government   shall be paid
in respect of each application and a treasury receipt for the amount of fee
paid shall be submitted along with the application;
  (ii) the application for transfer on assignment shall be submitted along with  the
original no objection certificate and sworn affidavits by  the proposed  transferor
and transferees;
(iii)  the provisions of the rules relating to the transfer or assignment  in respect of
license shall mutatis mutandis  apply to the transfer of  no objection certificate;
CHAPTER - 3
7.   Approval of plan of building:
   (1)     On receipt of no objection certificate, the applicant shall submit an application for
approval of the plan of the building existing or proposed to be constructed along with:-
(a) complete plans, elevation and sections of the premises in triplicate and of all
erections  or holdings thereon drawn corrects to a scale of one centimeter to a meter
and showing the position of electrical machinery and detailed wiring diagram duly
signed by a licensed electrical contractor as prepared by an Engineer holding a
               …..55
degree in civil engineering recognized by the University Grants Commission or by
holder of a diploma in civil engineering with experience for a period of not less than
ten years in building construction;
(b) a plan (in single line) of the wiring  in duplicate, a copy of which shall also be sent to
the Chief Electrical Inspector to Government or an Officer deputed by Chief Electrical
inspector to Government i.e. Deputy Electrical Inspector of concerned jurisdiction;
(c) The applicant shall comply with the Fire and Life safety provisions of the National
Building Code of India, 2005 as amended from time to time.
(2)  While submitting the plan the applicant shall follow the guidelines as given in
Appendix 1.
8.    Approval or Refusal of plan of building:
     On receipt of the plan in triplicate, the licensing authority,  shall after consulting
the Executive Engineer (R & B) and the Chief Electrical Inspector to Government
approve or refuse to approve the plan of the building.  The licensing authority shall send
one copy of the approved plan of the building to the concerned local authority.  In case
the licensing authority refuses approval, the reasons for the same shall be recorded in
writing by him.
9.   Electrical and structural soundness certificates:
       (a)   The applicant shall notify the Executive Engineer (R & B)  while starting the
construction and on completion of the building, shall obtain a certificate of
structural soundness of the building from the Executive Engineer (R & B)  which
shall be valid  for 3 years.  The certificate shall be issued in Form-„C‟.  The
Executive Engineer may grant the certificate for any lesser period for reason to
be recorded in writing.
       (b)     On completion of  electrical Installation in the building,  the applicant shall obtain
a certificate of electrical wiring of the building in Form „D ‟ from the Chief
     Electrical Inspector to Government and Fire safety certificates from Director
General of Fire Services or an Officer deputed by him.
      (c)     In case of Executive Engineer (R&B) refuses to issue the certificate of Structural
soundness of the building for the reasons recorded in writing the applicant shall
have the right to refer the matter to the Superintending Engineer concerned
whose technical opinion thereon shall be final.
10.  Application for permission:
  Every applicant for obtaining permission shall submit an application under section 6
to the licensing authority, accompanied by the certificates issued by the Executive Engineer
(R & B) and Chief Electrical Inspector and the evidence of having insured the premises
      The  licensing authority, after satisfying himself,  may issue to the applicant a
permission under section 6 in the Form „E‟ or refuse to issue such a permission.  The
licensing authority  may also impose any special condition to be fulfilled in the permission.
A copy of the plans and drawings referred to in rule 7 shall be attached to the permission.
               …..66
  CHAPTER - 4
Issue of License
11.  Application for license
(a)   Any person who has been granted permission under section 6 may apply for a
license referred to in sub-section (1) of section 3 for exhibition of cinematograph film
on television screen through video cassette recorder.    The application shall be
submitted in Form „F‟, in triplicate, before the licensing authority and shall be
accompanied by a treasury receipt for payment of  fee as may be prescribed by the
Government from time to time.
(b)   The licensing authority shall after satisfying itself in regard to the provision of section
5 and after making  such enquiry as he deems fit may grant the license for exhibition
of film on television screen through video cassette recorder.  The license shall be in
form „G‟ and shall  be subject to such terms and conditions specified therein.  The
license shall be valid for a period covered by the Chief Electrical Inspector to
Government, or an Officer deputed by him, i.e., Deputy Electrical Inspector of
concerned jurisdiction, certificate referred to in rule 9.
(c)   The licensing authority may refuse to grant the license if he finds that the applicant
has not complied with the requirements of section 5.
Provided that before refusing to grant the license, the licensing authority shall
give to the applicant, a reasonable opportunity  of being heard.
12.  License for keeping Video Library:
(a)  Any person intending to keep video library shall make an application to the
licensing authority in Form-„H‟  for obtaining license under sub-section  (1) of
section 4 and shall submit the same in triplicate along with a treasury receipt for
payment of a fee as may be prescribed by the Government from time to time.
(b)  On receipt of the application, the licensing authority shall consult the local
authority concerned and call for its report.  On receipt of the report from local
authority and having regard to the public interest referred to in sub-section (1) of
section 5 of this Act and after satisfying itself to the provisions of sub-section (2)
thereof, the licensing authority may grant a license for keeping a video library in
Form „J‟  which shall be subject to such terms and conditions as specified
therein.
(c)   The licensing authority, on considering the report of the local authority referred to
in sub-rule (b) and for reasons to be recorded in writing, may refuse to grant the
license:
Provided that before refusing to grant license, the licensing authority shall
give to the applicant a reasonable opportunity of being heard.
13.    Renewal of License:
(1)  Every application for renewal of license for exhibition of film on television screen
through video cassette recorder and / or for keeping video library, shall be made thirty days
before expiry of the license sought to be renewed and it shall be made in „Form  O‟,
accompanied by the treasury receipt for payment of fees as may be prescribed by the
Government from time to time and evidence of having insured the place of exhibition film
on T.V. screen through VCR or the video library:
       Provided that if the application is not made before thirty days provided in subrule (1), a late fee as may be prescribed  shall be paid and the Challan enclosed to the
application for renewal.
               …….77
(2)     In the case of application for exhibition of film on T.V. screen through video
cassette recorder, it shall be accompanied by evidence from Commercial Tax Authorities
that there is no tax due under the A.P. Entertainments Act. 1939 (Act X of 1939).
(3)      A copy of the application for renewal of license shall be sent simultaneously to
the Chief Electrical Inspector to Government,  Executive Engineer (R & B) and the DirectorGeneral of Fire Services or an Officer designated  by him.
(4)     Certificate of Chief Electrical Inspector:    The Chief  Electrical  Inspector to
Government or an officer deputed by him, i.e., Deputy Electrical Inspector of concerned
jurisdiction,   on receipt of the copy of the application for renewal as required in sub-rule (3)
shall inspect the electrical installation and certify that   the installations continues  to be
maintained according to the rules.
(5)      Renewal of licenses:      On receipt of the certificate of the Chief Electrical
Inspector to Government about Electrical Installation,    the licensing authority or an officer
authorized by him shall inspect the premises and after being  satisfied that all the rules are
duly complied with shall renew the license.
(6)   Temporary permit:
(a)   In case, before the date of expiry of the license, the licensing authority, for any
reason, does not renew,   he shall grant a temporary permit in „Form  K‟.  But
such a permit shall be issued  only when the Chief Electrical Inspector or any
Officer deputed by him, i.e., Deputy Electrical Inspector of  the concerned
jurisdiction certificate continues to be remain valid,
(b) The temporary permit shall be deemed to be license subject to the conditions of
the license sought to be renewed, and no fee shall be charged for issue of the
same.
(c)    The permit shall be valid for a period of one month from the date of issue and
may be renewed for a further period of one month at a time;
Provided that such a permit shall cease to be valid on the licensee receiving the
license duly renewed or receiving an order refusing to renew the license in which
case, the applicant shall surrender the permit.
        (7)  (a) Structural Soundness:  For obtaining a renewal of Certificate of Structural
Soundness in case of the building, an application shall be made to the Executive
Engineer (R & B)  at least one month prior to the date of expiry of the period
specified in that certificate.
(b) The Executive Engineer or an officer deputed by him after inspection of the
building, shall renew the certificate of structural soundness  or refuse to issue
such certificate.  The provisions of rule shall apply mutatis mutandis to the
renewal of such certificate.
(c)  The proceedings of the Executive Engineer (R & B) either issuing or refusing
to issue the structural soundness certificate,  shall be sent to the licensing
authority and a copy thereof shall be sent to the applicant.
14.  Transfer / Assignment of License:
(1)  On the death of licensee, any of his legal heirs, may within a period of six
months from the date of his death make an application in form „L‟ to the licensing authority
for the transfer of the license in his name, along with the death certificate of the deceased
and treasury receipt for the payment of transfer fee as may be prescribed by the
Government.
……..88
In case, the application is made by any of the legal heirs, of the deceased licensee,
consent letter from all the other legal heirs of the deceased for such transfer shall be filed
along with the application.
(2)    Where a licensee  desires to transfer or assign his license in favour of some
other persons, a joint application in  writing signed   by the licensee and the proposed
transferee shall be made to the licensing authority giving all the details required  in  Form
„L‟  along with a treasury receipt for payment of the transfer fee, and a copy of the
document, if any, executed between the parties showing the reasons for the proposed
transfer.
(3)   Calling for objections:  The licensing authority shall cause a notice to be
displayed on its notice board and that of the local authority concerned about the receipt of
the application and such other details as necessary and call for objections, if any, from the
public to be filed in writing within (15) days from the date of publication on the notice board.
Any objection filed thereafter shall be summarily rejected.
(4) Approval or rejection of application:
(a) The licensing  authority, after considering the objections, if any, received
from the public and considering the previous  experience, Eligibility and
antecedents of the applicant, shall either approve or refuse to approve the
transfer or assignment of license.  A copy of the said order shall be
communicated to the applicant and to the Person or persons who filed the
objection,
(b) In case of approval of the transfer or assignment of license, the licensing
authority shall make an entry in its book and the license after endorsement
of transfer or assignment shall be returned to the applicant.
(5)  In case the application for transfer or assignment is rejected, the same shall be
communicated to the applicant in writing giving the reasons therefor.
(6)  Any person aggrieved by the order of the licensing authority approving or
refusing to approve the application for transfer or assignment  of the license
may appeal to the Government and the provision   of rule   15   shall apply to
such appeal.
CHAPTER - 5
     Appeals
15.     (1)  Any appeal to Government under section 18 of the Act against the order or
decision of the licensing authority, refusing to grant or renew a license, or an order revoking
or suspending a license or refusing the application for transfer or assignment of license or
no objection certificate,  shall be preferred within thirty days from the date of receipt of the
order appealed against:
Provided that an appeal may be admitted after the expiry of the thirty days, if the
appellant satisfies the Government that he had sufficient cause for not preferring the appeal
within the time limit.
(2) The Memorandum of appeal  shall be submitted in triplicate setting forth
concisely the grounds of objection to the order appealed against.
(3)     It shall be accompanied by the original  or certified copy of the order appealed
against.
       ……99
(4) The amount of fee as may be prescribed by the Government  shall be paid in
respect of each appeal and the Memorandum of appeal shall be accompanied by a
treasury receipt for the amount of fee due on the appeal.  No court fee stamp need be
affixed to the memorandum of appeal.
(5) The Memorandum of appeal shall be signed by the appellant or by his
authorized  agent and presented to the appellate authority in person or by his agent on any
working day at  any time during the office hours or sent by registered  post
acknowledgment due.  The authorization to the agent should be in writing unless the agent
holds a power of attorney.
CHAPTER - 6
          Miscellaneous
16.  (1) Title to obtain or hold permission or license:
Any person not below the age of twenty years, any company or firm or
association of individuals, whether incorporated or not, shall be entitled  to
obtain or hold any permission or license under the Act.
  (2)     Applicability of Electricity Act:
The license  shall comply with such of the provisions of the    Electricity Act.,
             2003  and of the rules made there under as are applicable to the premises.
      (3)Premises and equipment to be insured:
Every licensee shall insure the licensed premises the equipment and the Video
Cassettes against the risk of fire so that the licensed place and the video library are
run without fire hazards.
     (4) Display of license & Rules:
The rules and license issued under the Act  printed in large type together with name
and address of the licensee shall be displayed in some conspicuous place at the
entrance at a height of not more than 1.25 meters.
      (5)Smoking prohibited:
Smoking shall not be permitted within the place of exhibition of film on television
screen through video cassette recorder and in places where video libraries are
located.
(6)   Contents of application for license or permission under the Act:
Every application for a license or permission under the Act. shall be in writing and
shall contain:
(a) The name of applicant,
(b) The place at which the exhibition is to be given or video library is to be kept,
(c) The number of seats to be installed in the  case of exhibition of  film,
(d) Such other particulars as may be prescribed.
           ..….1010
(7) Refund of  fee:
In case no application is filed after remitting the fee under rule 5 (c) for obtaining no
objection certificate, under rule 11 (a) for grant of license, under  rule 12 (a) for keeping
video library and under rule 13 for renewal of license, if no appeal is filed, under rule 15  the
entire fee so remitted may be refunded to the applicant.  The application for such refund
shall however be made by the applicant within one month from the date of remittance.
(8) Application for duplicate copy of license.
A duplicate copy of license shall be granted on payment of prescribed fee.
(9) The letter of consent referred to in section 8 of the Act shall be in Form-„N‟.
(10) The distance between two places where exhibition of film on television, film through
Video cassette recorder is made shall be not less than two kilometers.  No exhibition of film
on T.V. screen through VCR shall be allowed in a place if the distance to the nearest
permanent or semi-permanent cinemas, or touring cinema located in the same local area or
in an adjacent village Panchayat or town or cities of Hyderbad-Secunderabad, Vijayawada
and Visakhaptnam is less than two kilometers.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
       PAUL BHUYAN,
SPECIAL CHIEF SECRETARY TO GOVERNENT
To
The Commissioner, Printing, Stationery and Stores Purchase, Hyderabad,
(for publication in the  Andhra Pradesh Gazette and   to supply 600 copies).
All the District Collectors.
The Director-General and Inspector-General of Police, Hyderabad.
The  Commissioners of Police,  Hyderabad / Cyberabad/Vijayawada/Visakhapatnam.
The Special Commissioner, Information & Public Relations, A.P., Hyderabad.
The Director General of Fire Services, Hyderabad A.P.
The Chief Electrical Inspector,A.P., Mint Compound, Hyd.
The M.D., A.P.State Film T.V. & Theatre Dev.Corpn.Ltd.,AC.Guards,Hyd.
The Secretary, Ministry of Information & Broadcasting,
     Government of India, New Delhi.
The Branch Manager, Films Division, Sultan Bazar, Hyderabad.
A.P. Film Chamber of Commerce, Film Nagar, Jubilee Hills, Hyderabad.
Hyderbad State Film Chamber of Commerce, S.D.Road, Secunderabad.
Copy to:
The Law Department.
Finance Department.
General administration (I&P.R.)Department.
M.A. & U.D. Department.
SF/SCs.
//Forwarded::By Order//
Section Officer
         …...1111
APPENDIX – I:
Every person who constructs, re-constructs or alters or adds to a building where an
exhibition of film on Television screen through Video Cassette Recorder is carried on
shall  comply with the following requirements:
1. Such construction activity shall be  in accordance with the Statutory Development
Plan Zoning Regulations and where Zoning Regulations are not in force, in
commercial areas/commercial complexes of height below 15 m;
2. Minimum abutting road width: required 12.2 sq. m
3.  Minimum Setbacks to be provided for the building accommodating such activity:

S,No.
Plot size
(in Sq.
Mts)
Maximum
Height of
Building
Permissible
(in Mts.)
Building Line or Minimum Front Setback (in Mts)
Minimum
setbacks  on
all
other
Sides
(in Mts)
Abutting Road Width     (in Mts)
12.2 and
upto 18
Above 18
and upto
   24
Above
24 and upto
30
Above 30
  (1)                (2)  (3b) (3c)   (3d)   (3e)        (4)
3.0
   1. 500 &
upto 750         12   4.0  5.0   6.0   7.5
       2. Above
750 &         Below 15
upto
1000
   4.0  5.0   6.0   7.5        4.0
       3. Above
1000 &       Below 15
upto
1500
   4.0  5.0   6.0   7.5        5.0
       4. Above
1500 &       Below 18
upto
2500
   4.0  5.0   6.0   7.5       6.0
       5. Above
2500           Below 18   4.0  5.0   6.0   7.5       7.0
4. Parking requirement: 40% of total built up area in case of Municipal Corporations
areas and 30% of total built up area in case of other areas.
5. Requirements as to drainage and sanitary conveniences:
(1)     The ground floor or the lowest floor of the building shall be at such a level as
will allow of the effectual drainage of that floor.  It shall, ordinarily, be not less than
half a meter above the ground or site level.
(2) Means for the effectual drainage of storm water sullage and sewage from the
premises and sufficient and suitable sanitary conveniences for the use of the
occupants of the building.
(3)    Suitable means of drainage to the building and also sanitary conveniences of
such description and design shall be provided as may be recommended by the
Executive Engineer (R & B), who has to issue the structural soundness certificate of
the building,  for the exclusive use of each sex separately and shall cause the same
to be maintained in good order and sanitary condition.
   ……1212
6. Fire and life safety requirements:
(1)  The floor, roof, ceiling, private boxes, balconies, galleries, tiers, partitions and
every room, lobby, corridor and passage intended for the use of the public shall be
constructed of fire resisting  materials.  The specifications prescribed under Group
D- Assembly Buildings, as per clause 3, part 4 of National Building Code of India as
amended from time to time shall be complied.
(2)    No paneling of walls with wood and other combustible materials for decorative
and other purposes in the building shall be permitted:
Provided that in building in which such paneling has already been effected,
the combustible materials with which the paneling has been effected shall be treated
with fire resistant paints.
7. Doors:
All outside doors for the use of the public shall be made to open outwards and
internal doors shall be so fitted as not to obstruct, when open, any gangway,
passage, stairway or landing, such doors when open should engage on an
automatic spring.
8. Ventilation:
The licensee shall provide sufficient and approved artificial means of ventilation
whenever required by the licensing authority.  Artificial means of ventilations shall
include provision of exhaust fans.
9. Electrical installation not to be altered without approval:
No addition to or alteration of any point of the electrical installation within the
premises shall be made without the prior sanction of the licensing authority.
10. Compliance with instructions:
The Chief Electrical Inspector or any officer deputed by him inspecting an installation
shall, if he discovers any defect therein, issue written orders to the owner or person
in charge for the rectification of the defects through a licensed electrical contractor
and prescribe reasonable time within such orders should be carried out.
          ….…1313
APPENDIX: II
1.       The licensee shall cause:
(1)  All windows and other means of ventilation in the building to be
maintained in good order.
(2)  Every part of such building or place to be maintained in proper sanitary
condition.
(3)   The walls of the buildings to be hot lime washed at least once in every
six months or to be painted once in every two years or more often, if so prescribed.
2. Restriction on admission of persons:
(1)  The licensing authority shall fix the actual number of persons to be
admitted to each class of accommodation  provided in the place of exhibition.  The
number shall be arrived at by calculating at the rate of 20 persons per 10 square
meters of floor area, in respect of that portion of the premises which is provided with
chairs having backs and arms.
(2)  In calculating the floor area under sub-rule (1) the area of the entrances,
the passages, gangways and the stair  cases shall be excluded and no part of the
premises from which a person can watch the exhibition of films shall be excluded.
3.        Rate of admission to be fixed:
(1)  The licensing authority shall fix the actual rates of admission to
accommodation  provided in the place of exhibition after taking into account
the proposals of the licensee, the amenities provided in the place of
exhibition, the prevailing rates of admission in similar places of  exhibition in
similar localities within his jurisdiction and any other relevant factor.
(2) The rates prescribed for admission in the place of exhibition shall be
clearly indicated by means of a board or otherwise.
(3) The licensing authority may, on application by the licensee, alter the
rates of admission if there has been any change in the amenities provided
either in that accommodation or generally in the place of exhibition or for any
other valid reasons.
4. Seating accommodation: The following provisions shall be observed in providing
seating  accommodation:
(1)   Chairs shall be battened together in complete lengths.
(2)   In all cases, there shall be an intervening space of at least 35 centimeter
between the back of one seat and the front of the seat immediately behind
measured between perpendiculars.
5. Provision for electricity:   In the premises, sufficient number of  approved electric
lights fed from an independent source or sources which are automatically switched
on in case of failure of main lighting shall be provided in the place of exhibition,
gangways, passages and exits.
  ……..1414
6. Provision for fire–extinguishers:
(1)  In the place of exhibition, sufficient number of portable fire-extinguishers
of soda acid type and of the ten liter size shall be installed at an adequate
height from the ground to the satisfaction of the licensing authority.  A record
regarding the maintenance of portable extinguishers shall be maintained.
(2) The licensee shall:
1. Once in every three months empty the container of each
portable fire-extinguisher provided in the licensed premises,
clean its nozzles and working parts,  stir the liquids in it and
top it up, immediately record the date of having done so on a
slip of paper and paste the same on the outside of such
container.
2. Once in every year discharge each portable fire-extinguisher
provided in the licensed premises and re-charge it and
immediately record the date of such re-charge  in durable
paint on the external surface of container of the fireextinguishers.
(3)  Sufficient number of buckets with water shall be provided in the
           licensed promises.  Buckets shall be painted in red with the word
          “FIRE” printed on them in large block letters in local vernacular.
      ….….1515
APPENDIX-III
1 (a) Every application to the Licensing Authority for the grant or renewal of a licence for
public exhibition of films on video under the Act shall be in writing and in Form-G in
quadruplicate and shall be accompanied by the treasury receipt for the payment of fees as
may be prescribed.
1(b) application for renewal of licence shall be made three months before the expiry of
the licence sought to be renewed.
2. Within fifteen (15) days of receipt of such application, the Licensing Authority shall:
(a) if the application is not in order, return the same to the applicant for
resubmission within a period of 60 days failing which the application shall be
treated as rejected and fresh application shall be made;
(b) if the application is in order, forward a copy of the application each to the
Executive Engineer (R&B), the Electrical Inspector,   the Health Officer AND
an Officer  from Fire Department asking for their reports and certificates within
fifteen days.
(c) On receipt of the reports and certificates referred to in clause (b) above, if the
licensing authority is satisfied that adequate precautions have been taken in
the place to provided for the safety of the persons attending exhibitions
therein, he shall within ten days from the date of receipt of the above reports
and certificates grant or renew a licence in form „K‟ with or without adding
additional conditions thereto consistent with the provisions of these rules, as
he may deem fit in the interest of health and safety of public;
(i) Provided that if  the licensing authority is satisfied that provisions of
these rules have not been fulfilled and or that it is not in the interest of
the health and safety of the public, he may refuse the grant of the
licence applied for and communicate to the applicant the reasons for
such refusal.
(ii) Provided further that clause (b) and (c) do not apply in the case of
Video exhibitions provided in the transport vehicles.  In the case of
transport vehicles the licence may be granted by the licensing authority
on the basis of the tax receipts under the Andhra Pradesh Motor
Vehicles Taxation Act, 1963, the „C‟ certificate and fitness certificate
issued by the competent authority under the Motor Vehicles Act,  1988.
3. The Licensing Authority while granting or renewing the licence in Form-K shall fix
the maximum number of persons to be admitted at a time and also fix the
maximum rates of admission allowed which are liable for taxation under the
Andhra Pradesh Entertainment Tax Act, 1939 and the rules made thereunder.
4. Licence may be granted/renewed for a period not exceeding one year.
5. Certificates to be obtained by the Licensing authority:
(i) The Electrical Inspector or the Officer deputed by him shall issue Electrical
and Fire Certificate in Form-D   to the effect that the Video apparatus, the
Electrical Installation and Fire Extinguishing appliances are suitable and in
order and fulfil the requirements of these rules.
(ii) The Health Officer of the local authority or the District Health Officer where
the Local authority has no such Officer, shall issue a health certificate to
the effect that the provisions relating to public health,  ventilation and the
like have been satisfied.16
(iii) The Executive Engineer (R&B) or the Officer deputed by him shall issue a
certificate to the effect that the building is fit for the purpose and afford
shelter from sun and rain.
(iv) The certificates referred to above shall be for a period of one year.
6. The distance between the Video screen and the first row seats shall be not less
than 10 (ten) feet and no person shall be admitted within such space.
7. The distance between the existing permanent or semi-permanent or temporary
cinemas and the Video public exhibitions shall be not less than 800 metres
8. The distance between one Video center and another video center shall be not
less than 100 metres.
9.  The public exhibition of Films on Video shall be allowed only in commercial areas
and in no case such exhibitions shall be allowed in residential areas.
10. The Licensing Authority may in consultation with the Health Officer either
       require extractors, exhaust fans, ceiling fans or other means of artificial
ventilation to be provided.
11. There shall be openings of 1.5 square metres for every ten persons for
      ventilation purposes to ensure a balanced air supply.
12. One WC and one Urinal for every 50 persons and less for exclusive use of each
      sex shall be provided.
13.  There shall be atleast two door ways fitted with doors to open outwards.

      14. Drinking water shall be provided in such manner and in such quantity as
            may be specified by the Licensing Authority.
15.  The number of persons to be admitted into any part of the auditorium shall be
determined by calculating at the rate of 20 persons per 9 square metres of floor area
after excluding the area for entrances, passage, gangways, stage and all places to
which the public are not admitted.
16.  The chairs shall be battened together in complete lengths.
17.  There shall be an intervening space of atleast 0.35 metres between the back of
one seat and front of the seat immediately behind measured between
perpendiculars.  In the case of establishments for serving coffee, tea, cool drinks
and other beverages required tables should also be provided.
18.  There shall be a passage of 0.90 metres in width for every ten rows of seating
accommodation.
19.  The gangways shall be not less than 0.90 metres in width and shall be so
arranged that no seats shall be more than 10 seats from a gangway.
20.  All the cables, wires used shall be of BIS grade and the wiring shall pass
through conduit pipes only.
21.  There shall be a separate circuit controlled by a suitable linked switch for the
supply of electricity taken to the Video Hall.
22.   Three pin plugs with the third pin effectively connected to earth shall be used.
           …..….1717
23.  Separate circuits shall be provided for lights, fans and other equipment
respectively.24.   An automatic voltage regulator/stabilizer which can provide an output voltage of
2.30 + 6% shall be installed before the video equipment.
25.      Video films shall not be exhibited in a totally dark room or hall.  A dim light
about 25 Watts to 40 Watts bulb  shall be kept burning throughout the exhibition  of
films.  The bulb shall be placed at right angles to the line of vision of the public.
26. One portable fire extinguisher of Co.2 or C.T.C. or D.P.C. type of 1 kg.
Capacity and one bucket (9 litres.) filled with sand shall be provided.
27. All the provisions in this Appendix shall be applicable to Video Cassette
Recorders and Video Cassette Projectors or any other equipment used for public
exhibition of films on Video in any place including hotels, restaurants, bars, clubs,
transport vehicles etc;
Provided in the case of public exhibition of films on video in transport vehicles
paras 3 and 5 to 27 shall not apply.
          ….….1818
    FORM – A  - I
Application for No Objection Certificte
              (See Rule 5 (1) )
1. Full name of  Applicant:
2. Complete address of Applicant:
Village :
Taluk :
District :
3. Status and previous experience of Applicant  (specially with reference to exhibition
of film on T.V. screen through VCR).
4. Is the application for grant of  permission for construction / re-construction
and alterations)
5. Site where the building is proposed to be constructed / re-constructed or
altered for exhibition of films on T.V. screen through VCR.
Survey number / number of plot
Village :
Taluka :
District :
6. Site plan drawn to be scale of not less than 1 cm to 15 metres covering on area
upto 200 metres from the boundaries of the proposed site showing:
a)  the position of the proposed premises in relation to any adjacent
     premises and to the public thorough fare upon which the site of
premises abuts.
b)  Thatched huts, if any, in the neighborhood ?
c)   Nearby schools, educational institutions, places of worships etc. and
      other premises exhibiting film on T.V. screen through VCR.
d)   All survey numbers which are required for a direct access to the
       public road.
7.  Area in square meters of the:
1) Site
2) Proposed building
3) Space for parking
4) Booking office, shelters & railings
5) Urinal & W.C.
8. Suitability of the site for exhibition of film on T.V. screen through VCR.
9. Whether the exhibition of film on TV Screen through VCR is likely to serve the needs
of any particular locality?
10. Are you in arrears in payment of taxes and other dues payable by you to the state
Government.
……1919
11. If the matter is under Appeal, please State so.
Have you ever been convicted  of an offence under section 14 of the Andhra
Pradesh Entertainment Tax Act., 1939.  If so give details.
12. What is the approximate population of the locality.
(Say for around 8 kilometers) from the site
13. Possession by applicant of other places, if any, and licensed under the Act. and if
so,
a)  Whether in the same locality or elsewhere
b)  Whether at the time of applying for license or any time previously
c)  If so, please give details, license No.  etc.
14. Whether necessary fee has been paid and the treasury receipt has been furnished
along with this application.
Please give the challan number, date of  payment and name of the treasury.
15. Whether the site is owned by applicant or taken on lease.
Attach document of ownership / lease deed as the case may be.
Date: Signature of  Applicant
Certified that all the particulars given above in column 1 to 14 are true and correct to
the best of my knowledge and belief.
Signature  of Applicant
    ……….2020
          FORM – A - ii
Notice calling for objection
      (see Rule 6 (1)  (b))
Whereas Sri ……………………, son of ……………………… aged residing at
(address) …………………… has applied to me on ……………… for the grant of a No
Objection Certificate to exhibit film on Television Screen through, Video Cassette Recorder/
at a site measuring about………. (areas) and bearing Survey number ………..of village of
Mandal of  ……….. district, belonging to him and in his possession/belonging to and taken
by him on lease for a period of ………….. years from ………. years   To ………
Notice is hereby given that any person having any objection to the grant of a No
Objection Certificate as aforesaid on the grounds of non-compliance by the applicant with
any of the provisions of the Andhra Pradesh Exhibition on Television Screen through Video
Cassette Recorder (Regulation) Act., 1993 should file his objection in writing with the
licensing authority within  15 days of the Publication of this notice.
Any objection filed after this period shall be liable to be summarily rejected.
Place:
Date:
(signed) Designation
Licensing Authority
NOTE:  Where more than one person is the applicant, full details of the all applicants may
be given and the form may be suitably altered.
…….2121
FROM – B
(No Objection Certificate)
       (Section 6 (1) (C) )
Under rule 6 of the Andhra Pradesh Exhibition of Films on Television Screen through
Video Cassette Recorder (Regulation) Act. 1993, the Collector of …………… /
Commissioner of Police, Hyderabad City hereby grants the certificate that there is no
objection to Sri ………………….. son of ……………….. ….  R/o ………………… exhibiting
film on Television Screen through Video Cassette Recorder in the land belonging to Sri
………………….   The site where the exhibition of Film is to be located is specified below:
(Please give here the description of the site as in Form A.)
The No. Objection Certificate is valid for a period of one year from the date here of
and if within this period the proposed exhibition is not put up, a fresh No Objection
Certificate should be applied for.
The No Objection certificate is also subject to the following special conditions:
Dated:……….this………. day of …………..
Collector of …………………..……….
Seal the   ----------------------------------------------------
          Commissioner of Police,  Hyderabad
NOTE:   The No Objection Certificate shall cover not only the Survey number of survey
numbers of the plot or plots on which the exhibition is proposed to be located, but also the
survey number or survey numbers of the plot or plots which is proposed, to be used as
access.
……..2222
     FORM - C
Certificate of structural soundness
  (See Rule  9 (a)  )
Certificate No. Date:
I,………………………….. Executive Engineer, Roads & Buildings,…………………
Certify that the provisions of the A.P. Exhibition of  Films on T.V. Screen through video
Cassette Recorders (Regulation) Act. 1993, with regard to the construction of the building
have been carried out in the construction of cinema building known as “……………………
………………………..”  situated at …………………… constructed of non-inflammable
materials having galvanized zinc or asbestos sheets for roofing and ……………………….
Of which Shri ………………………. Is the owner / license / managing proprietor and Shri .
………………………….. is the manager / person in charge and that the building is
structurally sound.
Signature of applicant.
…….2323
     FORM – D
(See Rule  9  (b)  )
GOVERNMENT OF ANDHRA PRADESH
ELECTRICAL INSPECTORATE
Office of the Chief Electrical  Inspector to Government, Hyderabad.
Certificate No. ………………   dated :………………
Certificate of the Electrical Installation:
           Under rule ……….. of the Andhra Pradesh Exhibition of Films on Television Screen
through Video Cassette Recorder (Registration) Act., 1993,  I certify that the electrical
installation of the place of exhibition known as ………………………………………………
and more particularly…………. …………………………………………………………………
Described overleaf of which Sri ……………………….. ………………………………………
is the Managing Proprietor and Sri……………………………………………………………..
is the Manager or person-in-charge at ……………. in order  and in accordance  with rules.
2. The certificate is valid  for period of ……….. from ……………. To……….. but is liable
to revocation within this period.
Signature of Officer
Reverse:
Details of video equipment, electrical and fire extinguishing appliances.
…….2424
FORM – E
Permission under section 6 of the Andhra Pradesh  Exhibition of Films on Television
Screen through Video Cassette Recorder  (Regulation) Act. 1993.
        (See Rule 10)
Permission under section 6 of the Andhra Pradesh Exhibition of Films on Television
Screen through, Video Cassette Recorder (Regulation) Act. 1993  read with rule 5 (1) of the
Andhra Pradesh Exhibition of Films on Television Screen through Video Cassette Recorder
(Regulation) Rules 2006 is hereby granted in favour of Sri ……………. To use the place as
specified below  for the exhibition of film on Television screen through Video Cassette
Recorder and  to use site for constructing a building thereon for the exhibition of film on
Television screen through Video Cassette Recorder,  to construct or reconstruct any
building for such  exhibition of film, to install any machinery in the  place where such
exhibition of films are proposed to be given:
Subject to the terms and conditions specified below:
………………. Licensing Authority
(Strike out what is not necessary)
Here enter the name of the person
Here specify the place.
Here enter the terms and conditions
……..2525
FORM - F
Application for License for Exhibition of Video Film
See Rule 11 (a)
1. Full name of the Applicant :
2. Complete Address of the Applicant  :
Village :
Mandal :
District :
3. Status :
4. Details of the premises for which license is applied for:
(giving survey no. village, mandal and district, wherever  applicable)
5. Details of the permission granted by the licensing authority under
section 6 in respect of the premises.
6. Have you been regularly paying taxes and other dues payable to the
State Government.
7. Are there any arrears due
8. If the matter is under appeal, give details
Place:
Date: Signature of Applicant
Certified that all the above particulars are true and correct to the best of
My knowledge and belief.
Signature of Applicant
……..2626
FORM – G
License for exhibition of films on Television Screen through Video Cassette Recorder
    or V.C.Ds or D.V.Ds
       (See Rule 6   (2)
Name and Address of  licensee:
If the licensee is not the owner of the place or building,
The name and address of the owner thereof:
Situation of the place or building:
Area of the place or building in square metres:
Whether the place or building is to be used during
The day or during the night or both.
Date of last inspection by the District Electrical
Engineer or Officer authorized by him:
Special conditions, if any, on which the license
Is granted:
Period for which the license is to be in force:
Fees paid:
(Actual) number persons permitted in each part of
the auditorium:
In the First Class Persons
In the  Persons
In the Persons
In the  Persons
Total
Details of Punishments:
Number and date of Offence Nature of
Proceeding of the committed punishment
Licensing Authority
(1)     (2)      (3)
Conditions of License:
The license is granted subject to the provisions of the Andhra Pradesh Exhibition of
Films on Television Screen through Video Cassette Recorder (Regulation) Act. 1993 and
the rules made thereunder.  It is also subject to the following conditions.  The terms and
conditions of the license,   may be modified or added to at any time during the currency of
the license.
1. This license does not exempt the licensee or his servants or agent from taking out
any other license required by or otherwise complying with  any other law or rule, by law
made thereunder.
2. (a)  The licensee shall not exhibit or permit to be exhibited any film other than a film
…….2727
which has been certified as suitable for public exhibition by the authority constituted under
section 4 of the Cinematograph Act., 1952, and which when exhibited display the
prescribed mark of that authority, and has not been altered or tampered with in any way
since such mark was affixed thereto.
(b)   The licensee shall not exhibit, or permit to be exhibited in the place in respect of
which this license is given, to any person who is not an adult  any film which has been
certified by an authority constituted under section 4 of the Cinematograph Act., 1952 as
suitable for public exhibition restricted to adults.
(c)   The licensee shall not display or cause to be displayed, any photograph picture
or poster which depicts or represents or purports to represent  a scene or shot which has
been excised from any film under the orders of the Central Board of film Censors of the
Central Government.
(d)   There shall be prominently exhibited at each public entrance whenever the
premises are open to the public, a notice indicating in tabular form and in clear bold letters
and figures.
i) the title of each film to be shown on that day, other than trailers and
advertisements films..
ii) the approximate times of commencement and closing of each such
films as indicated below:
Morning Show Matinee Show First Show   Second Show Special Show
(1) (2)      (3) (4) (5)
Show begins at:
Duration in minutes:
Advertisement shorts:
Documentary newsreel:
Main feature:
Interval:
Trailers:
Total duration:
Show ends at approximately:
iii) Whether each such film has received an “A”  or “U” certificate from the
Central Board of Film Censors, and
iv) Whether persons below the age of 18 years, other than children below
the age of three years will be admitted or not.
v) The nature of any certificate received in respect of a film from the Central
Board of Film Censors shall clearly be indicated by the letter “U”  or  “A”
In any advertisement of the film displayed at the premises.
vi) The licensee shall put up at his cost at prominent places on the premises
advertisement boards indicating the penal provisions in the Andhra Pradesh
Entertainment Tax Act. 1939, in respect of a person found in the theatre
Without a ticket or pass.
2A (I) External loud speakers in any exhibition of film as a source of attraction shall
be prohibited.
(ii) The sound inside the theatre shall be kept at the optimum level that is really
necessary for comfortable hearing and shall not be too loud or noisy.
………2828
3. The licensee shall not exhibit advertisement slides relating to sexual diseases and
medicines to correct sexual disorders or purporting to assist the childless in begetting
children.
4. The licensee shall not permit obsene or objectionable posters or pictorial publicity
material to be displayed in the licensed premises.
5. The grant of this license is subject to any orders that may be passed by the State
Government under section 7  of the Act.
6. The actual rates of payment for admission to the different classes in the licensed
premises shall be as indicated below and these rates shall not be altered during currency of
this license without an order in writing by the licensing authority permitting such increase.
Class of Accommodation Actual rates of
I Class    Admission
7. The licensing authority and any subordinate duly authorized by him in that behalf
and any Police Officer deputed to keep order during any entertainment in the licensed
premises shall, at all times have free access to the said premises in order to see whether
the conditions of the license are fulfilled.
8. The licensee shall comply with such directions as the State Government may by
general or special order given as to the manner in which approved films shall be exhibited
in the course of any performance.
9. The licensee shall also comply with such directions as the licensing authority may
give in regard to the exhibition of slides in each performance.
10. No firework shall be used as an adjunct to a place of exhibition.
11. The licensee shall not, without the permission of the licensing authority, assign,
sublet or otherwise transfer the license or the licensed premises, nor shall the  licensee
without permission as aforesaid allow any other person during the period of currency of the
license, to exhibit films in the licensed premises.
12. The licensed premises shall not be kept open before ……………………….. or after
…………………….. on any day without obtaining special permission in writing from the
licensing authority in respect of such day.
The hour fixed by the licensing authority with due regard to local conditions (but not
earlier than 12 midnight and not later than 1.30 a.m.) should be entered.
13. The licensee shall conduct not more than four shows, within the maximum permitted
exhibition time in a day:
Provided that on local festival days, or public holidays, one special show per day
over and above the four shows, may be permitted, by the licensing authority (subject to the
condition that for conducting) a special show on public holidays or Sundays the licensee
shall intimate the licensing authority in advance and in respect of conducting a special
show on local festival days the licensee shall obtain prior permission of the licensing
authority.
14. The licensee shall ensure that no dispute arising out of ownership or possession of
the site, building or equipment is likely to cause any breach of the peace at any time.
15. The license shall provide a suitable cycle stand or the cycles that may reasonably be
expected to be brought and arrange for taking care of them.  He shall also make necessary
  ……..2929
arrangements to look after the cars, scooters and motor cycles which are brought to the
licensed premises.
16. The licensee shall not use the licensed premises for any purpose other than that for
which it has been licensed under the Andhra Pradesh Exhibition of Films on Television
Screen through,  Video Cassette Recorder, and the rules made there under, which may on
merits accord such permission for individual performance and the proceeds thereof are to
be devoted solely to philanthropic, religious, charitable, social, political or literary purposes.
17. The licensee shall in respect of each film in his possession, produce when
demanded by any Police Officer not below the rank of a Inspector of Police or an Officer
authorized by Government in this behalf, a letter of consent from the person who is the first
owner of the Copyright of the Cinematograph film, under  section of the Copyright Act. 1957
(Central Act. XIV of 1957) and in each such copyright has been assigned under section of
the said Act. from the assignee of such copyright.
18. The license shall be subject to cancellation or suspension for the breach of any of
these conditions or of the special conditions specified on the reverse.
19. The licensee shall  maintain details of all VCDs, DVDs and other Video Cassettes
Records for selling, buying, letting on hire and distribution of cassettes.
Dated, this the ……….. day of …….
Signature and seal of the
Commissioner/Collector
……..3030
FORM – H
Application for license for keeping Video Library
(See rule 12 (a)  )
1. Full name of the applicant :
2. Address of the applicant :
Village: Mandal: District:
3. Give details of your status:
4. I)  Have you been regularly paying taxes and other dues payable by you to
     the State Government.
II   Are you in arrears in respect of any such tax or dues
III)  If so, is the matter under appeal or  otherwise under consideration of the
      Authorities.
5. Have you any previous experience in the line of keeping video library
if so, give full details.
6. Do you possess now or have you ever possessed before any place
licensed under the Andhra Pradesh Exhibition of Films on Television
Screen through Video Cassette Recorder (Regulation), Act. 1993, if so,
Give full details of the places and the periods.
7. Details of the premises for which you require the license for keeping video
library.  Give survey number if any, village, taluk, district.
8. Do you own the building premises ?  If so, attach documents relating to
ownership along with true copies.
9. Have you taken the building on lease ?  If so, attach the lease deed with a
true copy  and also copies of the records to prove ownership of lessor.
10. What is the approximate population  of the locality.
Date: Signature:
Certified that all the above particulars are true to the best of my knowledge
And belief.
Signature:
  …….3131
FORM – J
License for keeping a Video Library
(See Rule 12 (2) )
1. Name and address of licensee :
2. If the licensee is not the owner of the place or building,
the name and address of the owner thereof:
3. Situation of the place of building:
4. Area of the place or building in square metres:
5. Materials of which the roof, side walls, gallery
and staircase are made:
6. Whether the place or building is to be used during
the day or during the night or both:
Period for which the license is to be in force:
Conditions of  license:
This license is granted subject  to the provisions of the Andhra Pradesh Exhibition of
Films on Television Screen through, Video Cassette Recorder (Regulation) Act, 1993 and
the rules made thereunder.  It is also subject to the following conditions.  The terms and
conditions of the license, as inserted, may be modified or added to at any time during the
currency of the license.
1) This license does not exempt the licensee or his servants or agents from taking out
any other license required by or otherwise complying with any other law or rules or by-law
made thereunder.
2) The licensing authority and any subordinate duly authorized by him in that behalf
and any police officer deputed to keep order shall at all times have free access to the said
premises in order to see whether the conditions of the license are fulfilled.
3) The licensee shall in respect of each film V.C.Ds or D.V.Ds in his possession,
produce when demanded by any Police Officer not below the rank of a Inspector or an
officer authorized by Government in their behalf, a letter of consent from the person who is
the first owner of the Copyright of the Cinematograph film V.C.Ds or D.V.Ds  under section
of the Copyright Act. 1957 (Central Act XIV of 1957) and in case  such copyright has been
assigned under section of the said Act. from the assignee of such copyright.
4) The licensee shall not possess any film  V.C.Ds and D.V.Ds  other than a film which
has been certified as suitable for public exhibition by the authority constituted under section
of the Cinematograph Act, 1952 (Central Act. XXXVI of 1952) and which, when exhibited
display the prescribed mark of that authority and has not been altered or tampered with in
any way since such mark was affixed thereto.
Dated:…………. The day of ………………
Seal of the …………………………………
Commissioner of Police /
Collector
…..3232
FORM – K
Temporary License for Exhibition under the Andhra Pradesh Exhibition of  Films on
Television Screen through Video Cassette Recorder (Regulation) Act. 1993.
(See rule 13 (6) (a)
Whereas Sri………………………….. (full name and address) has applied for renewal
of his license and the said license has been retained in my office  pending disposal of his
application.  He is hereby permitted temporarily to exhibit films in (here enter description of
premises) under the Andhra Pradesh Exhibition of films on Television Screen through
Video Cassette Recorder (Regulation)  Act. 1993 for a period of one month from the date
subject to the provisions of rule 17  of the Andhra Pradesh Exhibition  of Films on
Television Screen through  Video Cassette Recorder (Regulation) Rules 2006.
Dated, the ………day of
Commissioner of Police /
         Collector
……..3333
        FORM – L
Application for Transfer  or Assignment of License in Form “G” and Form “J”
    (See Rule 14 (1)
      SECTION – I
                                                              Licensee
Person to whom the license is to be transferred or assigned:-
1. Full name of the applicant:
2. Address of the applicant:
Village: Mandal: District:
3. Age:
4. (a)  Status, antecedents and previous experience of the applicants:
Note:  The applicants should furnish herein among other
Things particulars of taxes or other dues to Government
and  whether in respect of  any  assessment  for tax, the
matter is under  consideration  with the authorities of the
Government.
(b)  Whether the applicants  have not been convicted
of an offence under clause (b) or Clause (c) of Section 14 of
Andhra Pradesh Entertainment Tax Act.,  (Andhra  Pradesh
Act. X of 1989) and if so, particulars of such convictions.
5. Period of a validity of the license.
6. Is the application for transfer or assignment in respect of the place  of
exhibition / keeping  video library.
7. Is the application of transfer or assignment of the license?
(Here give details of the period for which the license is proposed to be transferred
or assigned and the consideration fixed for the transaction, etc.)
8. What are the reasons for the proposed transfer or assignment of the license?
Signature of the Applicants.
…….3434
SECTION - II
1. Full name of applicant:
2. Address of the applicant:
Village: Mandal: District:
3. Age of the applicant:
4. a) Status, antecedents and previous experience of the applicant.
NOTE:  The application should furnish herein among other things particulars of
Taxes or other dues to Government and whether in respect of any assessment for
Tax, the matter is under consideration with the authorities of the Government.
(5)  Whether the applicant has not been convicted or an offence under clause (b)
or clause (c)  of section 14 of the Andhra Pradesh Entertainments Tax Act., 1939,
and if so, particulars of such convictions.
5. a)  Name of the deceased licensee.
b)   Date on which the licensee died:
6. a)   Particulars about all the legal heirs to the licensee:
Name of legal heirs:
Age:
Relationship to licensee:
(b) On what basis the applicant  claims to be legal heir of the licensee:
7. Is the application for  transfer in respect of the place of exhibition / keeping video
Library.
8. Period of validity of the license:
9. Has the application obtained the consent of all other legal heirs in writing, for the
transfer of the license in his/her name ?  (Consent statement to be attached).
Signature of applicants.
   …….3535
FORM – M
Application for transfer or assignment of No Objection Certificate
(See rule 6 (4)(i)
1. Full name(s) of the applicant(s)
2. Address(es) of the applicant(s):
Village: Mandal: District:
3. Age of the applicant(s):
4. The nexus between  the No Objection Certificate holder(s) and the applicant(s)
5. Reasons for the applicant(s) choice by the No Objection Certificate holder:
6. (a)   Details of status, antecedents and previous experience, if any, of the
applicant(s):
Explanation:  The applicant(s) should furnish herein, among other things, particulars of
taxes and other dues to Government and whether in respect of any assessment for tax the
matter is under consideration with the authorities of Government.
(b)  Whether the applicant /any of the applicants  been convicted or compounded for any
offence under clause (b) on clause (c) of section 14 of the Andhra Pradesh Entertainment
Tax Act., 1989 (Andhra Pradesh Act. of 1989) and if so, particulars of such conviction
compounding:
(c)   The date  on which the holder / joint holder of the No Objection Certificate: died.
7. a)   particulars about all the legal heirs to the deceased holder of the No Objection
Certificate:
Name of heirs:
Age:
Relationship to the deceased holder of No Objection Certificate:
(b) On what basis the applicant(s) of the deceased holder / joint holder of the No
Objection Certificate:
8. Whether the application is for transfer or inclusion of another person in the capacity
of a joint holder of the No Objection Certificate in respect of a place of exhibition.
9. Number and date of  proceedings of the licensing authority granting the No
Objection Certificate and the period of validity of the  No Objection Certificate.
10. Has / have the applicant(s) obtained the consent of all other legal heirs  in
writing for the transfer of the No Objection Certificate in his / her name ?
(Consent statement to be attached).
Signature of applicant(s)
Enclosures:
1) Original No Objection Certificate:
2) Sworn affidavits prescribed in rule:
…….3636
   FORM – N
  Form of Letter of Consent
         (See Rule 16  (i) )
I, …………………….. son of ……………………. Company/Firm, being the first  owner of the
copyright  of cinematograph film  under  section 17 of Copyright Act. (Central Act. No. 14 of
1957) assignee, claiming through the first Copyright owner of the Cinematograph film do
hereby give the consent for the exhibition of a film titles as *………………………. In Video
Cassette Recorder or V.C.Ds or D.V.Ds for exhibiting it on Television screen through
Video Cassette Recorder and /for keeping of such film in the Video Library.
Signature of the owner/Assignee of copy right.
*Here enter the name of Cinematograph Film.
…….3737
Form – O
Application for renewal of license for exhibition of Film on T.V. Screen through V.C.R.
and/or  for keeping video library.
        (See Rule 13 (i))
1. Full name of Applicant :
2. Address of the Applicant :
Village: Mandal: District:
3. Status :
4. Details of the  premises for which
license is applied for :
5. Is the application for renewal of
exhibition of film on T.V. screen
through VCR or for keeping
Video Library :
6. Details of the permission granted
by licencing authority :
7. Have you been regularly paying
taxes and other dues payable
to the state Government.  :
8. Are there any arrears due :
9. If the matter is under appeal,
give details :
10. Have you paid the application
fee for renewal of license :
11. Is the place of exhibition of Film
on T.V. screen Insured ?
If, so, give details :
Place:
Date: Signature of Applicant
Certified that all the above particulars are true and correct
To the best of my knowledge and belief.
Signature of applicant
N.B. :  Please enclose evidence of
1)  No tax due from commercial tax authority,
2)  Insurance of place of exhibition of Film
     on T.V. screen,   and
3)  Treasury challan receipt.
. . . . .

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1977) – The Andhra Pradesh Prevention of Begging Rules, 2006 – Draft Rules - Issued.
-------------------------------------------------------------------------------------------------------------------------------
SOCIAL WELFARE (BUD.2) DEPARTMENT
G.O. Ms.No. 8                       Dated: 10.03.2006
                     Read the following:-

G.O. Ms. No. 90, Social Welfare (Bud.2) Dept., dated 13.12.2005.
O R D E R:

The following draft of the Andhra Pradesh Prevention of Begging Rules, 2006,
which is proposed to make in exercise of the powers conferred by section 33 of the
Andhra Pradesh Prevention of Begging Act, 1977 (Andhra Pradesh Act No. 12 of 1977),
is hereby published for general information as required by sub-section (1) of section 33 of
the Act. 

Notice is hereby given that the said draft will be taken into consideration after a
period of thirty days form the date of publication of the draft Rules in the Andhra Pradesh
Gazette and that any objections or suggestions which may be received from any person
with respect thereto, before the expiry of the said period will be considered by the
Government. 

Objections and suggestions should be addressed to the Principal Secretary to
Government, Social Welfare Department, Andhra Pradesh, Secretariat, Hyderabad.  

The draft Andhra Pradesh Prevention of Begging Rules, 2006
Chapter – I

1. SHORT TITLE AND COMMENCEMENT:
 These Rules may be called the Andhra Pradesh Prevention of Begging Rules 2006. 

2. DEFINITIONS:
 In these rules, unless any thing is repugnant in the subject or context: 

(a)  “Act” means Andhra Pradesh Prevention of Begging Act, 1977;
(b) The ‘Authorized Officer’ means any Police Officer, not below the rank of a Sub
Inspector of  Police or any Revenue Officer not below the rank of a Mandal
Revenue Officer or some other official of such kind authorized by the
Government to arrest such a person found Begging or maintaining Beggars in
contravention of the Act.
  (c) Words and expressions used but not defined in these rules shall have the
meaning respectively assigned to them in the Act. 

3. Begging in a public place is an offence : 

 Begging in a public place is an offence.  Any person who is found begging in a
public place shall be an offence and is punishable under Section 27 of the Act or the
Rules made there under.
Chapter – II
4. ARREST OF BEGGARS AND THE PROCEDURE FOR COMMITTING THEM TO
CERTIFIED INSTITUTIONS: 

(1) Any Authorized Officer may arrest without warrant any person who is begging in
public place. The Municipal Commissioner/Local Body shall provide necessary
assistance to the authorized officer in identification of beggars, arresting them and to
produce before the Court.  Necessary official machinery and transport may be provided
by the local bodies, to the authorized officer wherever required.  The persons so arrested
may be informed as soon as may be, the grounds of such arrest and shall be produced
with in a period of 24 hours of such arrest excluding the time necessary for the journey
from the place of arrest to the Court, together with a report explaining the circumstances
under which the arrest was made. 

(2) The Court shall, as soon as may be, order the person to be taken before a
Medical Officer, not below the rank of an Assistant Surgeon, and the medical officer
shall, after examining such person, prepare and forward a medical report to the Court
regarding the age and physical capacity for ordinary manual labour of such person. 

(3) The Medical Officer referred to in Sub Rule 2 shall state in the medical report
referred to therein, inter alia, enter the following details in a Health Register maintained
by him.
(a) the age and sex of the person; 

(b) whether the person is suffering from leprosy;
from what, if any, communicable disease other than leprosy, the person is
suffering;
(c) whether the person is an idiot or of unsound mind; and
(d) what is the general state of health and bodily condition of the person and for
which kind of work, if any, he is fit, in the nearest court, by the authorized officer;
(e) Those requiring medical treatment shall be attended to by the Medical Officer in
the Centre or sent to any Government Hospital;
(f) The health of every inmate shall be examined by the Medical Officer once in
every fortnight and the result thereof noted in the history report of the inmate.
  5 (1) The Court after receipt of the medical report make a summary enquiry into the
facts and circumstances of the case and also age, character and the physical capacities
for ordinary manual labour of the person produced before it. 

(2) During such inquiry the Court shall explain to such person the facts alleged
against him in the report of the Authorized Officer and record any statement which he
may wish to make with reference thereto.
(3) If such person disputes the correctness of the report of the authorized officer in
any material respect, the Court shall proceed, as nearly as may be, in accordance with
the procedure laid down for the trail of summons cases in the Code of Criminal
Procedure, 1973. 

(4) If the inquiry cannot be completed forthwith the Court may adjourn it, from time to
time and order the person to be remanded to such place and custody as may be
convenient.
(5) For the purposes of inquiry, the Court may examine the Medical Officer as a
witness and shall reduce the examination to writing.
6 (1) If on completion of inquiry the Court is satisfied that the person was not guilty of
offence punishable under Act, it shall order that such person shall be released forthwith.
(2) If on completion of the inquiry the Court is satisfied that such person is guilty of
the offence under the Act, it shall record a declaration that the person is a beggar and
shall make further orders as provided in sub-rule (3) or sub-rule (4) or sub-rule (5) as the
case may be and the person to be taken before the Medical Officer. 

(3) If the Court finds that the person who is declared a beggar under sub-rule (2) is a
child, it may, subject to the provisions of Section 7, deal with the case in any manner
specified in Section 28 of the Andhra Pradesh (Andhra Area) Children, Act 1920, in
accordance with the provisions of that Act. 

(4) If the Court finds that the person who is declared a beggar under sub-rule (2) has
completed sixteen years of age and is physically capable of ordinary manual labour, it
may, instead of sentencing him under Section 27, order his detention in a workhouse for
a specified period not less than one year but not exceeding three years: 

 Provided that if the Court is satisfied from the circumstances of the case that the
person declared a beggar under sub-rule (2) is not likely to beg again, it may;
(i) instead of releasing him on probation of good conduct under clause (ii)
release such person after due admonition on his giving an undertaking in
writing that he will not again commit an offence under section 3 of the Act. 

(ii)  direct that he be released on his entering into a bond with or without sureties
to appear and receive sentence when called upon during such period as the
court may direct and in the mean time to be of good behavior.
  (5) If the Court finds that the person who is declared a beggar under sub-rule (2) has
completed sixteen years of age but is not physically capable of ordinary manual labour, it
may instead of sentencing him under Section 27, order his detention in a special home
for such period as the Court may deem fit. 

7. Beggars who are not immediately released by the Designated Officer shall be
searched in his presence and any cash or other valuables found with them shall be
taken for safe custody and noted in a Register of Properties.
8 (1) The Designated Officer shall make all necessary arrangements for feeding,
accommodation and medically treating (if required) the beggars during the time of their
retention in the Centre and for conveying them to the Court, Hospital and Relief Centres.
(2) The Receiving Officer shall also attend and aid the Court in dealing with the
cases of beggars produced before it for enquiry and orders.
(3) Whenever a beggar is sent to a Relief Centre by a Designated      Officer, the
person in charge shall enquire into the particulars to be recorded in an Inmate Register.
(4) The particulars contained in an extract of the Property Register sent from the
Receiving Centre with the beggar concerned shall be verified and transferred to a
Register of the Properties and Income.
(5) After the preliminaries are over, each inmate shall be given a disinfectant bath
and immediately supplied with clothing, the clothing worn by him at the time being
destroyed, if it is in rags or in a filthy or shabby condition.
(6) The beggars identified/arrested may be classified into the following categories
with the help of a Medical Officer, wherever it is required;
a.   Diseased and Leprosy effected
b.   Disabled
c.    Mentally unsound
d.    Minors, child beggars and street children.
e.    Aged
f.    Able bodied
g.   Any other  

Males, females and children and each group shall, as far as possible, be
accommodated separately from the rest.  Care shall be taken that inmates suffering from
the infectious disease do not mingle with others. 

(7) In case of able bodied adult beggars, some of them are destitute,
while others may still be staying with their families. In either of those situations, anti-
beggary regulations shall be enforced strictly and severely.
(8) The Officer-in-charge shall see that every beggar is provided prescribed diet at
prescribed times, three times a day.
  (9) In the case of sick persons the diet may be altered either in regard to the scale or
ingredient on the advice of the Medical Officer and the fact recorded in the History
Report. 

(10) The Superintendent/Warden/Incharge of the Home shall personally supervise the
distribution of food to each inmate.
(11) The food shall be cooked under the supervision of one of the staff who shall be
detained for the work by a person In-charge.
(12) The person In-charge shall also visit the kitchen at least once a day and see that
the place and utensils are kept clean and tidy and that the cooking is done with care and
in time.
(13) Every beggar shall get the following articles of clothing and bedding for his use:
Male- 2 pairs of dresses.
Female- 2 Sarees with petticoats and blouses
Bedding Material
One blanket, two bed sheets, one mat, one pillow. 

 The above are to be provided once in every year.
(14) All inmates except the sick shall bath every day.  Every male member shall be
provided cosmetic charges of Rs. 50 per month for purchase of soaps and oils in
addition to an amount of Rs. 5 per month for barber charges.
(15) Every female member shall be provided cosmetic charges of Rs. 75 per month
for purchase of soaps, oils etc. 

(16) The Officer-in-charge shall see that every inmate keeps his person as well as the
clothing, bedding and other articles given to him neat and tidy.
(17) Every inmate shall wash his own clothing at least once a week, usually on
Sundays and at such other times as the officer-in-charge may direct.  In special cases,
however, when any inmate is physically unable to do so, it shall be arranged to have it
done by the staff of the Centre. 

(18) Such inmate whom the officer-in-charge considers fit for work, shall do the work
allotted to him.  In allotting work due regard shall be paid to any ailment from which an
inmate may be suffering.
(19) Arrangements shall be made to impart elementary education, training in arts and
crafts, training in agriculture and poultry, establishment of an industry and primary
education to the inmates.
(20) Daily hours of work shall not exceed six and the wages earned by an inmate
under a system of wages prescribed by separate Rules shall be deposited and paid to
him at the time of discharge.
  Chapter – III 

9. CERTIFIED INSTITUTIONS

Certified Institutions are to be Established as per the following sub-rules 1 & 2 of
Section 11 and sub-rules 1, 2 & 3 of  Section 12 of the Act. 

(1) The Government shall establish and maintain one or more Work-Houses and one
or more Special Homes at such place or places as they think fit; or may certify any
Institution not established and maintained by the Government, to be a Work House or
Special Home for the purpose of this Act, 

(2) Separate accommodation for males and females shall be provided in each such
Certified Institutions.
(3) Every Certified Institution shall be under the charge of a Superintendent who shall
exercise such powers and perform such functions as are assigned to him by or under this
Act.
(4) Every Certified Institution shall make provision for the residence, maintenance,
physical exercise and medical care of its inmates.
(5) Every Certified Institution may, for general public, uplift of its inmates, provide the
following:
i) Training in arts and crafts;
ii) Training in agriculture and poultry;
iii) Establishment of an industry;
iv) Primary education;
v) Education in morals and conduct in every day life;
vi) Health and medical care.
Chapter – IV

10. PROCEDURE TO BE FOLLOWED ON ORDER OF DETENTION: 

(1) When a person has been ordered to be detained in a Certified Institution, the
Court which ordered the detention shall forthwith forward him to the nearest Certified
Institution with a copy of the order of detention and the person shall thereupon be
handed over to the custody of the Superintendent of the Institution, who shall detain him
in the Institution. 

(2) When any such person has been sentenced to imprisonment, the Court passing
the sentence of imprisonment, shall forthwith forward a warrant to a jail in which he is to
be confined and shall forward him to such jail with the warrant together with a copy of the
order of detention.  After the sentence of imprisonment is fully executed, the officer
executing it shall, if detention in a Certified Institution for any period remains to be undergone by such person, forward him forthwith together with the copy of the order of
detention to the nearest Certified Institution.
Chapter - V 

11. DISTRICT AND LOCAL ADVISORY COMMITTEES AND PREVENTIVE
MEASURES: 

(1) Constitution of District Advisory Committee:

A District Advisory Committee may be constituted in every District with the
following members:
(a) Collector and District Magistrate    - Chairman
(b) Superintendent of Police    - Member
(c) Chief Executive Officer (ZP)               - Member
(d) All Municipal Commissioners               - Members
(e) Deputy Director (SW)               - Member/Convenor
(f) District Medical & Health Officer   - Member
(g) District Women and Child Welfare Officer            - Member
(h) District Leprosy Officer    - Member
(i) Assistant Director (Disabled Welfare)  - Member
(j) And also two other persons nominated by each local authority for whose local
area the Certified Institutions are established or certified. 

(2) Local Advisory Committee at the Revenue Division Level: 

A Local Advisory Committee may be constituted in every Revenue Division with
the following members: 

(a) Revenue Divisional Officer   - Chairman
(b) Sub Divisional Police Officer   - Member
(c) Assistant Social Welfare Officer  - Member/Convenor
(d) Deputy District Medical & Health Officer - Member
(e) Mandal Revenue Officer of  the
Revenue Department    - Member
(f) Mandal Parishat Development Officer  - Member
(g) One NGO in the concerned field  - Member 

12. FUNCTIONS AND POWERS OF THE ADVISORY
COMMITTEES:

The functions to be performed and the powers to be exercised by the District and
Local Advisory Committees shall include the following:
  (1) The survey of Beggars is to be conducted by the Municipal Commissioner of the
concerned Municipality in the Urban Area and the Mandal Parishad Development Officer
with the assistance of the Village Secretaries at the village level.  The District Advisory
Committee Headed by the District Collector has to take up a consolidated effort to
provide rehabilitation and other measures.  The Deputy Director, Social Welfare, has to
provide the necessary funds for the identification and rehabilitative Scheme.  Each
District shall identify the number of beggars category wise, and the areas where the
beggary is prevalent in the District. 

(2) Identify the areas and public places i.e., public street, traffic junctions, places of
public conveyance like Bus Stations, premises of Railway Stations, within public
transport, like Buses, Railway Carriages and public places where the beggars take
shelter, in municipal and gram panchayat  areas, where begging is commonly found. 

(3) The District Collector along with the members of the District Advisory Committee
shall work out and plan a strategy of rehabilitation for the beggars basing on the survey;
for the beggars who are diseased, disabled and aged, as a majority of these beggars,
constitute those that are deserted by their family members, are homeless and living on
streets. 

(4) The District and Local Advisory Committees may identify areas and gangs/
persons involved in maintaining the groups of child beggars or street children, who will
be encouraging the child beggars and street children to resort to begging, with an
intention to exploit the children, and solicit or receive alms. The Government machinery
and Authorized Officer shall take action to arrest them and produce them in the Court for
taking criminal action against such persons.
(5) The District Advisory Committee can make recommendations to the Government
to apply the provisions of the Act if required to any specified area.
(6) The beggars after identification by the Committee, can be admitted in the Child
Beggar Homes maintained by the Social Welfare Department or Homes run by any NGO
and provide vocational training and rehabilitative measures.
(7) The District Advisory Committee may also sanction the budget required to
maintain child beggar homes run by the Social Welfare Department or Homes specified
from the Budget allotted to the Social Welfare Department.  The Committee can also
request the Government to consider to provide additional budget for the rehabilitative
measures to prevent the begging in the District. 

(8) The Deputy Director, Social Welfare is the Member/Convenor of the District
Advisory Committee and will carry out the policy and measures approved by the District
Advisory Committee subject to the general orders of the Government.
(9) The District/Local Advisory Committee or any member thereof may visit at all
reasonable times and after due notice to the Superintendent of any Certified Institutions.
13. MEETINGS AND PROCEDURES:
      (1) The District and Local Advisory Committees shall be convened for the
transaction of ordinary business once a quarter in the months of January, April, July and
October. 

(2) The Chairman of the District /Local Advisory Committee will preside over all the
meetings of the Committee and in his absence any member selected by the
Chairman/Committee for the time being will do so.
(3) Every Member of the Committee will  be given notice of an ordinary meeting at
least 7 days before the commencement of the meeting.
(4) The Agenda of the meeting will be forwarded to the members at least 7 days
before the meeting.
(5) Special Meeting of the Committee may also be convened by the Chairman at any
time and notice will be accompanied by the Agenda of the special motions to be
discussed there at.
(6) All points of order relating to the admissibility of a subject for discussion or to the
conduct of business at meetings will be decided by the Chairman and his decision shall
be final.
(7) Any subject not disposed of at any original or adjourned meeting shall be
deemed to have lapsed and may be brought up afresh again at any subsequent
meeting.
(8) A copy of the minutes of each meeting shall be sent to each member as early as
possible after it is over.
(9) The Local Advisory Committee shall adopt rules similar to the above for holding
its meeting and any modifications considered necessary therein may be made with the
approval of the District Advisory Committee. 

(10) The Local Advisory Committee also shall meet quarterly and carry out
programmes given by the Government or District Advisory Committee.  The budget
received for the identification of the beggars and their rehabilitative measures shall be
met from the budgets of Local bodies or Social Welfare Department. 

(11) The minutes of the Local Advisory Committee Meeting shall be forwarded to the
Chairman of the District Advisory Committee along
with the action taken report for any further follow up action.
Chapter – VI

14. FORMATION OF A STATE COMMITTEE:

In order to have a better coordination and implementation of the prevention of
beggary in the State, a State Committee may be constituted with the following: 

Chief Secretary     - Chairman
Principal Secretary, Home Department  - Member
Principal Secretary, Social Welfare Dept.  - Member/ Convenor
Principal Secretary, Panchayat Raj Dept.  - Member
Principal Secretary, Medical & Health Dept . -  Member
Secretary, MA & UD Dept.    - Member
Principal Secretary, WD , CW & DW Dept.  - Member
Secretary, Finance  Dept.    - Member
 The Committee will review once in 6 months the progress made in the
implementation of the Act.
Chapter - VII
15. BUDGET:

(1) The Budget required for implementation of the prevention of Begging in the State
is to be provided by the Government which in turn should be released to the
Commissioner, Social Welfare for effective implementation.
(2) The Commissioner, Social Welfare has to release the budget to the Deputy
Director, Social Welfare of the District in order to submit to the District Advisory
Committee for implementation of the programmes through the Local Advisory
Committees to prevent begging in the District.
  Chapter - VIII

16. INSTITUTIONS FOR IMPLEMENTATION OF RELIEF AND REHABILITATION:

(1) On receiving budget from the Commissioner, Social Welfare, the Deputy
Director, Social Welfare shall submit to the Chairman/District Advisory Committee for its
effective utilization in Child Beggar Homes run by the Government or Homes run by the
NGOs. 

(2) The staff incharge of the Child Beggar Home shall be assisted by a
establishment and the strength of the staff shall be sanctioned by the Government.  The
staff of the Home shall carry out the duties prescribed to him and also to maintain all the
registers prescribed. 

(3) The Staff of the Home/Centre shall attend duties during the timings prescribed by
the District Advisory Committee and the incharge of the Home shall also visit during
nights and satisfy himself/herself that every thing is in order and that the night duty
watch and ward persons are alert.   

(4) He/She shall maintain a diary of work attended to by him/her daily.
(5) All complaints of the inmates shall be recorded by him/her in a Register of
complaints and he/she will either redress any genuine grievance himself/herself or
submit a report on it to the Deputy Director, Social Welfare in order to submit to the
District Advisory Committee. 

(6) The daily attendance of the Beggars at each Home/Centre shall be exhibited on
a notice board.
17. DAILY ROUTINE AND DISCIPLINE:

(1) All inmates except the sick shall rise at 6 a.m. and get into bed at 9 p.m. every
day.  The several hours shall be announced by ringing a bell.
(2) Rolls shall be called twice daily by the Warden on duty at 11 a.m. and 4.30 p.m.
(3) Inmates shall behave in an orderly manner and be respectful to the authorities
and visitors to the Home/Centre.
(4) The inmates shall not gamble, sing, make any loud noise, quarrel, use
threatening or abusive language or cause intentional annoyance to other inmates or
cause intentional annoyance to other inmates or to any member of the establishment.
(5) No inmates shall bring or cause to be brought into the Home/Centre or make use
of tobacco, spirits or luxuries of other description except when permitted by the person in
charge on medical
grounds. 

(6) No inmate shall cause damage or injury to the officer-in-charge, Warden and
other persons having authority to exercise control over the inmates.
  (7) The inmates shall not cause damage or injury to the property of the
Home/Centre. 

(8) The inmates shall obey the lawful orders of the officer-in-charge/Warden and
other persons having authority to exercise control over the inmates.
 18. PUNISHMENTS:
The Officer-in-charge may award any of the following punishments for breach of
any of the rules or for insubordination or misbehaviour : 

(1) Formal warning;
(2) Forfeiture of privileges such as permission to go out or receive visits for a period
not exceeding three months;
(3) Reduction in number of quantity of meals;
(4) Imposition of extra work; 

19. DISCHARGE AND PERMISSION:
(1) A Beggar may obtain an order of discharge from the Magistrate or permission to
go out for short periods from the officer-in-charge on being able to show to their
satisfaction that he will lead a normal life and not resort to begging if discharged or
permitted. 

(2) A Beggar may be discharged at any time if any interested relative or friend
undertakes to take care of him and not to allow him to beg and executes a surety bond
to that effect to the satisfaction of the Court.
(3) All cases, of discharge or permission shall be listed from time to time and
submitted to the District Advisory Committee for information.
(4) On the day of discharge or permission the state of health and weight of the
inmate concerned shall be recorded by the Medical Officer in the History Report.  The
belongings of the inmate shall be handed over to him under his signature or thumb
impression. 

Chapter - IX

20. ARREST AND PROSECUTION:
 Any Police Officer or Such Other Officer as may be authorized by the
Government in this behalf shall usually act under the instructions of the Officer-InCharge of the Home/Centre in performing the duties under the provisions of the Act. 

The Duties include the following:
(1) Arresting persons found begging (Section 3(1)(2),4(1) and 10 of the Act) and
removing them to the nearest Receiving Centre.
(2) Producing such persons before the nearest Magistrate having jurisdiction as
often as may be necessary (Sections 4(2) of the Act) after the Officer-In-Charge of the
receiving Centre has enquired into their cases.
  (3) Removing beggars from the Home/Centre to the other Home/Centre under the
orders of the Receiving Officer. 

(4) Re-arresting beggars who abscond without an order of discharge or permission
or resort to begging after obtaining such an order or permission and producing them
before the Magistrate (Section 22(2) and 27(2) of the Act)
(5) Arrest of abettors and their prosecution before a Court of law (Section 27 of the
Act).
(6) Removing Beggars to the jail when sentences of imprisonment are passed in
cases under Sections 19.
(7) Aiding enquiries by the receiving officer as ordered by the Magistrate, by tracing
the relatives and properties of Beggars and by ascertaining the solvency or otherwise of
sureties offered (Section 9(2)(a) of the Act). 

(8) Attending to other duties when directed by the Chairman in this behalf.
Chapter - X

21. MISCELLANEOUS: 

(1) A child below 7 years of age in the care of its mother who is committed to the
Home/Relief Centre may also be permitted to remain with her if it cannot be placed with
any relative or otherwise provided for.  If any question arises as to whether a child is
below 7 years of age or not, it shall be determined by the Officer-In-Charge. 

(2) A child born after the committal of its mother may remain with her.
(3) Arrangements shall be made to maintain and train all children above 7 years and
below 12 years of age either in the Home/Relief Centre or outside when any relative or
other trustworthy person is forthcoming.
(4) If any Religious or Charitable Body or individual offers on festival occasions,
small luxuries in the shape of fruits and  sweetmeats, they may be received by the
Officer-In-Charge in his discretion and distributed to well behaved Inmates.  If cash is
received, fruits and sweets shall be purchased and distributed. 

(5) Any relation of any inmate may be permitted to visit him by the Officer-In-Charge.
Such visits shall be once in 15 days and shall not exceed 30 minutes in duration.  In
case of grave illness more frequent visits may be allowed by the person incharge at his
discretion. 

(6) Daily prayers may be arranged according to the faith and persuasion of the
Inmates.  Arrangements shall also be made to give simple moral instructions once a
week to all inmates.
  (7) The rules, regulating the working of the Homes/Relief Centres run by the
Government/NGOs shall be adopted by Local Advisory Committee with such changes as
are considered necessary. 

(8) Beggars may be transferred from one Home/Centre to another Home/Centre
under the orders of the Chairman of the District Advisory Committee.
(BY ORDER AND IN THE NAME OF GOVERNOR OF ANDHRA PRADESH) 

AJOYENDRA PYAL
Principal Secretary to Government
To
 The Commissioner of Printing, Stationery and
Stores Purchase, A.P., Hyderabad.
(for publication in the extraordinary gazette and
supply 1000 copies to this Department)
All Departments in the Secretariat
(with a request to communicate to the offices
under their control)
All Heads of Departments
All District Collectors
The Director General of Police, A.P., Hyderabad
The P.S. to Special Secretary to Chief Minister
The Commissioner of Social Welfare, A.P. Hyderabad
The Commissioner of Tribal Welfare, A.P. Hyderabad
The Registrar, High Court of A.P. Hyderabad
The Law (J) Department Copy to :
The P.S. to M(SW&TW)/Home
The P.S. to Chief Secretary to Government
The Special Secretary to C.M. SOCIAL WELFARE DEPARTMENT
Refresher Course for TWO days to the Cooks, Kamatis & Watchmen
Course Co-Ordinator :: Deputy Director (SW) of concerned District
Date : (1
st
 Day)…………………………………
9.00 AM to   9.30 AM                         : : Registration
9.30 AM to 10.00 AM                      ::  Inauguration
10.00 AM to 11.30 AM  ::  Nutritional Awareness By CHF
11.30 AM to 11.45 AM  ::  Tea Break
11.45 AM to 1.15 PM  ::  Personal Health & Hygiene Sanitation of
Hostel – Medical Awareness & First Aid
By CHF
2.00 PM to 3.15 PM  ::  Food Adulteration & Brand Awareness
by CHF
3.15 PM  to 3.30 PM  : : Tea Break
3.30 PM to 5.00PM  : : Demonstration by the Consumer Health
Foundation
Date : (2
nd
  Day)…………………………………
10.00 AM to 11.15 AM                         : : Water Management & Providing safe
drinking water by CHF
11.15 AM to 11.30 AM                      ::  Tea Break
11.30 AM to 1.00 PM  ::  Maintenance of Stores, Kitchen & Dining
Hall by CHF
1.00  PM to 1.45 PM  ::  Lunch Break
1.45  PM to 2.45 PM  ::  Job Chart of workers and Administrative
Matters by DD/ASWO
2.45 PM to 3.00 PM  :: Tea Break
3.00 PM to 4.30 PM  ::  Competitions of demonstrate cooking
skills by the participants
4.30 PM to 5.00 PM   : : Feed back from participants
GUIDELINES FOR CONDUCTING PROGRAMME :
1. Select 100 participants for 2 day training program
2. Select only 60 workers from Cooks, Kamatis & Watchman among the District
Hostels & the balance can be covered in a different programme.
3. Select any two ASWOs (Male & Female ) 4. Select any 10 Hostel Welfare Officers (male and female)
5. Select 2 students leaders each from 15 hostels from those who do not appear
for Public Examinations
6. Deputy Director (SW) and DSWO should compulsorily  attend
7. Involve DMHO, Municipal Health Officer and Nutritional and experts from
medical college from the Department of Social & Preventive Medicine
8. District Collector and Non-Official ({Public Representative) may be involved in
Inauguration/Velediction
Joint Director concerned will Co-Ordinate and Supervise

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EXTRAORDINARY
OF
THE ANDHRA PRADESH GAZETTE
PUBLISHED BY AUTHORITY
No.38 [A]    HYDERABAD,  THURSDAY,  OCTOBER 14,  1999.
NOTIFICATIONS BY GOVERNMENT
INDUSTRIES & COMMERCE DEPARTMENT
(SSI)
THE ANDHRA PRADESH INDUSTRY FACILITATION COUNCIL
(ARBITRATION) RULES, 1999
[G.O.M.No.307, Industries & Commerce (SSI),
dated 11
t h
 October, 1999]
In exercise of the powers conferred by sub-section (3) of Section 7B of the
Interest on Delayed Payments to Small Scale and Ancillary Industrial Undertakings Act,
1993 (Act 32 of 1993), the Governor of Andhra Pradesh hereby makes the following
rules, namely:-
1.  Title & Extent:- (1) These rules may be called the Andhra Pradesh Industrial
Facilitation Council (Arbitration) Rules, 1999.
(2)   They shall apply to all disputes under the Interest on delayed payments
to Small Scale and Ancillary Industrial Undertakings Act 1993 (Act 32 of 1993) which
may be referred for arbitration and conciliation under sub-section(2) of section  6 of the
said Act and to all Industry Facilitation Councils established in the State of Andhra
Pradesh by notification under section 7A of the said Act.
2.  Definitions:- In these rules unless the context otherwise requires
(a) “Act” means the Interest on delayed payments to Small Scale and
Ancillary Industrial Undertakings Act 1993 (Act 32 of 1993)
(Central Act 32 of 1993)
(b)      “Arbitration and Conciliation Act” means the Arbitration and
Conciliation Act 1996 (Central Act 26 of 1996)2
(c ) “Chairperson” means the Chairperson of a Council and includes
the sole member of such Council
(d) “Claimant” means the supplier as defined in the Act.
(e) “ Council” means any Industry Facilitation Council, established by
the State Government under Section 7A of the Act having jurisdiction
to arbitrate over the dispute and every such Council shall be an arbitral
tribunal for the purpose of the Arbitration and Conciliation Act, 1996.
(f) “Member” means a member of a Council
(g) “Respondent” means the buyer as defined in clause © of section 2
of the Act from whom the claimant seeks to recover any amount
due under the Act together with the interest thereon as provided for
in the Act.
(h) “Government” means the State government.
3.  Establishment of Councils: (1)  The State Government may, by notification in
the Andhra Pradesh Gazette Extraordinary establish the Andhra Pradesh Industry
Facilitation Council for arbitration having such jurisdiction for the whole or any part of
the State of Andhra Pradesh as may be specified in the notification.
(2)   The government may be notification establish one or more other industry
facilitation councils for arbitration at such place within the state, with such name and
such number of members as may be necessary for the separate identification of each or
any of them and with such pecuniary or territorial jurisdiction  as may be specified in
the notification.
(3)    Every council shall be subject to the administrative control of the Government
and shall follow such administrative and record  keeping procedure as the Government or
the Council established under sub-rule (1) may, by order, direct.
(4)  The government may, by notification, abolish any Council and vary the
jurisdiction of any Council or reconstitute any Council as it may deem fit  at any time and
provide for the continuation or disposal of any references pending before any such
council.4.  Composition of Councils:- (1)   Every Council established by the Government
shall consist of either –
(a) a sole member, who shall also be the Chairperson thereof, or
(b) a Chairperson and two other members3
as the Government may, by notification, appoint from amongst the following categories
of persons namely:-
(i)   Director of industries, by whatever name called, or any other officer not
below the rank of such Director, of the state government.
(ii)        Representatives of banks and financial institutions
(iii) Office bearers or representatives of State Industry Associations and
(iv) Persons having special knowledge in the field of industry, finance, law,
 trade and commerce.
Council, as the case may be shall be the Director of Industries, by whatever name
called, or any other officer not below the rank of such Director, of the State
Government.
(2)     The term of office of the members other than the chairperson shall be for a
period of two years from the date of appointment.
Provided that a member shall continue as a member of the Council beyond the
term of two years in office until another member is appointed in his place:
Provided further that the Government may re-appoint a member for a further term
of two years but no member shall be so re-appointed more than once.
(3) Any member of the Council may resign from the Council by one month’s
notice in writing to the Government.
(4) The government may remove from office, any member, who has,
(a) been adjudged and insolvent, or
(b) been convicted of an offence which, in the opinion of the Government,
involve moral turpitude, or
(c) become physically or mentally incapable of acting as a member, or
(d) acquired such financial or other interest as is likely to affect prejudicially
his functions as a member, or
(e) so abused his position as to render his continuance in office prejudicial to
the public interest, or
(f) remained absent in three consecutive sittings except for reasons beyond
control.
Provided that no member shall be so removed on the grounds mentioned in (d),
(e) and (f) except after an inquiry held by the Government in this behalf and finds the
member guilty of such ground.
(5) Any vacancy arising in any Council for any reason whatsoever may be
filled by the Government by notification.4
5.  Remuneration and Allowances of Members:- The remuneration, honorarium or
fees and any allowances that may be paid to the members shall be at such rates as the
Government may be order specify.
6. Reference to be by statement of claim:- (1)  A reference to the Council shall
be made by way of a statement of claim in Form 1 accompanied by such documents and
facts supporting his claim enclosing the requisite number of copies together with an
initial share deposit towards costs of an amount of rupees five hundred by way of a
demand draft in the name of the Council.
(2) If any reference contains any claim in respect of the matters other than
those referred to in sub-section (1) of section 6 of the Act, the Council shall return the
claim to the claimant for deletion of the matters extraneous to that section.
Provide that if the claimant does not comply within thirty days of such return the
Council may terminate  the proceedings without prejudice to the right of the claimant to
make any fresh reference if he is otherwise entitled so to do.
(3) The Council may require any claimant to provide any better statement or
particulars of claim or any further documents in  support of the claim as it may consider
necessary for the purpose of the proceedings and if the claimant fails or omits to do so
within thirty days of receipt of any such communication or within such further time as the
Council may, for sufficient cause, allow, the council to terminate the proceedings without
prejudice to the right of the claimant to make any fresh reference if he is otherwise
entitled so to do.
7. Challenge of member:- (1)  On receipt of a statement of claim, every
member shall disclose in writing any circumstances likely to give rise to justifiable
doubts as to his independence or impartiality and any such disclosure shall be sent to the
parties along with the notices in Form 2 calling for a statement of defence and thereafter,
the requirements of sub-section (2) of Section 12 of the Arbitration and Conciliation Act
shall apply.
(2) The grounds for challenge of a member and the procedure for challenge
shall be in accordance with Sections 12 and 13 of the Arbitration and Conciliation Act.
(3) On a successful challenge, the Council shall cease to proceed with the
reference and transfer the case to such other Council having alternate or concurrent
jurisdiction over the dispute and such other Council shall thereafter proceed with the
reference afresh or as it may deem fit having regard to the stage of proceedings
completed in the former Council.
8. Statement of Defence:- (1) The Council shall if it is satisfied that, on the
facts stated therein, it has jurisdiction to proceed with the reference and that the claim is
entitled under the Act to make a reference, cause a copy of the statement of claim to be
sent by registered post to the respondent along with the copies of the attached documents
and issue notice in Form 2 to the respondent asking him to furnish within thirty days a 5
statement of defence in Form 3 with such documents and facts in support of his defence
or having a bearing on the matter under reference together with his half share of deposit
for costs in such manner as may be specified therein and within the time allowed to the
respondent for furnishing his statement of defence.
(2) A copy of the notice in Form 2 shall also be sent by registered post to the
claimant along with a notice in Form 4 calling upon the claimant to pay a further amount
after adjusting the initial deposit made by him towards his half share of deposit for costs
in such manner as may be specified therein and within the time allowed to the respondent
for furnishing his statement of defence.
(3) The Council may, on an application made by the respondent showing
sufficient cause, allow such further time for the statement of defence as it may consider
fit, but not exceeding sixty days form the date of receipt by the respondent of the notice
under sub-rule (1).
9. Hearings and written proceedings:- (1) On receipt of the statement of
defence and if the amount of deposits be paid by the parties, the Council shall send a
copy of the statement of defence to the claimant and fix a date for appearance and hearing
of the parties and issue notice by registered post in Form 5.
(2) If the respondent fail or omit to send a statement of defence within the
time given to him, the council shall proceed to fix a date for the appearance and hearing
of the and issue notice by registered post in Form 5.
Provided that if the respondent failed or omitted to pay his share of the deposit the
Council shall call upon the claimant to pay that share also within fifteen days of receipt of
the notice.
Provided further that if the claimant  has not paid the aforesaid share, the Council
may suspend or terminate the proceedings.
(3) At the first hearing, the council shall not proceed to enter upon the merits
of the subject matter in dispute, till it has decided on any challenge to jurisdiction or any
challenge to any of its members.
(4) The Council shall decide whether to hold oral hearings for the presentation
of  evidence or for argument, or whether proceedings shall be conducted on the basis of
documents and other materials.
Provided that the Council shall hold oral hearings at an appropriate stage of the
proceedings, on request by a party, unless the parties have agreed that no oral hearing
shall be held.
(5) The parties shall be given sufficient advance notice of any hearing and of
any meeting of the Council for the purpose of inspection of documents, goods or other
property.6
(6) All Statements, documents or other information supplied to, or
applications made to the council by one party shall be communicated to the other party,
and  any expert report or evidentiary document on which the Council may rely in making
its decision shall be communicated to the parties.
(7) Where without cause:
(a) the claimants fails to communicate his statement of claim in accordance
with these rules and section 23(1) of the Arbitration and Conciliation Act,
the Council shall terminate the proceedings.
(b) The respondent fails to communicate the statement of defence in
accordance with these rules and section 23(1) of the Arbitration and
Conciliation Act, the Council shall continue the proceedings without
treating that failure in itself as an admission of the allegations by the
claimant.
(c) A party fails to appear at an oral hearing or to produce documentary
evidence, the council may continue the proceedings and make the arbitral
award on the evidence before it.
(8) The Council may, appoint one or more experts in terms of section 26 of
the Arbitration and conciliation Act.
(9) The Council, or a party with the approval of the Council, may apply to
court under section 27 of the Arbitration and conciliation Act for assistance in taking
evidence.
(10) The Council may with the agreement of the parties, at any time during the
proceedings, use mediation, conciliation or other procedures to encourage settlement of
the dispute under section 30 of the Arbitration and Conciliation Act.
(11) The Council shall conduct its proceedings at such place as the
Government may specify in the notification.
(12) The Council, on such terms as it may think fit at any stage for reasonable
or sufficient cause, adjourn the hearing from time to time but it shall so conduct the
proceedings that the decision is given as far as possible within ninety days of the first
date of hearing.
(13) At any stage of the proceedings, if the parties jointly apply to the Council
that the proceedings be terminated, the Council shall terminate the proceedings.
10. Decision by Council:- (1) Where the Council is composed of three
members, any decision of the Council shall be by a majority of all its members.
(2) Notwithstanding any thing contained in sub-rule (1) if authorized by the
parties or all the members of the Council, questions of procedure may be decided by the
Chairperson.7
11. Deposits:- (1) In fixing the deposits or supplementary deposits as an
advance for costs and in determining the costs and expenses of the arbitration referred to
in section 31(8) of the Arbitration and Conciliation Act, the Council shall comply with
any scale or scheme of fees and expenses that the government may , by order,  specify and
all the provisions of Section 38 of the Arbitration and Conciliation Act, shall be complied
with.
(2) In any case where the proceedings are terminated before making of an
award, the Council shall adjust its costs and expenses from any of the  deposits as it may
deem fit and proper in the facts and circumstances of the case and refund the balances of
deposits, if any, to the respective parties.
12. Arbitral Award:- (1) The Council shall make an arbitral award in
accordance with section 31 of the Arbitration and Conciliation Act.
(2) The Arbitral award shall be stamped in accordance with the relevant law
in force.
13. Interpretation of Rules:- Notwithstanding anything contained in these rules,
the arbitral proceedings shall be governed by the Arbitration and Conciliation Act and
these rules shall be interpreted and applied so as to be consistent with and supplementary
to and not in derogation of the Arbitration and Conciliation Act.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA
PRADESH)
SHEELA BHIDE,
Principal Secretary to Government

The Assignment of land in Telangana area

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LAONI RULES, 1950

No. 64                                                          Dated the 16th November, 1950

In exercise of the powers conferred by Section 172 of the Andhra Pradesh (Telangana Area) Land Revenue Act, 1317 F., the ‘Governor is pleased to make the following Rules:—

1.   (a) These rules may be called the Laoni Rules, 1950, and shall come into

force from the date of their publication in the Gazette.

(b) From the date of enforcement of these Rules, the Laoni Rules, 1347F, shall be repealed; but any action taken under the said Rules shall be deemed to have been taken under these Rules.

CASE LAW

A.P. Assigned Lands (Prohibition of Transfers) Act, 1977, Sees. 2(1) and 3 – Assignment of land – Rules of revised Assignment policy Issued in G.O.Ms.No. 1406, Revenue, dated 25-7-1958. Land assigned under Laoni Rules 1950 In 1953. No prohibition for transfer of land assigned in 1953 under those Rules. Condition of non-alienabilityof assigned land enforcd only in 1958 under the G.O.Ms.No. 1406. Land assigned without a condition of non-alienability does not fall within the mischief of Sec. 3 of the Act and does not come within the definition of ‘assignd land’ under Sec. 2(1) of the Act. Suit land covered by Sale deed dt. 20-3-1967 obtained by plaintiffs from the L.Rs. of original assignee to worn the said land was assignd in 1953 under Laoni Rules of 1950 when there was no condition of non-alienability therefore not hit by provisions of Act 9 of 1977. G.V.K. Rama Rao vs. BakeliteHylam Employees Co-op. House Building Society, Hyd., 1997 (4) ALT 304.

2.      Any person desiring to take up unoccupied land shall submit a petition
to the Taahsildar in writing. This application need riot be stamped. The
person so applying shall not enter upon the land without obtaining the
previous permission in writing from the Tahsildar‘s Office.

3.      The village patwari shall furnish to any person desirous of so applying
full information regarding the nature of the land available for being
granted for cultivation. No fee shall be charged for giving such information
and if applicant is illiterate; the Patwari himself should if requested to do
so, assist in writing the application.

4.      (a) A separate file with a fly-sheet as per Form-A shall be opened in

respect of each application received by the Tahsildar for land for laoni.

(b) An Index Register of all the applications received shall be mainatined in Form-B.

5.  (a) The applications shall be registered in the order in which they are

received in a register in Form-C (1) to be opened separately for each kind of land such as (a) lands assessed as waste (b) unassessed lands and (c) reseerved lands.

(b)          Applications for vacant sites for building purposes, etc. shall be
entered in register in Form-C (2).

(c)           Eah application on being duly entered in the registeres shall be
forwarded by the Tahsildar to the Girdawar of the halqa in which the
village is situate for submission of detailed inspection and report.

- – -

 

1.          Subs, by A.P.A.O. 1957.

2.          Published in the A.P.Gaz.,dt. 7-12-1950 (No. 62).

 

- – -

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The Assignment of house sites in Telangana area

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RULES FOR ASSIGNMENT OF HOUSE SITES IN VILLAGES AND TOWNS IN TELANGANA AREA¹

[G.O.Ms.No, 546, Revenue (Q-2), dt 26th April, 1975]

In exercise of the powers conferred by Section 172 of the Andhra Pradesh (Telangana Area) Land Revenue Act, 1317 F, the Government of Andhra Pradesh makes the following rules relating to assignment of Government lands for house sites in Telangana Area in supersession of all previous orders on the subject.

2. The rule may be called “Rules for assignment of house sites in villages and towns in Telangana area.”

These rules shall come into force from the date of publication of the notification in the Official Gazette.

(1)           These rules apply to the assignment of house sites for private purposes
only, whether to individuals, firms or societies and whether the grant is
free or is made on payment of the full or a concessional value for the
land. Assignments for industrial, commercial or co-operative purposes
will, in addition to the usual conditions of assignment, be subject to
conditions laid down in Appendix-I.

(2)           No land belonging to the Government shall be assigned or sold, under
these rules, to any person other than a Citizen of India, except by the
Collector or the Board and with the previous permission of Government.
Every such assignment under these rules shall b’e subject to the
condition that, if the land is assigned without the sanction of Government
in favour of any person other than a citizen of India, the grant shall be
null and void.

No application for assignment or sale of Government land under these Rules, to a company, association or society should be considered unless suchcompany, association or society has been registered under the Indian Companies Act 1 of 1956 societies Registration Act (XXI of 1860) Religious Societies Act (1 of 1880), Co-operative Societies Act (Act II of 1912) or Provident Insurance Societies Act V of 1938 or the Indian Trade Unions Act XVI of 1926 or Multi Unit Co-operative societies Act (V of 1962) incorporated by an Act of Parliament or of the Indian Legislature.

(3)           These rules are intended to apply to assignment of sites for buildings
primarily intended as residential houses or cattle sheds and for similar
and ancillary purposes.

(4)           The assignment/of lands under these rules within 30 feet from the
boundary of the tank, channel, canal or well is strictly prohibited. Land
at the disposal of Government lying within these limits should be
reserved and entered in the Prohibitive Order Book. No Collector should
assign suqh fends without the previous permission of the Board.

SECTION  I – IN VILLAGES

1. (i) Scale of Grant:— Portions of Gouthan or village site at the disposal of Government not being land required for the common use of the villagers, may be granted for building purpose to bonafide applicants. The minimum extent to be assigned to any applicant for building houses should ordinarily be 10 cents but Tahsildars shall have discretion to grant a smaller 10 extent in special circumstances. If, for instance, the grant of an extent of cents would encroach too much upon the area available for future assignments or the grant is for a

- – -

1.    Published in A.P. Gazette, R.S. to part II, dt. 21-8-1975

- – -

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The AP Tahsildars and Deputy tahsildars Act

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THE ANDHRA PRADESH TAHSILDARS

AND DEPUTY TAHSILDARS

(CONSTRUCTION OF REFERENCES)

ACT, 1985

Received the assent of the Governor on the 5th September, 1985 published on the 6th September, 1985 in the Andhra Pradesh Gazette, Part IV-B (Extra.), dt. 6-9-1985 Page 15.

Act No. 15 of 1985

An Act. to provide for the construction of references to Tahsildars or Deputy Tahsildars on the formation of Revenue Mandals.

Whereas Mandals have been formed in accordance with the provisions of the Andhra Pradesh Districts (Formation) Act, 1974 and an officer with the designation of Mandal Revenue Officer has been appointed to each such Mandal ;

And whereas the Mandal Revenue Officer is entrusted with the same powers and functions of the Tahsildar and the Deputy Tahsildar in relation to each such Mandal;

And whereas it is necessary to provide for construction of reference to Tahsildar or Deputy Tahsildar in the laws in force in the State ;

Be it enacted by the Legislative Assembly of the State of Andhra Pradesh in the Thirty-sixth Year of the Republic of India as follows:—

1. Short title, extent and commencement:—

(1)             This Act may be called the Andhra Pradesh Tahsildars and
Deputy Tahsildars (Construction of References) Act, 1985.

(2)             It extends to the whole of the State of Andhra Pradesh.

(3)             It shall be deemed to have come into force on the 25th May,
1985.

2.         Construction of references to Tahsildar or Deputy Tahsildar:—
In the application of any law, rule, bye-law, regulation, notification,

scheme, form or order, any reference by whatever form of words to the Tahsildar, Special Tahsildar, Deputy Tahsildar or Special Deputy Tahsildar, shall, unless the context otherwise requires, be construed as a reference to the Mandal Revenue Officer__

3.         Power to remove difficulties:—

(1) If any difficulty arises in giving effect to the provisions of this Act, the Government may make such orders not inconsistent with the provisions of this Act, as appear to them

The AP District Formation Rules

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THE ANDHRA PRADESH DISTRICTS (FORMATION) RULES, 1984

[G.O.Ms.No. 605, Revenue (U), dated 4thApril, 1984] ^l

In exercise of the powers conferred by sub-section (1) of Section 4 of the Andhra Pradesh Districts (Formation) Act, 1974 (Act 7 of 1974) and insupersession of the Andhra Pradesh Districts (Formation) Rules, 1974 issued with G.O.Ms.No. 529, Revenue, dated the 22nd April, 1975 and published at Pages 1-7 of the Rules supplement to Part-I, Extraordinary of the Andhra Pradesh Gazette, dated the 25th April, 1975, the Governor of Andhra Pradesh hereby makes the following rules, namely:—

2. They shall come into force on the 4th day of April, 1984.

RULES

1.      Short title:—

These rules may be called the Andhra Pradesh Districts (Formation) Rules, 1984.

2.      Definitions:—

In these rules:

(i) “Act” means the Andhra Pradesh District (Formation) Act, 1974. (ii) “Collector” means the Collector incharge of a revenue district, (iii) “Form” means form appended to these rules, (iv) “Mandal” means a part of the district, within a revenue division

under the charge of a Tahsildar or Deputy Tahsildar. (v) “Revenue Division” means a part of the district comprising of one

or more mandals under the charge of a Revenue Divisional

Officer/Sub-Collector/Assistant Collector or any other officer

placed incharge of a division, (vi) “Village” means a settlement or locality or area consisting

of cluster of habitations and the land belonging to their

propritary inhabitants and includes, a town or city and a hamlet

(Mazra).

3.      Matters of consideration in formation of districts etc.:—

(1) Where any action is proposed to be taken by the Government under sub-section (1) or sub-section (2) of Section 3 of the Act or by the Commissioner of Land Revenue under sub-section (4) of that Section, the Government or the Commissioner of Land Revenue, as the case may be, shall take into consideration as far as may be the following matters and the views of the Collectors of the districts and of such other authorities as the Government may consider necessary:—

- – -

1. Published in A.P. Gazette R.S. to Part-I (Extra.), dt. 16-4-1984.

- – -

The AP District Formation Act

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THE ANDHRA PRADESH DISTRICTS (FORMATION) ACT, 1974

[Act No. 7 of 1974 (As amended in year 1985)]

(Received the assent of the Governor on the 15th February, 1974. For Statement of Objects and Reasons see Andhra Pradesh Gazette, Extraordinary, dated the 24th January, 1974, Part IV-A).

An Act to provide for the formation of districts in the State of Andhra Pradesh and for alteration of areas or boundaries of the districts in the interests of better administration and development of the areas comprised there in and for matters connected therewith.

Be it enacted by the Legislature of the State of Andhra Pradesh in the Twenty-fifth Year of the Republic of India as follows:—

1.        Short title, extent and commencement:—

(1)             This Act may be called the Andhra Pradesh Districts (Formation)
Act, 1974.

(2)             It extends to the whole of the State of Andhra Pradesh.

(3)             It shall come into force on such date as the State Government
may, by notification in the Andhra Pradesh Gazette, appoint.

2.        Definitions:—

In this Act, unless the context otherwise requires,—

‘[(a) "Commissioner of Land Revenue" means the ^Commissioner of

Land Revenue for Andhra Pradesh;] (b) “Government” means the State Government; (c)* “notification” means a notification published in the AndhraPradesh Gazette and the expression ‘notify’ or ‘notified’ shall be constructed accordingly;

(d)             ”prescribed” means prescribed by rules made under this Act ;

(e)              ”revenue division ²[Mandal] and village” means respectively any
area which is notified as a revenue division, ²[Mandal] or village
under this Act,

3. Division of State into districts, formation of new districts
and alteration of areas, boundaries or names of existing
districts:—

(1) The Government may, by notification, from time to time, for the purposes of revenue administration, divide the State into such districts with such limits as may be specified therein; and each district shall consist of such revenue divisions and each revenue division shall consist of such²[Mandals] and each Mandal shall consist of such villages as the Government may, by notification from time to time, specify in this behalf.

- – -

1.         Subs, for the words “Board of Revenue” by A.P. Act 14 of 1985.

2.    Subs, for the words “Taluk, Firka” by A.P. Act 14 of 1985 (w.e.f. 11-1-1984)

- – -

The A P Land encroachment Rules Image via Wikipedia

THE ANDHRA PRADESH LAND ENCROACHMENT

RULES, 1976

[G.O.Ms.No, 24, Revenue, dated 8th January, 1976]

          The following rules are issued in exercise of the powers conferred by Section 8 of the Andhra Pradesh Land Encroachment Act, 1905 (Act No. II of 1905) and in supersession of the rules issued in G.O.Ms.No. 164, Revenue, dated the 23rd January, 1959 is hereby published for general information as required by the said section.

RULES

1.     Short title and commencement:—

(1)          These rules may be called the Andhra Pradesh Land Encroachment Rules, 1975.

(2)          They shall come into force at once.

2.     Definitions:—

In these rules the context otherwise requires,—

(a)  ”Act” means the Andhra Pradesh Land Encroachment Act, 1905. ¹ [(b)  "Land less poor person" means a person who owns no land or owns not more than Acs. 2.50 wet or Acs. 5.00 Dry land and who is an agricultural labourer and whose annual income does not exceed Rs. 1800/-.] (c) ’Section’ means a section of the Act. 3. .Rate of assessment of lands in Town:—

The assessments to be levied under Section 3(iii) of the Act on lands, which are the property of Government and which are unauthorisedlyoccupied within the limits of a town, shall be the ground rent leviable under the rules in respect for the time being in force, /or the levy of ground-rent in the town in question or the assessment leviable on the lands

- – -

1.   G.O.Ms.No. 4287, dt. 11-9-1980.

– -

put to non-agricultural purposes under the Andhra Pradesh Non-Agricultural Lands Assessment Act, 1963 (Act 14 of 1963).

4.      Rate of assessment of lands in Villages:—

           The assessment to be levied under Section 3(l)(ii) of the Act on lands which are the property of Government and which are unauthorisedlyoccupied in a village, which are not classified and assessed shall be at such rates not exceeding the highest wet rate in force in the district, if the lands are wet and not exceeding the highest dry rate in the district, if the lands are dry, as the Collect or may determine.

5.      Seasonal remission on wet lands:—

A person who is in unauthorised occupation of Government land and is liable for payment of assessment under Section 3(1) of the Act shall be eligible for the grant of seasonal remission of assessment on wet lands:

Provided that the occupation is unobjectionable:

Provided further that such person is landless poor person.

6. Grounds for grant of remission, scale of remission and procedure:—
Remission of land revenue shall not ordinarily be granted except when the land
is left waste or the crop is lost for one or more of the following reasons namely:—

lack of adequate supply of water from the Government source of irrigation; extensive damage to crop due to pests or pestilence;

Submersion of land on account of excessive water or inundation rendering the cultivation of the land impossible;

(d)   any other reason beyond the control of ryot like act of State or of God; Provided that the failure of crop is not on account of any act or neglect of the person who is in unauthorised occupation of Government land.

Explanation:— For purposes of this rule the decision of the Tahsildar whether or not there is any neglect on the part of such person shall be final subject to the revision of the Revenue Divisional Officer or Jamabandi Officer.

(2)  Remission may be granted in respect of wet lands for the reasons specified in Sub-rule (1) at the following scale—

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THE ANDHRA PRADESH DISTRICTS (FORMATION) RULES, 1984

 [G.O.Ms.No. 605, Revenue (U), dated 4thApril, 1984]
l
In exercise of the powers conferred by sub-section (1) of Section 4 of the Andhra 
Pradesh Districts (Formation) Act, 1974 (Act 7 of 1974) and in supersession of the 
Andhra Pradesh Districts (Formation) Rules, 1974 issued with G.O.Ms.No. 529, 
Revenue, dated the 22nd April, 1975 and published at Pages 1-7 of the Rules 
supplement to Part-I, Extraordinary of the Andhra Pradesh Gazette, dated the 
25th April, 1975, the Governor of Andhra Pradesh hereby makes the following 
rules, namely:—
2. They shall come into force on the 4th day of April, 1984.
RULES
1. Short title:—
These rules may be called the Andhra Pradesh Districts (Formation) Rules, 1984.
2. Definitions:—
In these rules:
(i) "Act" means the Andhra Pradesh District (Formation) Act, 1974. (ii) "Collector" 
means the Collector incharge of a revenue district, (iii) "Form" means form 
appended to these rules, (iv) "Mandal" means a part of the district, within a 
revenue division
under the charge of a Tahsildar or Deputy Tahsildar. (v) "Revenue Division" 
means a part of the district comprising of one
or more mandals under the charge of a Revenue Divisional
Officer/Sub-Collector/Assistant Collector or any other officerplaced incharge of a division, (vi ) "Vil lage " means a se t t lement or locali ty 
or area cons isting
o f c l u s t e r o f h a b i t a t i o n s a n d t h e l a n d b e l o n g i n g t o t h e i r
propritary inhabitants and includes, a town or city and a hamlet
(Mazra).
3. Matters of consideration in formation of districts etc.:—
(1) Where any action is proposed to be taken by the Government under subsection (1) or sub-section (2) of Section 3 of the Act or by the Commissioner 
of Land Revenue under sub-section (4) of that Section, the Government or 
the Commissioner of Land Revenue, as the case may be, shall take into 
consideration as far as may be the following matters and the views of the 
Collectors of the districts and of such other authorities as the Government 
may consider necessary:—
- - -
1. Published in A.P. Gazette R.S. to Part-I (Extra.), dt. 16-4-1984.
 - - - 
( i ) 
A r ea, popu la t ion, demand under the land revenue and other r evenues 
i n r e s p e c t o f a r e a s a f f e c t e d b y t h e p r o p o s a l s : (ii)
Histo r ica l associa t ion , Geograph ical cont i gui ty, Phys ical f ea t u r es , 
c o m m o n i n t e r e s t s a n d p r o b l e m s , C u l t u r a l a n d E d u c a t i o n a l 
r e q u i r e m e n t s , I n f r a s t r u ct u r a l f a c i l i t i e s a n d ec o n om ic p ro g re ss o f th e 
areas.
( i i i ) Development of the area concerned, having regard to the va r i ous 
d e v e l o pme n t s a n d we l f a r e s c h eme s u n d e r t a k e n o r con temp la ted by 
t he Gove rnmen t in re la t ion to those a reas ;
( iv) Administ rat ive convenience and be t te r admini st ra t ion; and
(v) interest of economy.
(2) Wi t h r e g a r d t o a n y p r o p o s a l s f o r a l t e r a t i o n o f t h e n ame o f t h e 
district revenue division, mandal or a village regard shall be had 
among o ther ma t t ers, to the fo l l owing namely:—
(i) Historical association, if any, of the existing name, with the
proposed change; and (ii) the need for change of name if 
any proposed.
(3) I n m a t t e r s c o n c e r n i n g s u b - s e c ti o n ( 1 ) o r s u b - s e c t i o n ( 2 ) o f 
Section 3 of the Acts the Collector concerned shall forward to the 
Government his repo r t wi th his v i ews toge ther wi th the reco rd 
of enquiry if any for the consideration of the Government. If after 
s u c h c o n s i d e r a t i o n t h e G o v e r nm e n t s o d e c i d e s , a p r e l im i n a r y 
notification under sub-section (5) of Section 3 of the Act inviting 
o b j e c t i o n s o r s u g g e s t i o n s t o t h e p r o p o s a l s f r o m t h e p e r s o n s 
r e s i d i n g i n t h e a r e a / a r e a s w h i c h a r e l i k e l y t o b e a f f e c t e d 
t h e r e b y , s h a l l b e i s s u e d .
(4) In matters concerning sub-section (4) of Section 3 of the Act, the 
Collector concerned shall forward to the Commissioner of Land Revenue his report together with the record of inquiry if any with 
his views for the consideration of the Commissioner. If after such 
considerat ion the Comm issioner of Land Revenue so decides, a 
preliminary notification under sub-section (4) of Section 3 of the 
Act invi ting objections or sugges tions to the proposals from the 
persons residing in the area/areas which are likely to be affected 
t h e r e b y s h a l l b e i s s u e d .
4. Publication of preliminary notification:—
(1) The preliminary notification referred to in sub-rule (3) or (4) of Rule 3 inviting 
objections or suggestions thereon shall be in Form I and shall be published 
in the Andhra Pradesh Gazette and the District Gazettes of the district/or 
districts affected by the proposal and shall also be displayed at the village 
chavidi, offices of GramPanchayat, Panchayat Samithi and on the notice boards 
of the Offices of the Revenue Divisional Officer/Sub-Collector/Assistant 
Collector/Collectorate and Zilla Parishad.
 (2) Any person affected by the proposal may within 
l
[30 day's] from the date of 
publication of the notification referred to in sub-rule (1) above communicate 
his objections or suggestions thereto to the Secretary to the Government in the 
Revenue Department or to the Commissioner of Land Revenue, as the case may 
be, through the Collector of the district concerned, who shall forward the 
same with his remarks to the Government or the Commissioner of Land 
Revenue as the case may be. 
CASE LAW
Rules 4 and 5 of the Rules under the Act - Preliminary Notification published by 
Government relating to formation of a Mandal with its headquarters. Final 
Notification of formation of the Mandal with a different headquarters - Not illegal. Gram Panchayat, Chinna Maddur vs. Gout, of A.P., 1986 (1) ALT 48 (NRC) = 1986 (1) 
An. WR 362.
5. Publication of final notification:—
The Government or the Commissioner of Land Revenue, as the case may be, having 
regard to the suggestions or objections referred to under Rule 4 either confirm 
the preliminary notification or issue it with such modification/modifications as 
may be necessary and publish it in Forms II or III, as the case may be, under subsections (1), (2) or (4) of Section 3 of the Act in Andhra Pradesh Gazette and in the 
District Gazette concerned.
FORM I
(See Rule 3)
Under Sub-Section (5) of Section 3 of the Andhra Pradesh (districts) Formation) 
Act, 1974 (Act 7 of 1974) notice is hereby given to all concerned that the Government 
in the interest of better administration and development of the area concerned 
propose to form a new district/revenue division/ mandal as set out in the 
schedule hereto appended/to increase the areas/ diminish the areas of/alter the 
boundaries of/alter the name of district/ revenue division/mandal as detailed in 
the schedule hereto appended
2
[x x x ] or
The Commissioner of Land Revenue in the interests of better administration 
and development of the areas concerned proposes to group or amalgamate certain 
revenue villages/portions of certain revenue village to form a new revenue 
village/divide a revenue village/increase the area of/ diminish the area of/certain 
revenue villages. Alter the boundaries of certain revenue villages/alter the name 
of certain revenue villages as set out in detail in the schedule appended hereto.Objections or suggestions are invited on the above proposal from all persons 
residing within the district/revenue division/mandal/ or village who are likely to be 
effected there by for being taken into consideration by the 
Government/Commissioner of Land Revenue.
- - - 
1. Subs, by G.O.Ms.No. 61 Rev. (Mandals II), dt. 1-2-1988 and again by 
G.O.Ms. 
No.1012, Rev. (Mandals II), dt. 8-11-1991.
2. Certain words omitted by G.O.Ms. No. 1219, Rev. (Mandals), dt. 29-10-1985.
- - - 
All objections and suggestions should be in writing in English or Telugu and 
should be addressed to the Collector (by designation) within whose jurisdiction the 
area lies so as to reach the office of the Collector on or before expiry of 3
[30 days 
from the date of publication of this notification.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
Secretary to Government ofA.P.
Revenue Department. Secretary to the 
Commissioner of Land Revenue.FORM II
(See Rule 5) (Final Notification by 
Government)
In exercise of the powers conferred by sub-section (1) of Section 3, 
subsection (2) of Section 3 of the Andhra Pradesh Districts (Formation) 
Act, 1974 (Act No. 7 of 1974) read with sub-section (6) of the said 
section, the Governor of Andhra Pradesh, in the interests of better 
administration and development of the area concerned, after having 
published proposals in that regard as required under sub-section (5) 
of Section 3 of the Andhra Pradesh Districts (formation) Act, 1974 (Act 
No. 7 of 1974), and having taken into consideration the obj ections and 
suggestions received thereon all persons in the areas concerned and 
likely to be affected thereby, do hereby notify that,
With effect on and from (date) the State/District/Revenue Division/ 
Mandal shall consist of the districts/Revenue 
Divisions/Mandals/Villages specified in the schedule I hereto 
appended.
OR
there shall be formed a new district/revenue division/mandal as 
specified in the schedule I hereto appended.
OR
the area comprising the districts/revenue division/mandal shall be 
increased/ diminished as specified in the schedule I hereto appended 
the boundaries of the district/revenue division/mandal shall be 
altered as specified in the schedule I hereto appended.the name of the district/revenue division/mandal shall be 
altered as specified in the schedule I hereto appended.
And it is further ordered that the supplemental, incidental, and 
consequential provisions specified in schedule II hereto appended shall 
come into force with effect on and from (date) in relation to the 
district/revenue division/mandal/ village specified in Schedule-I.
SCHEDULE -I 
SCHEDULE - 
II
Secretary to Government ofA.P. 
Revenue Department.FORM - III
(See Rale 5) (Final notification by the 
Commissioner of Land Revenue)
In exercise of the powers conferred by sub-section (4) of Section 3 of the Andhra 
Pradesh Districts (Formation) Act, 1974 (Act 7 of 1974) the Commissioner of Land 
Revenue.
In the interests of better administration and development of the areas 
concerned after having published proposals in that regard as required under subsection (5) of Section 3 of the Andhra Pradesh Districts (Formation) Act, 1974 (Act of 
1974), and having taken into consideration the objections and suggestions 
received thereon from all persons in the areas concerned and likely to be affected 
thereby.
do hereby notify that with effect from the date of publication of this notification 
in the Andhra Pradesh Gazette.
the revenue villages/part of revenue villages specified in the schedule I, 
appended hereto shall be grouped, amalgamated or/and formed into a single new 
revenue village as specified in the said schedule I the revenue village
of............................. in............................ mandalin............................... 
District shall be divided to form new revenue villages as specified in the schedule I 
hereto appended.
OR
the (area) or (boundaries) of the revenue village.................... Mandal
in..................... District shall be (increased/diminished) or (altered) as
specified in the schedule I hereto appended.OR
the name of revenue village in more Mandal District shall be altered as specified 
in the Schedule hereto appended.
And it is further ordered that the supplemental, incidental and consequential 
provision specified in the schedule II hereto appended shall apply in relation to the 
village specified in Schedule I.
SCHEDULE -I SCHEDULE - 
II
Secretary, for and on behalf of the Commissioner of Land 
Revenue, Andhra Pradesh.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA
PRADESH)
B.N. JAYASIMHA, Principal Secretary to Government.

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[No.19] HYDERABAD, SATURDAY, JUNE 15, 2002

  
    
  


 
 
   

  
 

 
 
THE ANDHRA PRADESH WATER, LAND AND TREES RULES, 2002
[G. O. Ms. No. 224, Panchayat Raj and Rural Development (RD. IV), 15
th
June, 2002.]
In exercise of the powers conferred by sub section (1) of section 45 of the Andhra Pradesh
Water, Land and Trees Act, 2002 (Andhra Pradesh Act No. 10 of 2002), the Governor of Andhra
Pradesh hereby makes the following rules to promote water conservation of water sources, land and
matters connected there with or incidental thereto in the State of Andhra Pradesh.
RULES
1. (1) These rules may be called The Andhra Pradesh Water, Land
and Trees Rules, 2002.
(2) They extend to the whole of Andhra Pradesh State.
(3) They shall come in to force from the date of publication.
2. In these rules, the context otherwise requires:-
(1) “Act” means the Andhra Pradesh Water, Land and Trees
Act, 2002;
(2) “Authority” means the Andhra Pradesh State Water, Land
and Trees Authority constituted under the Act;
(3) “Member Secretary” means the member secretary of the
Andhra Pradesh State Water, Land and Trees Authority.
(4) Words and Expressions used in the Act shall apply to these
rules also.
3. (1) (i) The Government may designate any officer as an
Administrator who shall assist the Authority in
discharging its duties.
Short title extent and
commencement
Definitions
Appointment of
Administrator and
the staff in State ,
District and mandal
Authorities.2
(ii) The Authority may take on deputation such other
officers or members of staff subordinate to the
Administrator either on contract basis or from the
surplus manpower cell.
(2) The member Secretary of the District Authority shall assist
the District Authority in its work and the District Authority
ma take on contract basis or from the surplus manpower cell
such other officers or the staff to assist the Member
Secretary.
(3) The Member Secretary of the Mandal Authority shall assist
the Mandal Authority in its work and the Mandal Authority
may take on contract basis or from the surplus manpower
cell suc other officers or the staff to assist the Member
Secretary.
(4) The Authority under the provisions of section 5 the Act, may
designate the officers from the departments such as Ground
Water, Rural Development, Panchayath Raj, Forest or any
other department or agency as deemed necessary to work as
Designated or Technical Officers for the purpose of the Act
by a separate order.
(5) The power of designating the officers at District and mandal
level may be delegated by the State Authority to the District
and Mandal level Authorities respectively.
4. The term of office of the nominated members of the Authority
except those nominated under clause (k) of subsection (2) of
section (3) shall be three (3) years from the date of their
appointment.
5. (1) A nominated member o the Authority may resign from his
office by giving thirty (30) days notice to the Chairman.
(2) The power to accept the resignation of a member shall vest
with the Chairman who on accepting the resignation shall
report to the Authority during it’s next meeting.
(3) Whenever a nominated member of the Authority resigns or
dies or is removed from the office or becomes incapable of
acting. Government may by notification in the official
gazette appoint a person in the said vacancy.
Provided that a person so appointed in the said vacancy
shall hold office only for the residue of the period.
6. The Government may remove any non-official member from his
office if he is of unsound mind, or convicted of a criminal offence
involving moral turpitude, or fails to attend more than three
successive meetings of the Authority without prior approval of the
Chairman.
7. (1) The non-official members of the Authority shall be entitled
to the travelling and daily allowances as admissible to
Grade-I officers of the state for attending the meetings or any
other work assigned by the Authority. They should produce
a certificate that they have not claimed Travelling Allowance
and Dearness Allowance for the same period elsewhere.
(2) The Authority may designate an officer of the Authority as
Term of Office of the
nominated members
of the Authorities
Resignation
Removal from the
Authority
Allowances3
the controlling officer in respect of payment of allowances.
8. (1) (a) The District Collector
(b) One Member of Parliament and
two members of the Legislative
Assembly as nominated by the
Government . Out of two
members of Legislative
Assembly, one shall be
preferably from main opposition
political party.
(c) Three Mandal parishad
Presidents and two Zilla
Parishad Territorial
Constituency members to be
nominated by the Ex-officio
Chairman of the District
Authority.
(d) Joint Director, Agriculture
(e) Superintending Engineer,
Irrigation
(f) Superintending Engineer,
Rural Water Supply
(g) Deputy Director,
Ground Water Department
(h) Deputy Director,
Mines&Geological Department
(i) Deputy Conservator of Forests
(Planning & Extension) or
Territorial Divisional Forest
Officer.
(j) Project Officer / Integrated
Tribal Development Agency /
MADA / PTG
(k) Regional officer, Andhra Pradesh
Pollution Control Board.
(l) Chief Executive Officer,
Zilla Parishad.
(m) An official from Hyderabad
Metropolitan Water and
Sewerage Board, in respect of
Rangareddy and Hyderabad
Districts
(n) One official from Municipal
Administration Department
(o) Other Non Official persons not
exceeding five, who in the
opinion of the Ex-officio
Chairman of District Authority
are interested in the
conservation of natural
Ex-Officio Chairman
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Ex-Officio Members
Non-Official Members
District Authority4
resources of which one shall
belong to Scheduled Caste, one
to the Scheduled Tribe and one
shall be a woman.
(p) Director, Urban Forestry,
HUDA in respect of Hyderabad
and Rangareddy Districts.
(q) Project Director, Drought Prone
Area Programme / District
Water Management Agency.
Ex-Officio Members
Ex-Officio Member –
Secretary.
(2) The term of the office of Non Official members shall be
three years from the date of appointment and they are
entitled to the allowances as admissible to Grade-I officers
of the State.
(3) Resignation or removal of the members of the District
Authority shall be governed in the same manner as
prescribed under rules 5 and 5 of these rules.
(4) The quorum to conduct a meeting of the District Authority
shall be one third of the total number of the members.
9. (1) The Government may by notification constitute the Mandal
Authority as follows:-
(a) Mandal Revenue Officer of the
concerned Mandal.
(b) Mandal Development Officer
(c) Sarpanch of the Mandal
Headquarter Gram Panchayat
(d) Two Mandal Parishad
Territorial Constituency
Members of the concerned
mandal to be nominated by the
Ex-officio Chairman of the
Mandal Authority with the
approval of Ex-officio
Chairman of the District
Authority.
(e) Assistant Executive Engineer,
Irrigation department.
(f) An Officer from Ground Water
department.
(g) Assistant Director,
Agriculture Department.
(h) Assistant Project Director,
Integrated Tribal Development
Agency.
(i) Forest Range Officer of the
nearest Range.
(j) Three non-official members of
whom, one shall be a woman,
who is the opinion of the Esofficio Chairman of Mandal
Ex-Officio Chairman
Mandal Authority5
Authority are interested in
conservation of natural
resources or presidents of the
Water Users Association or
Vana Samrakshana Samithi or
Water Association with the
approval of the Es-officio
Chairman of the District
Authority.
(k) Assistant Executive Engineer,
Rural Water Supply.
Note: In the Scheduled Areas, a Scheduled Tribe Candidate shall
be nominated. In the predominantly Scheduled Castes Mandal,
one of the members shall be from Scheduled Caste.
(2) The term of the office of Non Official members shall be
three years from the date of appointment.
(3) The Mandal Authority shall conduct meetings and perform
such functions as delegated under section 6 and prescribed
under section 3(6) of the Act, and other functions as directed
by the Government. The Mandal Authority may utilise the
services of the Designated Officers and technical officers in
discharging of its functions.
(4) The quorum to conduct meeting of the Mandal authority
shall be one third of the total number of the members.
10. (1) The time, date and place of the meeting of the State, District
and Mandal Authorities shall be fixed by the Member
Secretary of the respective authorities with the approval of
its Chairman.
(2) The District Authority may conduct meetings and perform
such functions as delegated under subsection-6 of section 3
of the Act and other functions as directed by the Government
and will report to the State Authority. The District Authority
may utilise the services of the Designated Officers and
Technical Officers in discharging of its functions.
(3) Seven clear days notice of an ordinary meeting and three
clear days notice of a special meeting along with the agenda
notes if any, shall be given by the Member Secretary to the
members.
(4) Any particular meeting may adjourn from day to day or to
any particular day and no fresh notice shall be required for
an adjourned meeting.
(5) All decisions in a meeting shall be decided by a majority of
votes of the members present. Voting shall be by raising of
hands in favour of the proposal. In case of equality of votes
the presiding officer shall have a casing vote.
(6) The Authority may Co-opt any person as an observer for a
particular meeting or period who shall have no voting rights.
Meetings of the
State, District and
Mandal Authorities6
11. Every owner of the well shall register the well as per the
subsection (2) of section 8 of the Act by an application giving
details as in Form-I appended to these rules and by paying fee as
fixed by the Authority having jurisdiction from time to time. The
Town Planning Department of Municipal Corporation,
Municipalities
12. (1) Any person or institution desiring to dig a new well of any
kind in their premises should submit to the Authority having
jurisdiction over the area, an application in Form 2 appended
to these rules together with a fee as fixed by the authority
from time to time. The Authority shall process the
application with the help of the Designated Officer. The
Designated Officer after examining the application shall
satisfy himself about the compliance of the various
provisions of the Andhra Pradesh Water, Land and Trees
Act, 2002 and give his recommendation to the Authority and
the said Authority shall dispose off the application within
forty five days of receipt of the application. The Designated
Officer while deposing off the application shall comply with
the provision of subsection (3) of section 10 of the Act.
Wherever necessary, it shall take the opinion of the
Technical Officer of that area. Every order for permission
shall be in Form 3 appended to these rules.
Provided that with every such application for a new
well wherever the power driven pump is to be used,
application in Form 2 shall be accompanied with permission
letter from Andhra Pradesh Transmission Corporation in the
Form 10 appended to these rules.
(2) The fee shall be paid through a demand draft drawn in
favour of “The Andhra Pradesh Water, Land and Trees
Authority Fund” payable at the head quarters of the
respective Authority.
13. The permission for grant of sinking of well under the Andhra
Pradesh Water Land and Trees Act, 2002 shall be subject to the
following conditions namely.
(1) That the sinking of the well should not violate any provisions
of the Act.
(2) That the Authority reserves its right to take such measures
necessary for preservation and control of water including an
order for closure of the well; and
(3) That the persons sinking the well shall furnish necessary
information as and when required by the Authority in such
form as may be prescribed and bound by the orders of the
Authority with regard to the drawing of water including
imposition of condition of hours of drawing of water.
Registration of Wells
Permission for new
wells
Conditions for grant of
permission7
14. In respect of areas declared as over exploited by the Authority, as
per sub-section (1) of section 11 of the Act, no person shall sink a
well without the permission of the Authority. The application for
such permission shall be in the Form 2 and the order of permission
shall be in the Form 3 appended to these rules and its disposal
shall be governed as per sub-section (5) of section 11 of the Act.
15. (1) The Authority may by a general or special order shall
authorize the Designate Officer to identify such wells as
required to ensure supply of drinking water to local
population and shall take over such wells.
(2) On identification of the wells, the Designated Officer shall
serve or cause to serve an order of requisition on the owner
of the well specifying the period of such requisition. The
Designated Officer for sufficient reasons, may extend such
period of requisition.
(3) On requisition, the owner of the well shall not draw water for
any other purpose other than drinking for his own use.
(4) If the well so requisitioned is the only source of irrigation
and if the owner is solely dependent on agriculture for his
livelihood, the owner shall be compensated for the loss of
livelihood. The quantum of compensation shall be decided
by the District Collector in consultation with the agriculture
department based on the crops raised during the same period
in the previous three years by the owner utilising the water
from the well.
16. The construction of the water harvesting structures in all existing
and new residential, commercial, public and open areas shall be
governed by the guidelines and schemes adopted by the respective
urban and local bodies. They shall also be responsible for
monitoring execution of the construction in accordance with the
design and the scheme. The provisions of section 17 of the Act
shall be followed by the Urban and Local bodies.
17. Every rig owner or an operator operating or desiring to operate in
the sate of Andhra Pradesh shall register the rig with the Authority
by paying a fee as fixed by the authority from time to time which
shall be renewable for every two years. The application shall be
made in Form 12 and the permission shall be given by the
Authority in Form 13. The rig owners are required to display the
Form 13 at all times upon the rig. Failure to register the rig shall
be an offence and shall be dealt in accordance with rule 25 of
these rules.
18. The Authority shall restrict, regulate and prohibit storage and
disposal of effluents by any person or industry, local body or aqua
culture farm into any stream or well or sewer or on land to prevent
and control contamination of ground water. The Authority may
pass orders suo-motto or based on representations received from
public and after providing an opportunity to be heard to the
affected parties and recording reasons in writing.
Regulation of wells in
over exploited areas
Taking over of well to
ensure drinking water
Construction of Rain
Water Harvesting
Structures
Registration of Rigs
Prohibition of water
contamination8
19. The Authority may impose restrictions and prohibit any industry
and carrying out of any process and operations in any are to
protect water and soil quality in the area. The Authority shall
provide opportunity to be heard to the affected parties before
passing any order and shall record reasons in writing.
Explanation :- Power to issue orders under this rule includes
power to order for
i. Shifting and closure of industry; and
ii. Prohibition or regulation of any process or operation
20. The Authority may levy a cess on consumption of water and
discharge of effluent by any industry, which is not covered under
Schedule I of the Water Cess Act, 1977 and the amount of cess
shall be as fixed by the Authority from time to time.
21. (1) The authority or any designated officer or agency may direct
the occupier of any land that land use shall be modified if the
quality of the water coming from the lad is not of acceptable
quality compared to the standards prescribed by the Andhra
Pradesh Pollution Control Board from time to time.
(2) No brick manufacturing shall be taken up in areas where the
soil is prone to erosion and depletion.
(3) Wherever coal base thermal power plants are in operation,
all constructions within a radius of 10 Kilo meters shall be
taken up with bricks made only with fly ash.
22. Industries shall not use fresh water in excess of maximum unit
quantity specified by the Andhra Pradesh Pollution Control Board
in consent orders issued under the Act, including for production –
related purposes like dilution of effluents etc., The Andhra
Pradesh Pollution Control Board may impose penalty upto the
maximum permissible under the Act, in each case of proven
violation of the consent condition.
23. In areas where sand mining is affecting groundwater regime, such
of the areas shall be notified and transportation of sand shall be
prohibited and mining and transportation of sand shall be banned
in categories-I, II and III groundwater micro basins/mandals and
for other areas the following conditions shall apply for
exploitation of sand.
(1) (a) Sand mining shall not be permitted in I, II, III order
streams except for local use in the Villages or towns
bordering the streams. Transportation of sand from
these notified I / II / III order streams through
mechanical means out of the local jurisdiction shall be
banned.
(b) In IV orders stream, sand mining shall be restricted to
specified areas.
(c) In V order and above rivers, Viz. Godavari, Krishna,
Penna etc. sand mining
(2) The sand leascholders shall not carryout quarrying within
500m. of any existing structure such as bridges, dams, weits
or any other cross drainage structure.
(3) Vehicles carrying sand shall not ply over the flood banks
Land use and water
quality
Water Cess
Modification of land use
Ceiling on water use
Sand mining9
except at crossing points or bridges or on a metal road.
(4) Permission to quarry sand shall not be granted within 500
meters of any groundwater extraction structure(s) either for
irrigation or drinking water purposes.
(5) The streams / rivers where the thickness of sand is quite
good (more than 8.00 meters) the depth of removal may be
extended to 2.00 meters but in no case beyond two meters.
(6) Sand quarrying shall not be permitted within 15 meters or
1/5 of the width of the stream bed from the bank whichever
is more.
(7) Sand mining shall not be permitted in streams where the
thickness of sand deposition is less than 2.00 meters.
(8) The depth of removal of sand shall be restricted to one meter
particularly in minor streams where the thickness is more
than 3.00 meters and less than 8.00 meters.
(9) The sand quarrying shall be restricted to depths above the
water table recorded during monsoon and in no case effect /
disturb the water table.
(10) The quantity of sand deposited annually in every stream or
river shall be monitored by establishing observation stations
along the stream course.
(11) The Ground Water Department shall take up joint inspection
along with officials of Mines and Geology Department or
other concerned departments whenever cases are referred to
study the impact of sand mining in an area and shall give its
recommendations.
24. (1) In every Municipal Corporation or Municipality or other
local area, the number of trees to be planted and their
subsequent maintenance shall be on the following scale:
(i) Residential areas: Every house hold having above 100
square meters area shall plant at least small or medium
variety in their premises as follows.
Below 100 Square meters – 3 trees
101 to 200 Square meters – 5 trees
201 to 300 Square meters - 10 trees
301 Square meters and above – 10 trees plus 5 trees for
every increase of 100 Square meters.
(ii) Commercial or institutional areas: Commercial
establishments shall plant trees as follows:-
Plot Area
(1)
No. of tress
(2)
Below 200 Square meters 2
201 to 500 Square meters 4
501 to 1000 Square meters 6
Above 1001 Square meters 6 trees plus 2 trees for every
increase of 100 square
meters
Tree planting10
(iii)Industrial areas: In industrial areas tress shall be planted
as per the norms of the Andhra Pradesh Pollution
Control Board.
(2) The local authority having jurisdiction shall grant building
permission subject to the condition that the owner shall plant
prescribed number of trees.
(3) The owner of the premises or house shall maintain the trees
and shall not fell the tree without the prior permission of the
Designated Officer.
(4) If any owner desires to fell a tree, he shall apply in writing to
the Designated Officer for permission in Form 11(a) with a
fee per tree as indicated below in that behalf. The
application shall be accompanied by a site plan indicating the
position of the tree required to be felled and the reasons
therefor.
(i) For urban residential and Institutional areas - Rs. 50/-
(ii) For urban commercial areas - Rs. 100/-
(iii)For rural areas - Rs. 25/-
(5) On receipt of such application the Designated Officer or an
officer authorized by him, may, after inspecting the trees and
holding such enquiry, as he deems necessary either grant or
refuse the permission applied for in form 11(b).
Provided that permission shall not be refused, if the
tree:
(i) is dead, diseased or wind fallen or
(ii) has silviculturally matured; or
(iii)constitutes a danger to life or property; or
(iv)constitutes obstruction to traffic, or
(v) is substantially damaged or destroyed by fire,
lightning rain or other natural causes.
Provided further that, if the tree permitted to be felled is
not exempted from purview of Forest Produce Transit rules,
the Designated Officer shall inform the concerned Divisional
Forest Officer for grant of transit permit and the owner shall
not transport felled material without a valid permit.
(6) The Designate Officer shall dispose the application within
fifteen days from the date of receipt of application by him.
(7) The permission to fell a tree may be granted subject to the
condition that the owner of the premises shall plant another
two trees of the same or suitable species on the same site or
other suitable place, within thirty days from the date the tree
is felled.
(8) (a) If, in the opinion of the Designated Officer, the number
of trees in any premises or open area is not adequate
according to the standards prescribed in sub-rules 9I)
and (ii) above, he may after giving reasonable
opportunity of being heard to the owner or occupier of
the land, by order, require him to plant such trees or11
additional tress and at such places in the land as may be
specified.
(b) When an order is so made, the owner or occupier of the
land shall comply with order within ninety days from the
date of its receipt.
(9) (a) Where any tree has fallen or destroyed by fire,
lightening or rain or other natural causes, the Designated
Officer may suo moto or on information given to him,
after holding such enquiry as he deems fit and giving a
reasonable opportunity to the owner or occupier of the
land where the tree existed, by order, require such owner
or occupier to plant a tree in place of the tree so felled or
destroyed at the same or other suitable place as may be
specified in the order.
(b) When an order is so made, the owner or occupier of the
land shall comply with the order within ninety days from
the date of its receipt.
(10) When the owner or occupier of any land fails to comply with
any order made by the Designated Officer, the Designated
Officer shall take necessary action for planting the trees and
recover the expenditure incurred thereon as arrears of
property tax.
(11) 30% of the available open area in the premises of institutions
shall be taken up for tree plantation with a density of not less
than 6 trees per every 100 Sqaure meters in open area.
25. (1) Any violation of the provisions of the Act and these rules
shall be booked in the offence report given in Form 4
appended to these rules. A copy of the offence report shall
also be submitted to the District Authority immediately. In
case the offender is to be prosecuted, a copy of the offence
report shall also be submitted to the nearest Magistrate
having jurisdiction.
(2) Where an offence is committed, the Designated Officer may
seize any instrument or machinery or any other device,
vehicles or other conveyance or any other movable property
used in or involved in committing such offence. A list of
seizures shall be furnished to the custodian of the property
seized in Form 5 appended to these rules.
(3) Where the seizures have to be given to the safe custody of
any person it shall be given to the custody of that in the
Form 6 appended to these rules with a direction to produce
the property before the Designated Officer or the Court as
and when required.
26. (1) The Designated Officer may compound the offences in Form
7 appended to these rules and furnish a copy of the
compounding order to the offender and submit another copy
to the District Authority. The quantum or compounding fee
shall be as follows.
(i) For contravention of any of the provisions or any order
or obstructing any person in discharging of his duties
Dealing with the cases of
offence
Compounding of
offences12
under the Act and these rules, the compounding fee shall
not be less than one thousand rupees but which may
extend to five thousand rupees.
(ii) For felling a tree without prior permission, the
compounding fee shall not be less than two times of
value of the tree felled but which may extend to five
times of the value of the tree felled.
(iii)In case of a second or subsequent offence by the same
person or institution, the offender shall be liable to pay
twice the amount of compounding fee prescribed above.
(2) When the compounding fee is levied and paid by the
offender, a receipt in Form 8 appended to these rules shall be
issued to the person paying the compounding fee.
27. (1) Any person aggrieved by any order made by the Designated
Officer may appeal to the District Authority within a period
of thirty days from the date of receipt of the order by him.
(2) Any person aggrieved by any order made by the District
Authority may appeal to the State Authority within thirty
days from the date of receipt of the order by him.
(3) On receipt of the Appeal, the District Authority or the State
Authority shall after giving a reasonable opportunity of
being heard, may pass such order as it may deems fit.
(4) The decision of the State Authority shall be final and
binding.
28. An application for review by the Government shall be made to the
concerned Secretary as the case may be, of the concerned
department who shall dispose off the application with in a period
of thirty (30) days after giving a reasonable opportunity of being
heard to the aggrieved party.
29. (1) Constitution of the Fund: All monies received by the Mandal
District or State Authority shall be credited to the respective
Authority. The remittances to the Mandal, District or State
Authority shall be made by way of ash or demand draft in a
Government account to be operated jointly by Member
Secretary and the Chairman or the Authority.
(2) Control of the Fund: The Member Secretary of the District
or State Authority shall operate the Fund after obtaining
approval of the Chairman.
(3) Accounts and Audit:
(a) The District and State Authority shall maintain monthly
accounts of receipts and expenditure
(b) The Mandal and District Authority shall furnish an
abstract of monthly receipts and expenditure to the State
Authority in Form 9.
(c) The State Authority shall furnish to the Government a
consolidated statement of receipts and expenditure once
for every year in Form 9.
(4) Budget estimates:
(a) The District Authority shall on or before the 30
th
day of
September every year prepare annual budget estimate in
Appeals
Review
Andhra Pradesh Water,
Land and Trees
Authority Fund.13
respect of the ensuing financial year of the estimated
income and expenditure and submit to the State
Authority, in the format as prescribed in budget manual.
(b) The State Authority shall on or before 31
st
day of
October every year prepare annual budget estimate in
respect of the ensuing financial year of the estimated
income and expenditure and submit to the Government
for incorporating in the State budget in the format as
prescribed in budget manual.
30. The Annual Report of the Authority shall give true and full
account of the activities in that year and shall be prepared in the
format prescribed by the Government and submitted by the due
date.14
FORM – 1
(see rule – 11)
Register of wells
Sl.No.
Name of the
Well owner
Address
Location
House / Plot
numbers.
S.No.
Type of well:
Open/Bore
Well / Hand
Pump / Motor
Diameter,
Depth
(1) (2) (3) (4) (5)
Use of Water
Domestic/Irri
gation/Indust
rial /Other
Depth of the
Well
Water output
in liters /
hours
Whether
pumping is
done using
motor. If so,
details: 1. HP
of the pump.
2. Type of
motor use:
submersible /
jet /
compressor /
centrifugal /
turbine.
If used for
irrigation state
acreage
irrigated:
(6) (7) (8) (9) (10)15
FORM-2
(see rule 12)
Application for digging a new well
1. Name of Applicant:
2. Address
House No:
Street:
Village / Town:
Mandal:
District:
3. Location of proposed well : House / Plot number / S.No. / Public
place
4. Type well to be dug: Open / Bore Well / Hand Pump
5. Depth / diameter of the well proposed to be dug:
6. Purpose of digging well : for Irrigation / Individual use / Domestic
use / flats / Commercial / colony / industrial / others(specify)
7. Mode of drawing water: By hand / Hand pump / Diesel Engine / Electric
Motor
8. Users of the well: Public / Private
9. Enclose feasibility certificate issued by the Andhra Pradesh Transco
10.Details of payment of Application fee of Rs. – (a) Bank (b) Demand draft
No. & Date:
11.Distance from existing wells(site plant to be enclosed)
I here by declare that the above particulars are true to the best of
my knowledge and belief.
Date: Signature
Place:
(for office use only)
Assessment of Technical Officer:
1. Whether the zone is in over exploited area Yes/No.
2. Average depth of ground water table
3. Distance from nearest well
4. Whether new well cab be dug for the purpose applied for: Yes/No
(enclosed Feasibility Certificate from Ground Water Department on GEC 97
norms for the basin area containing the site)
Signature of Technical Officer
Order of the Designated Officer:
Approved / Not approved
Reasons for not approval
Signature of Designated Officer
Water, Land and Tress Authority
(With Seal)16
FORM-3
(see rule 12 and rule 14)
Permission for digging a well
Sri…………………………….of …………………(Address) is
permitted to dig a new well at ……….(location) to a depth of
………meters for drawing water for Irrigation / Industrial / Domestic
use, subject to the following conditions:-
(1) The well should not be used for drawing water for any other
purpose other than applied for.
(2) The withdrawal of water should be regulated, and no wastage of
water should be done.
(3) The utilized water should be recycled as prescribed for
recharging the ground water.
(4) Structures should be constructed for harvesting rainwater in the
vicinity of the well. (mandatory in case the proposed well falls in
area declared as Over Exploited Area).
(5) The utilization of water will be subject to the regulation from time
to time based on the extraction water from the well.
Place:
Date:
Designated Officer,
Water, Land and Tree Authority
(with seal)17
FORM – 4
(see sub rule(1) of rule of 25)
Offence Report
1. Name, parentage and address of the accused person :
2. Nature of offence :
3. Place where offence occurred :
4. Date and time of detection of offence :
5. Name and address of the Complaint :
6. Description of vehicles, tools etc. use in committing the :
offence
7. Name and address of witnesses :
8. Punishable under Section ____ of Andhra Pradsh Water :
, Land and Trees Act.
Date:
Place:
Signature of Designated Officer
Note: The original to be sent to the District Authority immediately and
the duplicate copy to be given to offender and the triplicate to be
retained in the book.
FORM-5
(see rule(2) of rule 25)
List of Seizures
The following properties involved in the commission of offence
are seized me today i.e…………………in connection with an offence
under section _____under the Andhra Pradesh Water, Land and Trees
Act, 2002 from Sri…………………s/o……..Aged………R/o………….
1.
2.
3.
4.
Date: Name:
Place: Signature of Designated
Officer:
Note: The original shall be retained in the book and the duplicate shall
be given to the custodian of the property seized.18
FORM – 6
(see sub rule(3) of rule 25)
Certificate of Safe Custody
The following properties involved in offence case
no………dated………. Are given I my custody by ………. (name &
designation) on ………….for safe custody.
I undertake to safeguard from damage and loss and produce the
same on demand by the Designated Officer or the Court.
Details of the properties taken over.
1.
2.
3.
4. etc.
Signature of the Signature of Custodian
Designating Officer Name:
Date: Father’s name:
Address19
FORM – 7
(see rule 26)
(compounding Order)
Sri………………S/o………………….Aged………..R/o ……………
has committed an offence against the provisions of the Andhra Pradesh
Water, Land and Trees, 2002 and rules made thereunder. An offence
case is booked vide case No. ……………dated……………..under
section …….. of the Andhra Pradesh Water, Land and Trees Act, 2002.
In view of the willingness expressed by the accused, I hereby
order that a sum of Rs………./- be paid towards compensation.
On payment of the compensation amount in full, the seizures
detailed hereunder shall be released.
Details of seizures
1.
2.
3.
4. etc.
If the compensation amount is not paid in full within thirty days
from the date of receipt of this Order, action to recover the same will be
taken as if it were arrears of land revenue.
Appeal against these Orders, lies to the District Authority
within thirty days of receipt of these orders.
Date: Designated Officer
Place: ( Name and Designation )
To
Sri………………….
H.No……………….
Street………………
Village / Town…….
District……………..
Pin Code…………..
Copy submitted to District Authority for information.20
Form – 8
(see rule(2) rule 26)
Receipt for compounding fee
Received Rs. ………./- (in words……………..) from Sri……………S/o
………………………. R/o ……………….towards compounding fee for
composition of offence in case No. ………….dated………….
The compounding fee is received in full / part.
The balance compounding fee shall be paid in thirty days failing which
action shall be initiated to recover the same as arrears of land revenue.
Date: Designate
Authority
Place: (Name and
Designation)
Form-9
(see rule 29)
Abstract of accounts
District:…………………….. for the month / year of
…………
Sl. Name of receipt Amount received Nature of
No. expenditure
(1) (2) (3) (4)
1. Compounding fee
2. Registration of new wells
3. Sand mines fee
4. Grant by Government
Amount of Balance
expenditure
(5) (6)21
FORM – 10
(see rule – 12)
Application for permission from the Andhra Pradesh Transco
To
The A.P. Transmission Corporation.
Sir,
I intend to sink a well with a power driven pump in my land with
the following description and I request you to kindly permit me.
1. Name of the owner
2. Details of the land
3. Technical details of well
4. Specifications of Pump
Place:
Date: Signature of Owner
PERMITTED / NOT PERMITTED
AP TRANSMISSION CORPORATION LTD.22
FORM – 11(a)
(see sub rule(4) of rule 24)
(Application should be accompanied with a payment of Rs. 500/-)
I, Sri……………….S/o ………… Aged………… R/o …………….
(Address) request you to please permit me to fell the following tree /
trees in my premises.
1. Category of Premises:
a) Residential
b) Institutional
c) Commercial
d) Agriculture
e) Industrial
f) Others – specify
2. Area of the premises:
3. Number of trees existing in the premises:
4. No. of trees proposed to be felled:
5. Species of the trees proposed to be felled:
6. Age of the tree proposed to be felled:
7. Reason for proposing to fell the tree / trees:
I undertake that I shall replant immediately a tree / trees in
place of the trees felled.
Place: Designated Officer,
Water, Land and Tree Authority
(with seal)23
Form 11(b)
(see rule(5) of rule 240
Permission for felling tree / trees
Sri…………S/o……………..Aged……….. R/o ……………… is permitted
to cut tree / trees in the premises ………. Subject to the following
conditions namely:-
1. Premises of felling tree / trees is as mentioned above only.
2. Number of tree / trees permitted to be felled is ……. Only (
Specify species and Number )
3. ………No. of plants shall be planted within 30 days of the
felling.
4. Felling shall not be carried out before inspection, banding with
red paint by the concerned officials.
5. In case of failure to take up plantation, plants shall be raised
at the cost of the applicant.
Place: Designated Officer,
Date: Water, Land and Tree Authority,
(with seal)24
FORM –12
(see rule – 17)
Application for Registration of Drilling Rigs
1. Name of the applicant :
2. Address:
House No :
Street :
Village / Town :
Mandal :
District :
3. Registration No. of the Vehicle :
4. Description of the drilling rig :
5. Capacity of Drilling : Max Diameter
6. Area of operation :
7. Registration fee of Rs. ….enclosed :
Draft No. Date:
Bank
Signature
(For office use only)
Registered for the years:
Registration No.: Designated Officer,
(with seal)25
FORM – 13
(see rule 17)
Registration of Rigs
The vehicle bearing number……………belonging to
Sri…………… of ………………….(Address) is registered with the Water,
Land and Trees Authority of Andhra Pradesh as a rig for operation with
in the territorial area of Andhra Pradesh.
This registration is valid up to …………………….
This registration does not convey any endorsement of the vehicle
for its performance and does not amount to recommendation for
employing the rig by only conveys that the rig is permitted to operate
with in the territorial jurisdiction of Andhra Pradesh state subject to all
other conditions as per the law and rules in force.
Designated Officer,
Place: Water, Land and Tree Authority,
Date: (with seal)
S. Ray,
Spl. Chief Secretary to Government.

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WATER TAX RULES 1990 
[G.O.Ms.No. 454, Revenue (D.O.A. & R.) 23
rd
 May, 1990] 
 In exercise of the powers conferred by sub-section (1) of Section 13 of the 
Andhra Pradesh Water Tax Act, 1988 (Act No.11 of 1988), the Governor of Andhra 
Pradesh hereby makes the following rules, namely; 
RULES 
 1. Short title, extent and commencement :- (a) These Rules may be called 
the Andhra Pradesh Water Tax Rules, 1990. 
 (b) They shall extent to the whole of the State of Andhra Pradesh 
 (c) They shall be deemed to have come into force on the 1
st
 July, 1986. 
2. Definitions : - In these rules, unless the context otherwise requires: 
(a) ‘Act’ means the Andhra Pradesh Water Tax Act, 1988 (Act 11 of 1988); 
(b) ‘Form’ means Form appended to these Rules; 
(c) ‘Section’ means a Section of the Act. 
3. (i) The notification referred to in Section 4 of the Act which has to be 
 published by the District Collector shall be in Form 1. 
(ii) The notification referred to in Sec. 4 of the Act which has to be published 
by the commissioner of Land Revenue shall be in Form 2. 
(iii) The notifications referred to in sub-rules (i) and (ii), shall be published on 
or before 1
st
 July, of every five years or as and when considered 
necessary by the Commissioner of Land Revenue /Dist. Collector as the 
case may be in the Andhra Pradesh Gazette District Gazette of the 
District in which the village is situated and also in the following manner, 
namely; 
(a) by affixture in the village Chavadi or if there is no village; 
Chavadi in any other conspicuous place of the village; 
(b) by affixture on the Notice Board of the office of the Mandal 
Revenue Officer; 
(c) by affixture on the Notice Board of the office of the Revenue 
Divisional Officer; 
(d) by affixture on the Notice Board of the office of the District 
Collector; 
(iv) Whenever a new source has commenced its supply of water or any 
further ayacut has been included under the sources which falls under 
Category-I and II, notifications shall be published in the District Gazette 
of the District / Andhra Pradesh Gazette in continuation of the earlier 
notification/notifications. 
4. (i) The list referred to in sub-section (2) of Section 5, shall be in Form 3 
and it shall be published before 
1 
[ 1
st
 July of every year] or when any 
changes that might have occurred, need to be notified as and when any 
changes that might have occurred, in the following manner, namely:- (a) By affixture in the Village Chavadi or if there is no Village Chavadi at a 
conspicuous place in the Village. 
(b) By affixture in the Notice Board of Gram Panchayat Office; 
(c) By affixture on the Notice Board of the Office of the Mandal Revenue 
Officer having jurisdiction over the Village. 
(d) [the factum of preparation and display of lists shall be notified in the 
respective villages by beat of tom – tom and intimation to the effect that 
it was so published shall be sent by the Mandal Revenue Officer to the 
Revenue Divisional Officer and the District Collector concerned by 
Registered post Acknowledgement Due: 
(e) By publishing D.C.B. particulars of water tax and the details of amounts 
due from individual ryots (baki Jabitha) including the arrears shall be 
furnished to the Water Users Associations concerned by the Mandal 
Revenue Officers.) 
(ii) The application filed under sub-section (4) of Section 5 by the person 
interested in or objecting to the Water Tax specified in the list shall not be 
liable to payment of fee under the Andhra Pradesh Court Fees and Suits 
Valuation Act, 1956. 
(iii) On receipt of application under sub-rule (ii), the Mandal Revenue Officer shall 
give a notice to the applicant and shall hold summary enquiry and dispose of the 
application on the same day of enquiry and serve a copy of his order to the 
applicant or his agent. 
5. (i) Every appeal to the Revenue Divisional Officer under sub-sections (1) and 
(2) of Section 6 shall be in writing and set forth the grounds thereof and 
shall be accompanied by a copy of the order appealed against. 
 (ii) The appeal petition filed under sub-sections (1) and (2) of Sec. 6 of the 
Act shall not be liable to payment of fee under the Andhra Pradesh Court 
Fees and Suits Valuation Act, 1956. 
 (iii) Where the Revenue Divisional Officers considers, while hearing an 
appeal, that any further enquiry is necessary, he may make the enquiry 
on such date and in such manner as may be specified by him. 
6. The Service of communication of any decision or order passed under the Act 
or under these rules shall be effected by delivering it or tendering it to the person 
concerned or in his absence to his agent or to any adult member of his family, or 
where it is not practicable to so deliver or tender by sending it to him to the last 
known place of residence of that person under recorded delivery. 
 Provided that where an order is sent as aforesaid, it shall be deemed to have 
been served on such a person on the date on which the order so sent in the usual 
course of post be received by the addressees. 
 Explanation :- In making an enquiry under these rules, the Mandal Revenue 
Officer and Revenue Divisional Officer shall have the powers vested in them in 
holding an enquiry under Andhra Pradesh Revenue Summonses Act, 1969. 
……………………………………………………………………………………………… 
1 
 [Subs by G.O.Ms.No 175, Revenue (Land Revenue) dt. 20
th
 March, 1998] 7. Mode of payment of Water Tax :- (i) The Water Tax levied under subsection (1) of Section 5 of the Water Tax revised by the Mandal Revenue Officer on 
an objection petition filed under sub-section (4) of Section 5 of the Act by a person 
interested or the Water Tax revised by the Revenue Divisional Officer on an appeal 
filed under Section 6 by the person interested against the orders of the Mandal 
Revenue Office shall, notwithstanding anything contained in the Andhra Pradesh 
Revenue Office shall, notwithstanding anything contained in the Andhra Pradesh 
Revenue Recovery Act, 1864 (Act II of 1864), be collected from the owner as defined 
in clause (8) of Section 2 by the Village Assistant, for the Fasli year for which it is 
due, in the same Fasli year under the general supervision of Mandal Revenue Officer 
and other officers of Revenue Department. 
 (ii) The amount of Water Tax payable under the Act, by the owner shall be 
the first charge upon his interest in the land. 
 (iii) Any tax remaining uncollected after 30
th
 June of every year shall be 
regarded as an arrear and public revenue due under Sec. 8 of the Act and the 
provisions of the Andhra Pradesh Revenue Recovery Act, 1864 shall apply for 
recovery of such arrears. 
FORM – 1 
[( See Rule 3(i)] 
(List of Government sources of Irrigation and the lands under the 
commandable ayacut therein) 
Under Section 4 of the Andhra Pradesh Water Tax Act, 1988, the Collector 
……………………….. District hereby specifies the following Government sources of 
irrigation and the lands under the commandable ayacut therein for the purpose of 
levying the water tax under Section 3 of the said Act. 
Name of the District ……………………………. 
Land under the Commandable ayacut of the irrigation
sources in column (2) 
Sl.No 
Name of 
the 
source of 
irrigation 
Mandal Village S.No. 
Extent in 
acres 
Remarks 
(1) (2) (3) (4) (5) (6) (7) 

Place: Collector : 
Date: District : FORM – 2 
[( See Rule 3(ii)] 
(List of Government sources of Irrigation and the lands under the 
commandable ayacut therein lying in the district of ………………) 
Under Section 4 of the Andhra Pradesh Water Tax Act, 1988, the 
Commissioner of Land Revenue hereby specifies the Government source of irrigation 
and the land under the commandable ayacut therein for the purpose of levying the 
water tax under Section 3 of the said Act. 
Land under the Commandable ayacut of the irrigation
sources in column (3), with 
Sl.No 
Name 
of the 
District
Name of 
the 
source 
of 
irrigation 
location. 
Mandal Village S.No. 
Extent 
in acres 
Remarks 
(1) (2) (3) (4) (5) (6) (7) (8) 

Place Commissioner of Land Revenue, 
Place : Hyderabad 
FORM – 3 
[( See Rule 4(i)] 
District ……………… Mandal ……………………. Village …………………………
Category 
I or II 
Name of 
the 
source 
Patta; 
Khata, 
occupant 
No. 
Name of 
the 
Pattadar / 
Occupant. 
Survey 
No. 
Extent 
Acres 
Water Tax 
levied. 
(1) (2) (3) (4) (5) (6) (7)  Mandal Revenue Officer

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ABSTRACT 
M.A. & U.D. (M1) Department - The Andhra Pradesh Regulation and 
Penalization of Unauthorizedly constructed buildings and buildings 
constructed in deviation of the Sanctioned Plan Rules 2007- Notification - 
orders – Issued. 
MUNICIPAL ADMINISTRATION & URBAN DEVELOPMENT (M1) DEPARTMENT 
G.O.Ms.No.901 Dated:31.12.2007 
 Read the 
following: 
Ordinance No. 15 of 2007 
* * * 
ORDER: 
 In the Ordinance read above, the Government have amended the 
H.M.C. Act 1955, A.P. Municipalities Act, 1965, A.P. Municipal Corporation 
Act, and A.P. Urban areas (Development) Act 1975, duly authorizing the 
Municipal Commissioners / Vice chairmen of all Urban Development 
Authority areas (in case of gram panchayats falling under Urban 
Development Authorities) to penalize the unauthorized 
constructions/deviations as a one time measure. Consequently Government 
hereby issue the Andhra Pradesh Regulation and Penalization of 
Unauthorizedly constructed buildings and buildings constructed in deviation 
of the Sanctioned Plan Rules 2007. 

2. Accordingly the following Notification shall be published in the 
Extraordinary Gazette of Andhra Pradesh Dated: 31.12.2007 

NOTIFICATION
In exercise of the powers conferred by Section 455AA of the 
Hyderabad Municipal Corporations Act, 1955, Section 218(A) of the AP 
Municipalities Act, 1965, Section 46 (A) of the AP Urban Areas (Development) 
Act, 1975, the Government hereby makes the following Rules, viz., 
1. Short Title, Application and Commencement: 
(1) These Rules may be called “The Andhra Pradesh Regulation and 
Penalization of Unauthorizedly constructed buildings and building 
constructed in deviation of the Sanctioned Plan Rules, 2007” 
 (2) They shall be applicable to existing buildings in the jurisdiction of 
all Municipal Corporations, Urban development Authorities and 2
Municipalities in the State of Andhra Pradesh constructed after 1-1-
1985 and before 
15-12-2007. 
(3) They shall come into force from the date of publication of the 
Notification in the Andhra Pradesh Gazette. 
2. Definitions: 
(1) “Authorized technical personnel” means professionals authorized 
by the Competent Authority to take up scrutiny of the 
Application made for regulation and Penalization under these 
Rules. 
(2) “Competent Authority” means the Municipal Commissioner in case 
of areas falling in the Municipal Corporation and Municipal 
limits; the Vice Chairman of the Urban Development Authority in 
case of area falling outside Municipal Corporation or 
Municipality in the Urban Development Authority area. 
(3) “Total Built up area” means the entire built up area covered in the 
building including common areas and balconies on all floors. 
(4) “Unauthorized construction” means any building that has been 
constructed in violation of the sanctioned building plan or 
without obtaining a building permission from the sanctioning 
authority. 
3. Compulsory Application for Penalization: 
An Application for regulation and penalization of existing unauthorizedly 
constructed buildings shall be compulsorily made by the 
owner/GPA/Registered Association to the Competent Authority or officer 
authorized by him in the prescribed Proforma along with Declaration, Self 
Assessment, copy of sanctioned building plan, if any, a clear latest 
photograph of the building, copy of document of ownership title, Indemnity 
Bond and two sets of drawings showing the sanctioned area and violated area 
of the building/Complex and in case of totally unauthorized constructions 
the total built up area along with the site plan. It shall be filed within sixty 
days from the date of Notification of these Rules along with full penal amount 
as given in Rule 5. If any owner/individual does not apply within the 
stipulated time, he shall be liable for enforcement action under the law and 
his building shall not be taken up for regulation and penalization under these 
Rules. 
4. Prior clearance from other Authorities/Departments in certain cases: 3
(1) In the following cases, prior clearance shall be ensured by the Competent 
Authority before considering the application under these Rules: 
(a) In respect of cases of residential buildings 18 m and above in height, 
Commercial buildings 15mts. and above in height, and buildings of 
public congregation like schools, Cinema theatres, function halls and 
other assembly buildings on plot area of 500 sq. mts. and above or of 
height above 6mts as stipulated in Section 13 of the Andhra Pradesh 
Fire Service Act, 1999 from Fire Service Department. 
(b) From Airport Authority of India wherever applicable. 
(c) In case of buildings of height above 15 mt, necessary certificate from 
licensed structural engineer with regard to structural safety 
compliance of such buildings needs to be submitted. 
(2) Applicants shall submit such application along with the above details 
within the stipulated time. However, an additional time period of three 
months will be allowed for filing the Clearances as required under Rule 
4 (1) (a) and Rule 4(1) (b). 
5. Payment of Penal Charges: 
(1) The owner/applicant shall pay the Penal Charge as given in Annexure-I 
and II along with the Application for Penalization and other details. The 
Penal Charges are levied for the total violated built up area on all floors. 
The Penal Charges include Building permit fee, Development Charges, 
Betterment charges, Impact Fees, etc. No other fees and charges shall be 
levied and collected. 
(2) The above fees and charges shall be remitted by way of Demand Draft 
drawn in favour of the Competent Authority. 
(3) The Penal amount paid are not refundable. However, in cases of rejection, 
the Competent Authority may refund the amount after retaining 10% of 
the Penal amount towards scrutiny and processing charges. In case of 
bonafide error in calculation, the excess amount paid may be refunded. 
6. Scrutiny, Rejection and Approval by the Competent Authority: 
After receipt of the Application for Penalization in the prescribed 
Format along with required documents and plans, the Competent Authority 
shall scrutinize the applications and after carrying out necessary site 
inspections, communicate it’s approval or rejection to the applicant as early 
as possible but not beyond six months from the last date of receipt of 
Applications. The Competent Authority may engage the services of licensed 4
technical personnel for scrutiny of the applications and for field inspections. 
Mere receipt of application or any delay in communication of final orders in 
the matter will not imply the approval of the application. 
7. Violation after submission of Application: 
During verification, if it is found that the applicant has undertaken 
further additions or extensions to the existing building, then such application 
shall be summarily rejected duly forfeiting the entire penal amount and 
necessary action shall be taken against the unauthorized building including 
demolition as per the law. 
8. Exemption: 
Huts, semi-permanent houses (other than RCC structure) of single 
storey in sites up to 100 sq yards are not covered under these Rules. 
9. Penalization not to apply to certain sites: 
Penalization of unauthorized constructions shall not be considered in the 
following cases and in cases where public interest and public safety are likely 
to be adversely affected, viz. 
(a) Encroachment on Government land or property belonging to Public 
undertakings, Andhra Pradesh Housing Board, Andhra Pradesh 
Industrial Infrastructure Corporation, Urban Development Authority, 
Local body, Endowments, Wakf Board, etc.; 
(b) Land for which the applicant has no title; 
(c) Surplus land declared under Urban land Ceiling /Agriculture Land 
Ceiling/ lands resumed under Andhra Pradesh assigned Lands ( PO 
T) Act; 
(d) Buildings affected under alignment of any road or proposed road 
under Master Plan/Zonal Development Plan/Road Development Plan 
or any other public roads/MRTS/BRTS; 
(e) Tank bed and Sikham lands; 
(f) Areas prohibited for construction under GOMs No. 111
MA&U.D.Dept., dated 8-3-1996 (protection of Catchment area of 
Osmansagar and Himayatsagar lakes); 
(g) Prohibited areas under the Coastal Regulation Zone and such other 
environmentally restricted zones as may be prescribed; 5
(h) Layout/Master Plan open spaces/Areas earmarked for Recreation Use 
in Master Plan/Zonal development Plan; 
(i) Buildings that are not in conformity with land use approved in Master 
Plan/Zonal development Plan; 
(j) Sites under legal litigation/ disputes regarding ownership of the site / 
building; 
(k) Area earmarked for parking as per sanctioned plan; 
(l) Unauthorized constructions without any building sanction in 
unapproved /unauthorized layouts, for which prior approval of 
site/plot under regulation of unapproved/unauthorized layouts rules 
shall be obtained; 
However in case of Rule 9 (l), applications for penalization will be 
accepted if the applicant encloses the Acknowledgment of the 
Application made for regulation of the unauthorized site/plot under 
the relevant rules to the competent authority. 
(m) Regulation and penalization shall not be done for the constructions 
made within the building line of major roads of width 80 feet and 
above within the limits of Greater Hyderabad Municipal Corporation, 
Greater Visakhapatnam Municipal Corporation, Vijayawada Municipal 
Corporation and roads of width 60 feet and above in rest of the urban 
areas as per Master Plan / Zonal Development Plan. 
10. Issue of Occupancy certificate: 
In case of approval, the local authority shall issue a Proceeding to the 
effect that all proceedings and action of enforcement initiated or 
contemplated against the said construction are withdrawn and then issue 
Occupancy Certificate to the applicant. 
11. Appeal:
(1) Any applicant aggrieved by an order passed by the Competent Authority 
under Rule 6, may prefer an appeal to the Committee constituted by the 
Government within thirty days from the date of receipt of the order provided 
the applicant has paid the necessary charges and submitted documents as 
specified in Rule 3 of these rules. 
(2) All the appeals shall be disposed off within 3 months. 
12. Failure to come forward for penalisation of unauthorized 6
constructions: 
Where an application for regulating and penalizing the unauthorizedly 
constructed building has not been made as per rule 3: 
(1) Such unauthorized constructions would be treated as continuing 
offence and Penalty as per law would be levied. 
(2) Other enforcement action including demolition shall be initiated 
by the local authority as per law. 
(3) No further building approvals shall be considered by the 
building sanctioning authority in the said site. 
13. Amount levied kept in separate account: 
(1) The amount collected by the Competent Authority under these rules shall 
be kept and maintained under the control of the Competent authority in a 
separate escrow account and utilized only for improvement of amenities in 
the area. 
(2) In respect of Gram Panchayat areas falling in the Urban Development 
Authority areas, the penal amount so collected will be shared in equal 
proportion between Urban Development Authority and Gram Panchayat 
concerned. In respect of Corporation and Municipalities falling in Urban 
Development Authority areas, the penal amount will be shared between the 
concerned Corporation/Municipality and Urban Development Authority in 
the ratio of 70 : 30. 
14. Constitution of Committee: 
Government will issue separate orders constituting appellate 
Committees for examining appeals under rule 11. 
15. Government may issue guidelines to operationalize these rules. 
 16. All existing rules, regulations, bye-laws and orders that are in 
conflict or inconsistent with these rules shall stand modified to the extent of the 
provisions of these rules. 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA
PRADESH) 
S.P. SINGH 
PRINCIPAL SECRETARY TO GOVERNMENT 
To 
The Commissioner and Director, Printing , Stationery and Stores Purchase 
A.P. Hyderabad ( in duplicate, with a request to publish the Notification in 7
the Extraordinary Gazette of A.P. Dt. 31.12.2007, and furnish 1000 copies to 
Government) 
The Director of Town and Country, Planning, A.P. Hyderabad. 
The Commissioner and Director of Municipal Administration, A.P. 
Hyderabd. 
The Commissioners of all Municipal Corporations/ Municipalities in the 
State, through CDMA. 
The Vice chairman of all Urban Development Authorities in the State 
All Departments of Secretariat 
All Heads of Department. 
The Director General Fire Services. 
The Chairperson, AP Transco. 
The Managing Director, H.M.W.S&S.B, Hyderabad. 
The Engineer in Chief (Public Health) Hyderabad. 
The Commissioner & Inspector General of Registration & Stamps. 
The Managing Director, AP Housing Board. 
The District Collectors of all Districts. 
Copy to : 
The Special Secretary to Chief Minister. 
The P.S. to Minister (M.A). 
The P.S. to Principal Secretary to Government (MA&UD Dept) 
The P.S.to Secretary to Government (M.A&U.D.Dept) 
S.F/S.C. 
// FORWARDED :: BY ORDER// 
SECTION OFFICER 8
A N N E X U R E - I 
RATES OF PENALISATION (See Rule 9) 9
Rate in Rupees per sq feet of violated built up area 
Cases where building permission 
was obtained but deviated from the 
sanctioned plan, and where 
violation of permitted built up area 
including setbacks, Balcony 
projections and balcony areas 
converted into other built up area 
/uses is up to 30% 
3(i) 
1. Cases where building 
permission was obtained but 
where violation of permitted 
built up area including 
setbacks, Balcony projections, 
balcony areas converted into 
other built up area /uses is 
more than 30% 
2. Cases where no permission was 
obtained (in this category entire 
built up area will be treated as 
violated area) 

3 (ii) 
Sl 
No
(1) 
Category/ 
Subcategory 
(2) 
GHMC/ 
GVMC 
& VMC 
Other 
Municip
al 
Corporat
ions 
Municipaliti
es & rest of 
UDA area 
GHMC/ 
GVMC 
& VMC 
Other 
Municipal 
Corporatio
ns 
Municipalitie
s & rest of 
UDA area 
 3(i) (a) 3(i)(b) 3(i)(c) 
3 (ii)(a) 3 (ii)(b) 
 3 
(ii)(c) 
1 Commercial buildings/Usage 
a Upto G+1 
Floor height 
200 150 100 300 200 150 
b Above G+1 
& below 15 
m height 
400 300 200 500 400 300 
c 15 m and 
above in 
height 
500 400 300 600 500 400 
2A Individual Residential buildings 
a up to G+2 
floors or 10 
m height 
60 40 30 100 60 50 
b Above G+2 
floors or 10 
m height 
100 60 50 200 150 100 10
2 B Multiple dwellings/Flats/Apartment Complexes (See Annexure II Below) 
3 Other Non-Residential Buildings (Institutional/Educational/Industrial, etc.) 
 i) Height up 
to 15 m 
height 
60 40 30 100 60 50 
 ii) Height 
above 15 m 
height 
100 60 50 200 150 100 11
ANNEXURE II 
RATES OF PENALISATION FOR MULTIPLE DWELLING UNITS/ 
FLATS/ APARTMENT COMPLEXES WHICH ARE IN VIOLATION/ 
INDIVIDUAL BUILDINGS CONVERTED INTO APARTMENTS 
S.P. SINGH 
Cases where building permission 
was obtained but deviated from 
sanctioned plan including 
Balcony projections/areas 
converted into other built up 
area/Individual buildings 
converted into Apartments 
(3) 
Cases where no building permission was 
obtained from the sanctioning Authority/ 
Additional floors constructed over the 
permitted floors 
(4) 
Penalisation Charge in Rupees Rate in Rupees per sq feet of violated built 
up area on each floor
SlNo 
Multiple 
dwelling 
units/Flats
/Apartmen
t 
Complexe
s 
GHMC/
GVMC 
& VMC
Other 
Municipa
l 
Corporati
ons 
Municipalit
ies & rest of 
UDA area 
GHMC/ 
GVMC & 
VMC 
Other 
Municipal 
Corporations
Municipaliti
es & rest of 
UDA area 
(1) (2) 3(a) 3(b) 3(c) 4(a) 4(b) 4(c) 
Plinth 
area upto 
1000 sft 
20,000 
per flat 
/dwelli
ng unit 
15,000 per 
flat 
/dwelling 
unit 
10,000 per 
flat 
/dwelling 
unit 
(i) 
Height 
below 18 
mtr.
Plinth area 
of more 
than 1000 
sft 
30,000 
per flat 
/dwelli
ng unit 
20,000 per 
flat 
/dwelling 
unit 
15,000 per 
flat 
/dwelling 
unit 
Rs 100 per 
sq ft of 
plinth area 
Rs 75 per sq ft 
of plinth area 
Rs 50 per sq ft 
of plinth area 
(ii) 
Height 18 meters and 
above
80,000 
per flat 
/dwelli
ng unit 
50,000 per 
flat 
/dwelling 
unit 
30,000 per 
flat 
/dwelling 
unit 
Rs 200 per 
sq ft of 
plinth area 
Rs 150 per sq 
ft of plinth 
area 
Rs 100 per sq 
ft of plinth 
area 12
PRINCIPAL SECRETARY TO GOVERNMENT 
SECTION OFFICER

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All Educational Institutions Rules, 2002 
[G.O. Ms. No.67, Higher Education (EC) dated 31st August, 2002] 
 In exercise of the powers conferred by sub-section (1) of section 9 of the 
Andhra Pradesh Prohibition of Ragging Act, 1997 (A.P. Act 26 of 1997) the 
Governor of Andhra Pradesh hereby makes the following rules relating to 
Prohibition of Ragging in all Educational Institutions in the State. 
1. Short title.— These rules may be called the Andhra Pradesh 
Prohibition of Ragging in all Educational Institutions Rules, 2002. 

2. Definition.— In these rules unless the context otherwise requires 
:— 
 (a) “Act” includes words either spoken or written or signs or sounds 
or gestures or visible representation; 
 (b) “Educational Institutions” means and include a college or other 
institution by whatever name called, carrying on the activity or imparting 
education therein (either exclusively or among other activities) and includes an 
orphanage or boarding home or hostel or Tutorial Institution or other premises 
attached thereto; 
 (c) “Government” means the State Government of Andhra Pradesh; 
 (d) “notification” means notification published in Andhra Pradesh 
Gazette and the word “notified” shall be construed accordingly; 
 (e) “ragging” means doing an act, which causes or is likely to cause 
insult or annoyance or fear or apprehension or threat or intimidation or outrage 
of modesty or injury to a student; 
 (f) “student” means a person who is admitted into an Educational 
Institution and whose name is lawfully borne on the attendance register thereof. 
3. Prohibition of ragging.— (a) Ragging is prohibited within or 
outside of any educational institution in the State; 
1 (b) the Principal/Head of the institution shall obtain an undertaking in 
writing from the students/parents at the time of admission that they shall not 
resort to ragging inside or outside the institution; 
 (c) full publicity should be given to the punishment for ragging 
through open circulars, suitable posters, colleges and hostel premises etc., by the 
Principal/ Head of the institutions; 

 (d) the Principal/Head of the Institution shall constitute anti-ragging 
squads involving teachers and students to prevent ragging; 
 (e) the Head of the Institution shall lodge a criminal case against 
students resorted to ragging for taking action as mentioned in Andhra Pradesh 
Prohibition of Ragging Act, 1997 (A.P. Act No. 26 of 1997). 

Certain of the guidelines to prevent ragging in educational institutions are 
illustrated in the annexure to these rules. 
4. Responsibility of the Head of the Institution.— 
 (1) At the commencement of the Academic session/ the Institution should 
constitute a proctorial committee consisting of senior faculty members and hostel 
authorities like the warden and a few responsible senior students :— 
 (i) to keep a continuous watch and vigil over ragging so as to prevent 
its occurrence and recurrence; 

 (ii) to promptly deal with the incidents of ragging brought to its notice 
and summarily punish the guilty either by itself or by putting-forth its finding/ 
recommendation/suggestions before the authority competent to take decision. 
All vulnerable locations shall be identified and specially watched. 

 (2) The local community and the students in particular must be made 
aware of dehumanising effect of ragging inherent in its perversity. Posters, notice 
boards and sign-boards wherever necessary, may be used for the purpose. 
 (3) Failure to prevent ragging shall be construed as an act of 
negligence in maintaining discipline in the institution on the part of the 
management, the principal and the persons in authority of the institution. Similar 
responsibility shall be liable to be fixed on hostel wardens/superintendents. 
2 (4) Whenever any student complains of ragging to the Head of the 
Educational Institution such head or manager shall enquire into the same 
forthwith and if the complaint is prima facie found true, shall suspend the 
student or students complained against for such period as may be deemed 
necessary. 
 (5) The decision of the head of the institution or the person responsible 
for the management of the educational institution is final. 
 (6) If an institution fails to curb ragging, the Funding Agency shall 
consider for stoppage of financial assistance to such an institution till such time 
as achieves the same. The University shall consider disaffiliating a college or 
Institution failing to curb ragging. All Universities shall bring these guidelines to 
the notice of all educational institutions under their control and jurisdiction. 
Publicity may also be given by press notes in public interest by Universities. 
5. Penalty for ragging.— (1) Whoever with the intention of causing 
ragging or with the knowledge that he is likely by such act to cause ragging 
commits or abets ragging shall be punishable as per Andhra Pradesh Prohibition 
of Ragging Act, 1997 (Act 26 of 1997). 
 (2) The students convicted of an offence under section 4 of Andhra 
Pradesh Prohibition of Ragging Act, 1997 (Act 26 of 1997) and punished with 
imprisonment for a term shall be dismissed from the educational institution. 
 (3) The student convicted of an offence under section 4 of Andhra 
Pradesh Prohibition of Ragging Act, 1997, and punished with imprisonment for a 
term of more than six months shall not be admitted in any other educational 
institution. 
 (4) Any student dismissed from a college for ragging should be 
debarred from seeking admission in any other course of study in any 
college/University located in the State. 
 (5) In case of the students who involved in ragging, there shall be an 
embossment on his marks cards and other academic Certificates in bold letters 
which cannot be obliterated that he had indulged in ragging and had conducted 
himself in a manner unbecoming of a student. 
3Guidelines Annexure to G.O.Ms. No. 67, Higher Education (EC-2) Department, dated 31-
8-2002 
 The following guidelines shall be complied with while endeavou-ring to 
deal with ragging in the forms like addressing seniors ‘Sir’ performing mass 
drills, copying class notes for the seniors, carrying out various errands, and 
doing menial jobs for the seniors, washing clothes demanded by senior students, 
asking/answering vulgar questions, looking at pornographic pictures to shock 
the freshers out of their innocence, being forced to drink alcohol, scalding tea, 
being forced to do acts with sexual overtones and homesexual acts leading to 
physical injury/ mental torture or death, and doing obscenities. 
 “Ragging” means any disorderly conduct whether by words spoken or 
written or by an act which has the effect of teasing treating or handling with 
rudeness any other student, indulging in rowdy or indisciplined activities which 
causes or is likely to cause annoyance, hardship or psychological harm or to raise 
fear or apprehension thereof in a fresher or junior student or asking the students 
to do any act or perform something which such student will not do in the 
ordinary course and which has the effect of causing or generating a sense of 
shame of embarrassment so as to adversely affect the physique or psyche of a 
fresher or junior student. The cause of indulging in ragging is deriving a sadistic 
pleasure or showing of power, authority or superiority by the seniors over their 
juniors or freshers. 
 Most of the above orders of the seniors constituting perverse actions are 
illustrative or ragging but not exhaustive. Any other related acts would also form 
ragging attracting severe punitive action. 
 (1) A review committee shall be constituted by the District Collector as 
Chairman and the composition of the committee will be as follows :— 
 (i) Collector - Chairman. 
 (ii) Superintendent of Police-Vice-Chairman. 
 (iii) (a) Revenue Divisional Officers 
 (b) Sub-divisional Police Officers - Members 
 (c) College Principals 
 The committee shall meet twice before the academic session and twice 
during the academic session to review the prevalent situation and evolve 
effective measures to combat ragging. 
 (2) Apart from the review committee the educational institutions 
should provide for the constitution of a committee consisting of the parents and 
4guardians or the students taking education in their institute, as well as two 
representatives of the students union if any, apart from the principal and a 
representative of teaching staff of the educational institute and to review the 
same by regularly calling a meeting of the committee of the parents etc., which 
may be constituted for this purpose. The committee should recommend to the 
management whether any step is required to be taken against any student who 
may have violated the code of conduct and the school management should take 
necessary remedial measures as expeditiously as possible, but not later than four 
weeks from the date of the recommendation by the parents committee. 

 (3) The application form for admission/enrolment shall have a printed 
undertaking to be filled up and signed by the candidates to the effect that he/she 
is aware of the institution’s approach towards ragging and punishments to 
which he or she shall be liable if found guilty of ragging. A similar undertaking 
shall be obtained from the parents/guardian of the applicant. 
 (4) Any boy or girl student should keep the identity card issued by the 
concerned educational institution in his/her possession and offer the same for 
verification as and when demanded by any authority of the institution or hostel 
or any member of the staff of the institution or hostel who is authorised to verify 
the identity of the concerned student. 

 (5) The Hostels and Messes, vacant classrooms, canteen, stadium or 
playground, student’s activity centres and bus stands are the some of the 
vulnerable locations identified for ragging. Strict survellance should be 
maintained in such locations for prevention of ragging. 
 (6) The Management, Principal, the teaching staff should interact with 
freshers and take them in confidence by apprising them of their rights as well as 
obligation to fight against ragging and to generate confidence in their mind that 
any instances of ragging to which they are subjected or which comes in their 
knowledge should forthwith be brought to their knowledge and shall promptly 
dealt with while protecting the complainants from any harassment by 
perpetrators of ragging. It would be better if the head of the institution or person 
high in authority addresses meeting of teachers, parents and students collectively 
or in groups in this behalf. 
 (7) The Universities and the institution shall at a reasonable time 
before the commencement of an academic year, and therefore at such frequent 
intervals as may be expedient deliberate over and devise such positive and 
5constructive activities to be arranged by involving the students generally so that 
the seniors and juniors, and the existing students and the freshers, interact with 
each other in a healthy atmosphere and develop a friendly relationship so as to 
behave like members of a family in an institution. Seniors or juniors should be 
encouraged to exhibit their talents in such events so as to shed their complexes. 
 (8) Telephone numbers of the Principals, Vice-Principals, Heads of 
Departments, senior faculty/administrative officers, wardens and deputy 
wardens, should be given to every new entrant with the advice that they should 
not hesitate in reporting all incidents of ragging through these numbers even 
anonymously with the circumstances warrant, so that immediate measures can 
be taken by them. 

 (9) The media may be requested to give adequate publicity to the 
negative aspects of ragging mainly during the months of July and August every 
year so that public awareness and aversion can be built up against ragging. 
 (10) The 1st year class schedule shall be staggered. Junior students 
should come to the college early and to leave first. The schedule should be 
reverse for senior students classes. 
 (11) Teachers taking the 1st year classes will leave the class at the end of 
the period only after the next teacher arrives. 
 (12) The hostels/accommodations where freshers are accommodated 
shall be carefully guarded, if necessary by posting security personnel, and placed 
in charge of a warden/superintendent who should himself/ herself reside there 
at, and wherein the entry of seniors and outsiders shall be prohibited after 
specified hour of night and before except under the permission of the person in 
charge. Entry at other times may also be regulated. If possible, the new entrants 
to the hostels should be accommodated in a separate building away from other 
hostel buildings where the senior students reside. 
 (13) No person who is not a student of the concerned educational 
institution shall be allowed to enter the premises of that educational institutions 
or its hostel without obtaining prior permission of the principal of that institute. 
Provided that the parents or the guardian of the students shall not be required to 
take such permission in writing. 
6 (14) No person who is not studying in the given educational institution 
shall be allowed to enter any hostel of boys or girls attached to the concerned 
educational institution. However, by obtaining prior written permission of the 
warden of the hostel, he may be so allowed. Provided, however, that in case of 
girls hostel, no male student or any male person shall have any access to a girl 
inmates of the hostel except in the presence of the caretaker of the ladies hostel 
apart from obtaining advance permission of the warden for the purpose. 
 (15) Any girl inmate of the hostel who has gone out of the hostel 
premises for a personal errand shall return to the hostel latest by 9.00 p.m. If she 
is delayed, she should render written explanation there and then to the Caretaker 
of the hostel who shall allow her to enter the hostel occupy her seat in the room 
allotted to her on such written explanation submitted by her. The written 
explanation so submitted shall be forwarded to the warden of the hostel by the 
Caretaker as soon as possible but not later than 9.00 a.m., on the next day. 
 (16) Teaching staff and warden will be at liberty to check and inspect 
the hostel area at any time during night. 
 (17) Secret student vigilance groups shall be formed. They are expected 
to bring to the attention of the anti-ragging committee any incident of ragging in 
the college or outside. 
 (18) Confidential boxes should be installed at college to receive the 
complaints of the junior students to know about ragging incidents, if any. 
 (19) Migration certificates issued by the institution should have an entry 
apart from that of general conduct and behaviour whether the student had 
participated in and in particular was punished for ragging. 
 (20) Ragging can be stopped by creating awareness amongst the 
students/ teachers and parent that ragging is a reprehensible act which does no 
good to any one and by simultaneously generating an atmosphere of discipline 
by sending a clear message that no act of ragging shall not go unnoticed and 
unpunished. 

 (21) Any student found to be indulging into any ragging activity shall 
be suspended immediately after communication is sent to him under the 
signature of the Principal of the concerned educational institution stating that he 
is alleged of’ indulging into ragging activity. Such student shall be debarred from 
7entering the campus of the educational institution or its hostel, except on any day 
at any time when he called upon by the authority of the school or by the Parents 
committee for tendering explanation or for defending his case. 
 (22) Anti-ragging movement should be initiated by the institution right 
from the time of advertisement for admission. The prospects, the form for 
admission must clearly mention that ragging is banned in the institution and any 
one indulging in ragging is likely to be punished appropriately which 
punishment may include expulsion from the institution, suspension from the 
institution or classes for a limited period or fine with a public apology. The 
punishment may also be taken the shape of :— 
 (i) withholding scholarships/fellowships; 
 (ii) debarring from representation in events; 
 (iii) withholding results; 
 (iv) withdrawing benefits like travel concessions and campus 
selections; 
 (v) suspension or expulsion from hostel or mess, and the like. 
 (23) Photographs of students who have been involved in ragging and 
against whom prima facie cases are made out shall be published in the notice 
board put up in a conspicuous place, and also published in local News papers. In 
addition, students should be cautioned that the moment they indulge in ragging 
they would have a bleak future inasmuch as they would not be entitled ‘to get a 
passport or visa to go abroad, if a case is registered in the Police Station or if their 
academic records are tainted with black marks. 
 (24) If the commission of offence is so serious they may be restrained 
from participating in national and international meets, tournaments, youth 
festivals, quizzes and so on. 
 (25) Failure to prevent ragging shall be construed as act of negligence in 
maintaining discipline in the institution on the part of the management, the 
principal and the persons in authority of the institution. Similar responsibility 
shall be liable to be fixed on hostel warden/superintendents.  (26) Incentives and rewards shall be given for those who actively 
participate in measures for curbing the menace of ragging. Punishment for the 
offenders should be balanced by some incentives for non-offenders and those 
who help check the menace of ragging. 
8 (27) The offence of the ragging is not only punishable under section 4 of 
Andhra Pradesh Prohibition of Ragging Act, 1997 but also under various 
provisions as envisaged in the relevant section of the Indian Penal Code 1860 
(Act 45/1860) and as per the specific directions to be given to the police officers 
for taking cognizance of such offences and criminal activities given by the 
authorities of the Police Department given from time to time. 
 (28) Ragging is cognizable offence. The same may be reported to the 
police. However, the police should be called in or allowed entry in the campus at 
the instance of the head of the institution or the person in charge. The police also 
deal with such incidents when brought to its notice for action by keeping in mind 
that they are dealing with students but not as criminals. The action of the police 
should never be violent and always be guided by correctional attitude. 
 (29) The above guidelines are only illustrative and are not intended to 
come in the way of institutions and authorities devising ways and means to curb 
the ragging. 
*********************** 
9

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REGISTRATION OF BIRTHS 
AND DEATHS RULES, 1999 
MEDICAL AND HEALTH DEPARTMENT 
GOVERNMENT OFANDHRA PRADESH 
HYDERABAD GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
VITAL STATISTICS – REVAMPED SYSTEM OF REGISTRATION OF BIRTHS AND DEATHS – THE ANDHRA 
PRADESH REGISTRATION OF BRITHS AND DEATHS RULES, 1999 – TO BE IMPLEMENTED FROM 1-1-2000. 
(G.O.Ms.No.655, Health, Medical & Family Welfare (N.1) Department, dated: 29
th
 December, 1999.) 
IN EXERCISE OF THE POWERS CONFERRED BY SECTION 30 OF THE REGISTRATION OF BIRTHS AND DEATHS ACT 
1969 (N.18 OF 1969) THE GOVERNOR OF ANDHRA PRADESH WITH THE APPROVAL OF THE CENTRAL GOVERNMENT 
HEREBY, MAKES THE FOLLOWING RULES NAMELY. 
ANDHRA PRADESH REGISTRATION OF BIRTHS AND DEATHS RULES, 1999.
1. Short title --- (1) These rules may be called Andhra Pradesh Registration of Births and Deaths Rules 1999. 
 (2) They shall come into force with effect from 01-01-2000 through notification in the 
 A.P., Gazette. 
(3) These rules will replace the A.P. Registration of Births and Deaths Rules 1977 and all its 
 subsequent amendments notified from time to time. 
 2. Definitions ---In these rules, unless the context otherwise requires. 
 (a) “Act” means the registration of Births and Deaths Act, 1969 
 (b) “ Form” means a form appended to these rules, and 
 (c) “ Section” means a section of the Act. 
3. Period of gestation ---The period of gestation for the purpose of clause (g) of sub-section (1) of section 2 
 shall be twenty – eight weeks. 
4. (a) Submission of report under section 4(4) –The report under sub-section (4) of section 4 shall be prepared 
in the prescribed format appended to these rules and shall be submitted along with the statistical report referred 
to in sub-section (2) of section 19, to the State Government, by the Chief Registrar for every year by the 31
st
July of the year following the year to which the report relates. 
(b) Registrars office arrangements during his absence 
 (1) The office of the Registrar may be in his place of residence or business or such other place as may be 
designated by him. 
(2) If , for any reason, the Registrar is absent during the hours referred to in sub-section (4) of section 7, he 
shall authorize another person to receive information in Form 1, Form 2, and Form(3) 
(3) In case the Sub-Registrar in a Municipality or Municipal Corporation or Cantonment or Industrial Project 
area is unable to attend to his duties for more than 2 days on account of illness or other urgent causes he shall 
report the fact to the Registrar who shall at once makes temporary arrangements for the performance of the 
duties of the Sub-Registrar. Any person thus temporarily appointed shall have all powers and perform all the 
duties of Sub-Registrar appointed under section 7. 
(4) In case the Registrar in any other area is unable to attend to his duties for more than two days on account of 
illness or other urgent cause, he shall repot the fact to the nearest MRO in case of the VAO and to DPO in case 
of Executive Officer of the panchayat and that officer shall at once make temporary arrangements for the 
performance of the duties of the Registrar. Any person thus temporarily appointed shall have all power and 
perform all the duties of the Registrar appointed under section 7. 
5. Form, etc For giving information of births and deaths under sections 8 & 9 ---
(1) The information required to be given to the Registrar under section 8 or section 9 as the case may be, shall 
be in form Nos. 1,2 & 3 for the registration of a birth, death and still birth respectively, hereinafter to be 
collectively called the reporting forms. Information if given orally, shall be entered by the Registrar in the 
appropriate reporting forms and the signature/thumb impression of the informant obtained. (2) The part of the reporting forms containing legal information shall be called the “Legal Part” and the part 
containing statistical information shall be called the “Statistical Part” 
(3) The information referred to in sub-rule (1) shall be given within twenty one days from the date of birth, 
death and still birth in rural and urban areas. 
6. Birth or Death in a Vehicle ---- 
(1) In respect of a birth or death in a moving vehicle, the person in charge of the vehicle shall give or cause to be 
given the information under sub-section (1) of section 8 at the first place of halt. 
Explanation--- For the purpose of this rule the term “Vehicle” means conveyance of any kind used on land, air 
or water and includes an aircraft, a boat, a ship a railway carriage, a motor car, a motor-cycle, a cart, a Tonga 
and a rickshaw. 
(2) In the case of deaths (not falling under clauses (a) to (e) of sub-section (1) of section 8 in which an inquest 
is held, the officer who conducts the inquest shall give or cause to be given the information under sub-section 
(1) of section 8. 
7. Form of certificate under section 10(3)---
 The certificate as to the cause of death required under –section (3) of section 10 shall be issued in Form 
No.4 or 4A in respect of Institutional, and non-Institutional deaths respectively and the Registrar shall, after 
making necessary entries in the register of deaths forward al such certificates to the Chief Registrar or the 
officer specified by him in his behalf by the 10
th
 of the month immediately following the month to which the 
certificates relate. 
8. Extract of registration entries to be given under section 12----
(1) The Extracts of particulars from the register relating to births or deaths to be given to an informant under 
section 12 shall be in Form No.5 or Form No.6 as the case may be 
(2) In the case of domiciliary events of births and deaths referred to in clause (a) of sub-section (1) of section 8 
which are reported direct to the Registrar of births and deaths, the head of the house or house hold as the case 
may be, or, in his absence, the nearest relative of the head present in the house may collect the extract of birth or 
death from the Registrar within thirty days of its reporting. 
(3) In the case of domiciliary events of births and deaths referred to in clause (a) of sub-section of (1) of section 
8 which are reported by persons specified by the State Government under sub-section (2) of the said section, the 
person so specified shall transmit the extracts received from the Registrar of births and deaths to the concerned 
head of the house or household as the case may be or in his absence, the nearest relative of the head present in 
the house within thirty days of its issue by the Registrar. 
(4) In the case of institutional events of births and deaths referred to in clauses (b) to (e) of sub-section (1) of 
section 8, the nearest relative of the new born or deceased may collect the extract from the officer or person in 
charge of the institution concerned within thirty days of the occurrence of the event of birth or death. 
(5) If the extract of birth or death is not collected by the concerned person as referred to in sub-rules (2) to (4) 
within the period stipulated therein, the Registrar or the officer or person in charge of the concerned institution 
as referred to in sub-rule (4) shall transmit the same to the concerned Family by post within fifteen days after the 
expiry of the aforesaid period. 
9. Authority for delayed registration and fee payable therefore under section 13 ---- 
(1) Any birth or death of which information is given to the Registrar after the expiry of the period specified in 
rule 5(3), but within thirty days of its occurrence, shall be registered on payment of a late fee of rupee two. 
(2) Any birth or death of which information is given to the Registrar after thirty days but within one year of its 
occurrence, shall be registered only with the written permission of the officer prescribed in this behalf and on 
payment of a late fee of rupees five. In rural areas the Mandal Revenue Officer, in other areas the concerned Registrar will permit 
Registration of Births and Deaths after 30 days and below one year. 
(3) Any birth or death which has not been registered within one year of its occurrence, shall be registered only 
on an order of a Magistrate of the first class (RDO & above rank) or a Presidency Magistrate and on payment of 
late fee of rupees ten. 
10. Period for the purpose of section 14 --- 
(1) Where the birth of any child had been registered without a name, the guardian of such child shall, within 12 
months from the date of registration of the birth of child, give information regarding the name of the child to the 
registrar either orally or in writing. 
Provided that if the information is given after the aforesaid period of 12 months but within a period of 15 years, 
which shall be reckoned. 
(i) In case where the registration has been made prior to the date of commencement of the 
registration of Births and Deaths (amendment) rules, 1984 from such date, or 
(ii) In case where the registration is made after the date of commencement of the registration of 
births and deaths (amendment) rules 1984 from the date of such registration subject to the 
provision of sub-section(4) of section 23. 
 The Registrar shall: 
(a) If the register is in his possession forthwith enter the name in the relevant column of the 
concerned form in the birth register on payment of a late fee of rupees five. 
(b) If the register is not in his possession and if the information is given orally, make a report 
giving necessary particulars, and if the information is given in writing, forward the same to the 
officer specified by the state government in this behalf for making the necessary entry on 
payment of a late fee of rupees five. 
(2) The parents or the guardian, as the case may be, shall also present to the Registrar the copy of the extract 
given to him under section 12 or a certified extract issued to him under section 17 and on such presentation the 
Registrar shall make the necessary endorsement relating to the name of the child or take action as laid down in 
clause (b) of the proviso to sub-rule (1). 
11. Correction or cancellation of entry in the register of births and deaths---- 
(1) If it is reported to the Registrar that a clerical or formal error has been made in the register or if such error is 
otherwise noticed by him and if the register is in his possession, the Registrar shall enquire into the matter and if 
he is satisfied that any such error has been made, he shall correct the error by correcting or canceling the entry 
as provided in section 15 and shall send an extract of the entry showing the error and how it has been corrected 
to the Chief Registrar. 
(2) In the case referred to in sub rule(1) if the register is not in his possession, the Registrar in rural areas shall 
make a report to the MRO and call for the relevant register and after enquiring into the matter, if he is satisfied 
that any such error has been made, make necessary correction and shall send an extract of the entry showing the 
error and how it has been corrected to the Chief Registrar though the concerned MRO. 
(3) Any such correction as mentioned in sub-rule (2) shall be countersigned by MRO in the areas when the 
register is received from the VAO and by the concerned Registrar in other areas. 
(4) If any person asserts that any entry in the register of births and deaths is erroneous in substance, the Registrar 
may correct the entry in the manner prescribed under section 15 upon production by that person a declaration 
setting forth nature of the error and true facts of the case made by two credible persons having knowledge of the 
facts of the case. (5) Not withstanding anything contained in sub rule (1) and sub rule 4 the Registrar shall make report of any 
correction of the kind referred to therein giving necessary details to the Chief Registrar. 
(6) If it is proved to the satisfaction of the Registrar that any entry in the register of Births and Deaths has been 
fraudulently or improperly made, he shall make a report giving necessary details to the officer authorized by the 
chief registrar by general or special order in this behalf under section 25 and on hearing from him take 
necessary action in the matter. 
(7) In every case in which an entry is corrected or cancelled under this rule, intimation thereof should be sent to 
the permanent address of the person who has given information under section 8 or section 9. 
12. Form of register under section 16 --- 
 The legal part of the Forms No. 1,2 and 3 shall constitute the birth register, death register and still birth 
register (Form Nos. 7,8 and 9 ) respectively. 
13. Fees and postal charges payable under section 17 --- 
(1) The Fees payable for a search to be made, an extract or a non-availability certificate to be issued under 
section 17, shall be as follows: Rs: 
(a) Search for a single entry in the first year 2.00/- 
 For which the search is made: 
 (b) For every additional year for which the 2.00/- 
 Search is continued 
 (C) For granting extract relating to each 5.00/- 
 Birth and Death 
 (d) For granting non-availability certificate 2.00/- 
 Of Births and Deaths 
(2) Any such extract in regard to a birth or death shall be issued by the MRO in case of villages where VAO is 
the Births and Deaths Registrar and by the concerned Registrar in other areas in Form No.5 or 6 as the case may 
be, and shall be certified in the manner provided for under section 76 of the Indian Evidence, Act, 1872 (1 of 
1872). 
(3) If any particular event of Birth or Death is not found registered the Registrar shall issue a non-availability 
certificate in Form No.10. 
(4) Any such extracts or non-availability certificate may be furnished to the persons asking for it or sent to him 
by post on payment of the postal charges therefore. 
(5) The fees payable for the purpose shall be credited as follows: 
(a) In a Municipality or Municipal corporation or 
cantonment or Project Township or Industrial Township. 
To the Municipality or Municipal Corporation or 
Cantonment or Project Township or Industrial Township 
funds respectively. 
(b) In a Gram Panchayat Constituted under the A.P. gram 
pachayat act, 1964 where the Executive Authority gives 
and certifies extract under section 17 of the act. 
To the Gram Panchayat Funds. 
(C) In other areas. 
To State Govt. Funds (ie) to the head of Account “065-
other Administrative Services – C. Other services – 
M.H.55 – Other receipt S.H (02) Registrar General of 
Births, Deaths and Marriages. 
(6) All fees payable under the act may be paid in cash, or by money order or postal order. 14. Interval and forms of periodical returns under section 19 (1)
 (1) Every Registrar shall after completing the process of registration, send all the statistical parts of the 
reporting form relating to each month along with a summary monthly report in Form No. 11 for births, Form 
No. 12 for deaths and Form No.13 for still births to the Chief Registrar or the officer specified by him on or 
before the 5
th
 of the following month. 
 (2) The officer so specified shall forward all such statistical parts of the reporting forms received by 
him to the Chief Registrar not later than the 10
th
 of the month. 
15. Statistical report under section 19(2)—
 The statistical report under sub-section (2) of section 19 shall contain the tables in the prescribed 
formats appended to these rules and shall be compiled for each year before the 31
st
 July of the year immediately 
following and shall be published as soon as may be thereafter but in any case not later than five months from 
that date. 
16. Conditions for compounding offences---
 (1) Any offence punishable under section 23 may, either before or after the institutions of criminal 
proceedings under this Act, be compounded by an officer authorized by the Chief Registrar by a general or 
special order in this behalf, if the officer so authorized is satisfied that the offence was committed through 
inadvertence or oversight or for the first time. 
17. Registers and other records under section 30(2) (K)---
(1) The birth register, death register and still birth register shall be permanent records and shall not be 
destroyed. 
(2) The court orders and orders of the specified authorities granting permission for delayed registration 
received under section 13 by the Registrar shall form an integral part of the birth register, death register 
and still birth register and shall not be destroyed. 
(3) The certificate as to the cause of death furnished under sub-section (3) of the section 10 shall be 
retained for a period of at least 5 years by the Chief Registrar or the officer specified by him in this 
behalf. 
(4) Every birth register, death register and still birth register shall be retained by the Registrar in his 
office for a period of twelve months after the end of the calendar year to which it relates and such 
register shall thereafter be transferred for safe custody to the officer specified below. 
Local Area 
Designation of officers responsible for safe custody of all 
birth and deaths registers and relevant documents. 
a. Any Municipality / Municipal corporation 
/Cantonment / Industrial project township / Panchayat 
The concerned Registrar of Births and Deaths 
b. Any other area The MRO having jurisdiction over the area 

(In case of all Births and Deaths registers already transferred to Registration Department in Andhra area the 
concerned sub registrar of Assurance will continue to be the officer responsible for the safe custody of such old 
Registers) 
18. Inspection of register and other records under section 18:
 The Inspecting officers shall use Form No.14 for inspection of registration centers. FORMAT OF THE REPORT ON THE WORKING OF THE ACT
(See Rule 4)
1. Brief description of the State, its boundaries and revenue districts. 
2. Changes in Administrative Areas. 
3. Explanation about the differences in Areas. 
4. Changes in Registration Area – Extension. 
5. Administrative set up of the registration machinery at various levels. 
6. General response of the public towards this Act. 
7. Notification of Births and Deaths 
8. Progress in the medical certification of cause of death. 
9. Maintenance of Records. 
10. Search of Births and Deaths register for issue of certificates. 
11. Delayed registration. 
12. Prosecutions and compounding of offences. 
13. Difficulties encountered in implementation of the Act. 
 i. Administrative. 
 ii. Others. 
14. Orders and Instructions issued under the Act. 
15. General remarks. FORM NO.1 BIRTH REPORT BIRTH REPORT In the case of multiple births, fill in a separate 
 Form for each child and write ‘Twin birth’ or FORM
 Legal Information Statistical information ‘Triple birth’ etc., as the case may be, in the NO.1 
 Remarks column in the box below left. 
 This part to be added to the Birth Register 
This part to be detached and sent for statistical processingTo be filled by the 
informant 
1. Date of Birth : (Enter the exact day, month and year the 
child was born e.g.1-1-2000) 
2. Sex : (Enter “male” or “female” : 
Do not use abbreviation) 
3. Name of the child, if any : 
(If not named, leave blank) 
4. Name of the father : 
(Full name as usually written) 
5. Name of the mother : 
(Full name as usually written) 
6. Place of birth : (Tick the appropriate entry 1 or 2 below and 
give the name of the Hospital/institution or the address of 
the house where the birth took place) 
1. Hospital / Institution Name : 
2. House 3. Address : 
7. Informant’s name : 
Address : 
(After completing 
all columns 1 to 20, 
informant will put data 
and signature here ) 
Date: Signature or the left thumb mark of the informant 
To be filled by the Registrar 
Registration No : Registration Date : 
Registration Unit : 
Town/Village ; District : 
Remarks : (If any) 

Name and Signature of the Registrar 
To be filled by the informant 
8. Town or Village of Residence of the mother: (Place where 
the mother usually lives. This can be different from the 
place where the delivery occurred. The house address is not 
required to be entered.) 
a) Name of the Town/Village : 
b) Is it a town or village:(Tick the appropriate entry 
below) 
1. Town 2. Village 
9. Religion of the Family:(Tick the appropriate entry below) 
1. Hindu 2.Muslim 3. Christian 
4. Any other religion  write name of the religion) 
 10. Father’s level of education : 
(Enter the completed level of 
education e.g. if studied upto 
class VII but passed only class 
VI, write class VI) 
11. Mother’s level of education : 
(Enter the completed level of 
education e.g. if studied upto 
class VII but passed only class 
VI, write class VI) 
12. Father’s occupation : 
(If no occupation write ‘Nil”) 
13. Mother’s occupation : 
(If no occupation write ‘Nil”) 
To be filled by the Registrar 
Name of the District: 
Code No. 
Tahsil : 
Town/Village : 
Registration Unit : 
To be filled by the informant 
14. Age of the mother (in completed years) at the time of marriage : (If 
married more than once, age at first marriage may be recorded) 
15. Age of the mother (in completed years) at the time of this birth : 
16. Number of children born alive to the mother so far including this 
child ; (Number of children born alive to include also those from 
earlier marriage(s), if any) 
17. Type of attention at delivery : (Tick the appropriate entry below) 
1. Institutional – Government 
2. Institutional – Private or Non-Government 
3. Doctor, Nurse or Trained midwife 
4. Traditional Birth Attendant 
5. Relatives or others 
18. Method of Delivery : (Tick the appropriate entry below) 
19.Birth Weight in Kgs (if available) 
20. Duration of Pregnancy (in weeks) 
1. Natural 
2. Caesarean 
3. Forceps/Vaccum 
(Columns to be filled are over. Now put signature at left) 
Registration No : Registration Date : 
Date of Birth : 
Sex : 1. Male 2. Female 
Place of Birth: 1. Hospital /Institution 2. House 
 Name and Signature of the Registrar DEATH REPORT Form No.2
FORM NO.2 DEATH REPORT 

 Legal information Statistical Information 
(This part to be added to the Death Register) This part to be detached and sent for statistical processing 
To be filled by the informant 
1. Date of Death : (Enter the exact day, 
month and year the death took place 
e.g. 1-1-2000) 
2. Name of the Deceased : 
(Full name as usually written) 
3. Sex of the Deceased : (Enter “male” or “female” : do not use abbreviation) 
4. Age pf the deceased: (If the deceased was over 1year of age, give age in completed years. If the 
deceased was below 1 year of age, give age in months, and if below 1 month give age in 
completed number of days and if below one day, in hours) 
5. Place of death: (Tick the appropriate entry 1,2 or 3 below and give the name of the 
Hospital/Institution or the address of the house where the death took place. If other place, given 
location) 
1. Hospital / Institution Name: 
2. House Address : 
3. Other Place 
6. Informant’s name : 
(After completing all 
columns 1 to 11, informant 
will put date and signature here) 
Date : Signature or left thumb mark of the 
informant 
To be filled by the informant 
7. Town or Village of Residence of the deceased : (Place where the deceased 
actually lived. This can be different from the place where the death 
occurred. The house address is not required to be entered.) 
a) Name of Town / Village : 
b) Is it a town or village : (Tick the appropriate entry below) 
1. Town 2. Village 
c) Name of District : 
d) Name of State : 
 8. Religion  Tick the appropriate entry below) 
1. Hindu 2.Muslim 3. Christian 
4. Any other religion  write name of the religion) 
 9. Occupation of the deceased : 
 (If no occupation write ‘Nil’) 
10. Type of medical attention received before death : (Tick the appropriate 
entry below) 
1. Institutional 
2. Medical attention other than Institution: 
3. No Medical attention 
To be filled by the informant 
11.Was the cause of death medically certified ? (tick the 
appropriate entry below) 
 1. Yes 2. No 
12. In case this is a female death, did the death occur while 
pregnant, at the time of delivery or within 6 weeks after the 
end of pregnancy: 
 1. Yes 2. No 
13. If used to habitually smoke – for how many years? 
14. If used to habitually chew tobacco in any form – for how 
many year ? 
15. If used to habitually chew (including pan masala) – for 
how many years? 
16. If used to habitually drink alcohol – for how many years? 
(Columns to be filled are over. Now put signature at left0 
To be filled by the Registrar 
Registration No : Registration Date : Registration Unit : 
Town/Village :; District : 
Remarks : (If any) 
 Name and Signature of the 
Registrar 

 To be filled by the Registrar 
 Name of the District: Code No. 
Tahsil : 
Town/Village : 
Registration Unit : 
Registration No : Registration Date : 
Date of Death : 
Sex: 1. Male 2. Female 
Place of Birth: 1. Hospital /Institution 2. House 
3. Other 
 Name and Signature of the Registrar FORM NO.3 STILL BIRTH REPORT STILL BIRTH REPORT In the case of multiple FORM NO.3 
 Legal information Statistical Information Births, fill in a separate fo 
This part to be added to the Still Birth Register This part to be detached and sent for statistical processing for which child and write “Twin 
 Birth” or “Triple birth” etc, as the 
 case maybe, in the remarks column 
 In the box below left. 
To be filled by the informant 
1. Date of Birth : (Enter the exact day, month and year e.g.1-1-2000) 
2. Sex : (Enter “male” or “female”) 
(Do not use abbreviation) 
3. Name of the father : 
(Full name as usually written) 
4. Name of the mother: 
(Full name as usually written) 
5. Place of birth : 
(Tick the appropriate entry below and give the name 
of the Hospital/Institution or the address of the house 
where the birth took place) 
1. Hospital / Institution Name 
2. House Address : 
6. Informant’s Name : 
Address : 
(After completing all columns 
1 to 12, informant will put date 
and signature here:) 
Date : Signature or left thumb mark of the informant
To be filled by the informant 
7. Town or Village of Residence of the mother: (Place where the mother usually lives. This can be different from the place where 
the delivery occurred. The house address is not required to be entered.) 
a) Name of the Village : 
b) Is it a town or Village : (Tickthe appropriate entry below) 
1. Town 2, Village 
c) Name of District : 
d) Name of State : 
8. Age of the mother (In completed years) 
at the time of this birth ; 
9. Mother’s level of education : 
(Enter the completed level of education 
e.g. If studied upto class VII but passed 
only class VI, write class VI) 
10. Type of attention at delivery : (Tick the appropriate entry below) 
1. Institutional – government 
2. Institutional – Private or Non-Government 
3. Doctor, Nurse or Trained midwife 
4. Traditional Birth Attendant 
5. Relatives or others 
11. Duration of Pregnancy : ( In weeks) 
12. Cause of total death : (if known) 
(Columns to be filled are over, Now put signature at left) 
 To be filled by the Registrar 
Registration No : 
Registration Date : 
Registration Unit : 
Town/Village :; District : 
Remarks : (If any) 
 Name and Signature of the Registrar 

To be filled by the Registrar 
Name of the District Code No. 
Tahsil : Town/Village : 
Registration Unit : 
Registration No : Registration Date : 
Date of Birth : 
Sex: 1. Male 2. Female 
Place of Birth: 1. Hospital /Institution 2. House 
3. Other 
 Name and Signature of the 
Registrar FORM No.4 
(See Rule 7) 
MEDICAL CERTIFICATE OF CAUSE OF DEATH 
(Hospital in-patients. Not to be used for still-births) 
To be sent to Registrar along with Form No.2 (Death Report) 
Name of the Hospital…………………………………………………………………… 
I hereby certify that the person whose particulars are given below died in the hospital in Ward 
No………on……………… at ………………… A.M/P.M. 
NAME OF DECEASED 
Age at Death 
Sex If one year or 
more, age in years 
If less than 1 year, 
age in months 
If less than one 
month, age in days 
If less than one day, 
age in hours 
For use of 
Statistical 
Office 
1.Male 
2.Female 

CAUSE OF DEATH 

a) …………………….…… 
I due to (or as a consequences of )
Immediate cause 
 State the disease, injury or complication which 
 caused death, not the mode of dying such as 
 heart failure asthenia, etc. 
( Antecedent cause 
b)……………………………... 
 due to (or as a consequences of) 
 Morbid conditions, if any, giving rise to the 
 Above cause, stating underlying conditions last 
II. (c)…………………………… 
Other significant conditions contributing to the death …………………… 
but not related to the disease or condition causing it. …………………… 
Interval between 
onset And death 
approx 
……………………. 
……………………. 
……………………. 
……………….. 
……………….. 
……………….. 
Manner of Death: How did the injury occur ? 
1. Natural 2.Accident 3. Suicide 4.Homicide 5. Pending investigation 
____________________________________________________________________________________________ 
If deceased was a female, was pregnancy associated with the death? 1.Yes 2. No 
If yes, was there a delivery ? 1. Yes 2. No 
____________________________________________________________________________________________ 
 Name and signature of the Medical Attendant certifying the cause of 
death 
 Date of verification……………..………………………………….. 
____________________________________________________________________________________________ 
 SEE REVERSE FOR INSTRUCTIONS 
____________________________________________________________________________________________ 
( To be detached and handed over to the relative of the deceased ) 
Certified that Shri/Smt/Kum…………………………………………………S/W/D of Shri………………………………… R/O 
……………………………………………………………was admitted to this hospital on …………………………… and expired on 
……………………………. (Medical Supdt. 
 Name of Hospital ) Doctor………………………… MEDICAL CERTIFICATE OF CAUSE OF DEATH 
Directions for completing the form 
Name of deceased: To be given in full. Do not use initials. If deceased is an infant, not yet married at time of death, write. ‘Son of (S/o)’ or ‘Daughter 
of (D/o)’ , followed by names of mother and father. 
Age: If the deceased was over 1 year of age, give age in completed years. If the deceased was below 1 year of age, give age in months and if below 1 
month give age in completed number of days, and if below one day, in hours. 
Cause of death: This part of the form should always be completed or the attending physician personally. 
 The certificate of cause of death is divided into two parts, I and II. Part I is again divided into three parts lines (a)(b)(c). If a single morbid 
condition complexity explains the deaths, than this will be written on line (a) of Part I, and nothing more need be written in the rest of part I or in Part 
II, or example, amallpox, lobar pneurcnia, cardlac, beriberl, are sufficient cause of death and usually nothing more is needed. 
 Often however, a number of morbid conditions will have been present at death, and the doctor must than complete the certificate in the 
proper manner so that the correct underlying cause will be tabulated. First, enter the Part I (a) the immediate cause of death. This does not mean the 
made of dying, e.g., heart failure, respiratory failure, etc. These terms should not appear on the certificate at all since they are modes of dying and not 
cause of death. Next consider whether the immediate cause is a comparison or delayed result of some other cause. If so, enter the antecedent cause in 
Part I, line (b). Sometimes there will be three stages in the course of events leading to death. If so, line (c) will be completed. The underlying cause to 
be tabulated is always written last in Part I. 
 Morbid conditions or injuries may be present which were not directly related to the train of events causing death but which contributed in 
some way to the fatal outcome. Sometimes the doctor finds it difficult to decide, especially for infant deaths, which of several independent conditions 
was the primary cause of death; but only one cause can be tabulated, so the doctor must decide. If the other diseases are not effects of the underlying 
cause, they are entered in Part II. 
 Do not write two or more conditions on a single line. Please write the names of the diseases (in full) in the certificate as eligibly as 
possible to avoid the risk of their being misread. 
Onset: Complete the column for interval between onset and death whenever possible, even if very approximately, e.g., “From birth” “several years”. 
Accident or violent deaths: Both the external cause and the nature of the injury are needed and should be stated. The doctor or hospital should always 
be able to describe the injury, stating the part of the body injured, and should give the external cause in full when this is shown. Example: (a) 
Hypostatic pneumonia; (b) Fracture of neck of fernur; (c) Fall from ladder at home. 
Old age or senllity : Old age (or senllity) should be not given as a cause of death. If a more specific cause is known. If old age was a contributory 
factor, it should entered in Part II. Example: (a) Chronic bronchitis, II old age. 
Completeness of information: A complete case of history is not wanted, but if the information is available, enough details should be given to enable 
the underlying cause to be properly classified. 
Example : Aneemia – Give type of anaemia, If known. Neoplasms – Indicate whether benign or mallgnant, and alte, with site of primary neoplasm, 
whenever, possible. Heart disease – Describe the condition specifically; if congestive heart failure, chronic on pulmonale, etc., are mentioned, give 
the antecedent conditions. Tetanus – Describe the antecedent injury, if known. Operation – State the condition for which the operation was 
performed. Dysentry – Specify whether bacllary, amoebic, etc., if know. Complications of pregnancy or delivery – Describe the complications 
specifically Tuberculosis – Give organs affected. 
Symptomatic Statement: Convulsions, diarhoea, fever, ascites, jaundice, debllity etc., are symptoms which may be due to any one of a number of 
different conditions. Sometimes nothing more is know, but whenever possible, give the disease which caused the symptom. 
Manner of death: Deaths not due to external cause should be identified as ‘Natural’. If the cause of death is known, but it is not known whether it was 
the result of an accident suicide or homicide and is subject to further investigation, the cause of death should invariably be filled in and the manner of 
death should be shown as ‘Pending Investigation’. 
 FORM No. 4 A 
(See Rule 7) 
MEDICAL CERTIFICATE OF CAUSE OF DEATH 
(For non-institutional deaths. Not to be used for still-births) 
To be sent to Registrar along with Form No.2 (Death Report) 
I hereby certify that the deceased Sri/Smt/Kum…………………………………………………………………….Son of 
/Wife of /Daughter of …………………………Resident of …………………..was under my treatment 
from:………………………to …………………….and he/she died on…………………………….at 
……….………A.M/P.M. 
NAME OF DECEASED 
Age at Death 
Sex If one year or 
more,age in years 
If less than 1 year, 
Age in months 
If less than one 
month, age in days 
If less than one day, 
age in hours 
For use of 
Statistical 
Office 
1.Male 
2.Female 

CAUSE OF DEATH 
I a)…………………………….… 
Immediate cause due to (or as a consequences of ) 
 State the disease, injury or complication which 
 Caused death, not the mode of dying such as 
 heart failure, asthenia, etc. 
Antecedent cause 
Morbid conditions, if any, giving rise to the 
Above cause, stating underlying conditions last (b)………………………………... 
 due to (or as a consequences of) 
(c)…………………………………... 
II. 
Other significant conditions contributing to the death …………………………… 
but not related to the disease or condition causing it. ………………….………….. 

Interval between onset 
And death approx 
………………………. 
………………………. 
………………………. 
………………………. 
……………. 
……………. 
……………. 
…………….. 
If deceased was a female, was pregnancy associated with the death? 1.Yes 2. 
No 
If yes, was there a delivery ? 1. Yes 2.No 
________________________________________________________________________________________________
_ 
 Name and signature of the Medical Attendant certifying the cause of 
death 
 Date of 
verification……………………..………………………………….. 
________________________________________________________________________________________________ 
SEE REVERSE FOR INSTRUCTIONS 
________________________________________________________________________________________________
___ 
( To be detached and handed over to the relative of the deceased ) 
Certified that Shri/Smt/Kum……………………………………………S/W/D of 
Shri………………………………………… 
R/O ………………………………………was under my treatment from : …………………………..to : 
…………………….. 
And he/she expired on …………………………….at ……………………………..A.M/P.M. 
 Doctor……………..………………………… 
 Signature and address of Medical Practitioner/ 
 Medical attendant with Registration No. MEDICAL CERTIFICATE OF CAUSE OF DEATH 
Directions for completing the form 
Name of deceased: To be given in full. Do not use initials. If deceased is an infant, not yet married at time of death, write. ‘Son of 
(S/o)’ or ‘Daughter of (D/o)’ , followed by names of mother and father. 
Age: If the deceased was over 1 year of age, give age in completed years. If the deceased was below 1 year of age, give age in 
months and if below 1 month give age in completed number of days, and if below one day, in hours. 
Cause of death: This part of the form should always be completed or the attending physician personally. 
 The certificate of cause of death is divided into two parts, I and II. Part I is again divided into three parts lines (a)(b)(c). If 
a single morbid condition complexity explains the deaths, than this will be written on line (a) of Part I, and nothing more need be 
written in the rest of part I or in Part II, or example, amallpox, lobar pneurcnia, cardlac, beriberl, are sufficient cause of death and 
usually nothing more is needed. 
 Often however, a number of morbid conditions will have been present at death, and the doctor must than complete the 
certificate in the proper manner so that the correct underlying cause will be tabulated. First, enter the Part I (a) the immediate cause 
of death. This does not mean the made of dying, e.g., heart failure, respiratory failure, etc. These terms should not appear on the 
certificate at all since they are modes of dying and not cause of death. Next consider whether the immediate cause is a comparison or 
delayed result of some other cause. If so, enter the antecedent cause in Part I, line (b). Sometimes there will be three stages in the 
course of events leading to death. If so, line (c) will be completed. The underlying cause to be tabulated is always written last in Part 
I. 
 Morbid conditions or injuries may be present which were not directly related to the train of events causing death but which 
contributed in some way to the fatal outcome. Sometimes the doctor finds it difficult to decide, especially for infant deaths, which of 
several independent conditions was the primary cause of death; but only one cause can be tabulated, so the doctor must decide. If the 
other diseases are not effects of the underlying cause, they are entered in Part II. 
 Do not write two or more conditions on a single line. Please write the names of the diseases (in full) in the certificate as 
eligibly as possible to avoid the risk of their being misread. 
Onset: Complete the column for interval between onset and death whenever possible, even if very approximately, e.g., “From birth” 
“several years”. 
Accident or violent deaths: Both the external cause and the nature of the injury are needed and should be stated. The doctor or
hospital should always be able to describe the injury, stating the part of the body injured, and should give the external cause in full 
when this is shown. Example: (a) Hypostatic pneumonia; (b) Fracture of neck of fernur; (c) Fall from ladder at home. 
Old age or senllity : Old age (or senllity) should be not given as a cause of death. If a more specific cause is known. If old age was a 
contributory factor, it should entered in Part II. Example: (a) Chronic bronchitis, II old age. 
Completeness of information: A complete case of history is not wanted, but if the information is available, enough details should be 
given to enable the underlying cause to be properly classified. 
Example : Aneemia – Give type of anaemia, If known. Neoplasms – Indicate whether benign or mallgnant, and alte, with site of 
primary neoplasm, whenever, possible. Heart disease – Describe the condition specifically; if congestive heart failure, chronic on 
pulmonale, etc., are mentioned, give the antecedent conditions. Tetanus – Describe the antecedent injury, if known. Operation –
State the condition for which the operation was performed. Dysentry – Specify whether bacllary, amoebic, etc., if know. 
Complications of pregnancy or delivery – Describe the complications specifically Tuberculosis – Give organs affected. 
Symptomatic Statement: Convulsions, diarhoea, fever, ascites, jaundice, debllity etc., are symptoms which may be due to any one of 
a number of different conditions. Sometimes nothing more is know, but whenever possible, give the disease which caused the 
symptom. 
Manner of death: Deaths not due to external cause should be identified as ‘Natural’. If the cause of death is known, but it is not 
known whether it was the result of an accident suicide or homicide and is subject to further investigation, the cause of death should 
invariably be filled in and the manner of death should be shown as ‘Pending Investigation’. 
 FORM NO.5 
(See Rule 8) 
BIRTH CERTIFICATE 
(Issued under Section 12/17) 
 This is to certify that the following information has been taken from the original record of birth 
which is the register for (Local Area) 
……………………………………………………………………………… 
Of Tahsil …………………………………………… of 
District…………………………………………………………… 
Of State………………………………………………………………………… 
Name ………………………………………………………… 
Sex ………………………………………………………… 
Date of Birth ………………………………………………………… 
Place of Birth ………………………………………………………… 
Name of Father ………………………………………………………… 
Name of Mother ………………………………………………………… 
Registration No………………………………………………………… 
Date of Registration ………………………………………………………… 
Date ………………………………………………………… Signature of issuing authority 
 Seal FORM NO.6 
(See Rule 8) 
DEATH CERTIFICATE 
(Issued under Section 12/17) 
 This is to certify that the following information has been taken from the original record of death 
which is the register for (Local Area) 
……………………………………………………………………………… 
Of Tahsil …………………………………………… of 
District…………………………………………………………… 
Of State………………………………………………………………………… 
Name ………………………………………………………… 
Sex ………………………………………………………… 
Date of Death ………………………………………………………… 
Place of Death ………………………………………………………… 
Registration No………………………………………………………… 
Date of Registration ………………………………………………………… 
Date ………………………………………………………… Signature of issuing authority 
 Seal 
No disclosure shall be made of particulars regarding the cause of death as entered in the Register. 
See provision to section 17(1). FORM NO.7 
(See Rule 12) 
BIRTH REGISTER 
 BIRTH REPORT 
Legal Information 
This part to be added to the Birth Register 
To be filled by the informant 
 Date of Birth : (Enter the exact day, 
month and year the child was born e.g.1-1-2000) 
Sex : (Enter “male” or “female” : 
Do not use abbreviation) 
Name of the child, if any : 
(If any named, leave blank) 
Name of the father : 
(Full name as usually written) 
Name of the mother : 
(Full name as usually written) 
Place of birth : (Tick the appropriate entry 1 or 2 below and 
give the name of the Hospital/institution or the address of the 
house where the birth took place) 
1.Hospital / Institution Name : 
2. House 3. Address : 
Informant’s name : 
Address : 
(After completing 
all columns 1 to 20, 
informant will put data 
and signature here ) 
Date: Signature of the left thumb mark of the informant
To be filled by the Registrar 
Registration No : Registration Date : Registration Unit : 
Town/Village : District : Remarks : (If any) 

 Name and Signature of the Registrar FORM NO.8 
(See Rule 12) 
DEATH REGISTER 
DEATH REPORT 
Legal Information 
This part to be added to the Death Register 
To be filled by the informant 
 Date of Death : (Enter the exact day, 
month and year the child was born e.g.1-1-2000) 
Name of the Deceased : 
(Full name as usually written) 
Sex of the deceased : 
(Enter “male” or “female” ; do not use abbreviation) 
Age of deceased: 
(if the deceased was over 1 year of age, give 
age in completed years. If the deceased was 
below 1 year of age, give age in months, and 
if below 1 month give age in completed 
number of days, and if below one day, in hours) 
Place of death : 
(Tick the appropriate entry 1 or 2 below and 
give the name of the Hospital/institution or 
the address of the house where the death 
took place) 
1.Hospital / Institution Name : 
2.House 3. Address : 
Informant’s name : 
Address : 
(After completing 
all columns 1 to 20, 
informant will put data 
and signature here ) 
Date: Signature of the left thumb mark of the informant
To be filled by the Registrar 
Registration No : Registration Date : Registration Unit : 
Town/Village :; District : Remarks : (If any) 

 Name and Signature of the Registrar FORM NO.9 
(See Rule 12) 
STILL BIRTH REGISTER 
STILL BIRTH REPORT 
Legal Information 
This part to be added to the Death Register 
To be filled by the informant 
Date of Birth : 
(Enter the exact day, month and year e.g.1-1-2000) 
Sex : (Enter “male” or “female”) 
(Do not use abbreviation) 
Name of the father : 
(Full name as usually written) 
Name of the mother: 
(Full name as usually written) 
Place of birth : 
(Tick the appropriate entry below and give the name 
of the Hospital/Institution or the address of the house 
where the birth took place) 
1. Hospital / Institution Name 
2. House 3. Address : 
Informant’s Name : 
Address : 
(After completing all columns 
1 to 12, informant will put date 
and signature here   
Date : Signature or left thumb mark of the informant 
To be filled by the Registrar 
Registration No : Registration Date : Registration Unit : 
Town/Village :; District : Remarks : (If any) 

 Name and Signature of the Registrar FORM NO.10 
(See Rule 13) 
NON – AVAILABILITY CERTIFICATE 
(Issued under Section 17 of the Registration of Births and Deaths Act, 1969) 
This is to certify that a search has been made on the request of 
Shri/Smt/Kum…………………………………………………………………………………………
…………………………….. Son/Wift/Daughter of 
…………………………………………………………in the registration records for the year(s) 
……………………………………..relating to (Local 
area)…………………………………………………………………..of 
(Tahsil)……………………………………………of 
(District)………………………………………………… of 
(State)……………………………………………….and found that the event relating to the 
birth/death of……………………………………………….son/daughter 
of…………………………………………….was not registered. 
Date………………………….. Signature of issuing 
authority 
 Seal FORM No.11 
[See Rule 14] 
SUMMARY MONTHLY REPORT OF BIRTHS 
1. Report for the month of :…………………………………………….year 
:………………………. 
2. District : 
3. Town / Village : 
4. Registration Unit : 
5. Number of Births Registered : 
a) Within one year of their occurrence : 
b) After one year of their occurrence : 
 Total * (a + b) : 
• Total should be equal to the number of Birth Report Forms [ Form No:1 ] attached with this 
 Monthly report. 
Dated: Signature & Name 
 of the Registrar
 Submitted to the Chief Registrar / District Registrar.FORM No.12 
[See Rule 14] 
SUMMARY MONTHLY REPORT OF DEATHS 
1. Report for the month of :………………………………….year :………………………. 
2. District : 
3. Town / Village : 
4. Registration Unit : 
5. Details of Deaths Registered during the Month : 
DEATHS 
Registered within 
one year of 
occurrence 
Registered after one 
year of occurrence 
Total * 
INFANT DEATHS MATERNAL 
DEATHS 
1 2 3 4 5 

Note: Infant and Maternal Deaths should also be included in the Deaths. 
• The number of Statistical Reporting Form (Form No.2) attached should be equal to the 
number of deaths Registered. 
Dated: Signature & Name 
 of the Registrar 
 FORM No.13 
[See Rule 14] 
SUMMARY MONTHLY REPORT OF STILL BIRTHS 
1. Report for the month of:…………………………………………….year 
:………………………. 
2. District : 
3. Town / Village: 
4. Registration Unit : 
5. Number of Still Births Registered :* 
• Number of Still-births Registered should be equal to the number of Still Birth Report Forms 
( Form No.3) attached with this monthly report. 
 Signature & Name 
Dated: of the Registrar 
 Submitted to the Chief Registrar / District Registrar. FORM NO.14 
INSPECTION REPORT 
1. Particulars of the Registration Unit:- 
a) Name :- 
b) District / Mandal / Village /Gram Panchayat / Municipality :- 
c) Rural / Urban 
d) Population :- 
e) Area :- 
f) Whether the registration unit has a board ? Yes / No 
2. Functioning of registration unit :- 
a) Name of Registrar :- 
b) Whether Trained ? 
c) Whether jurisdiction of the registration centre is demarcated? Yes / No 
d) Whether the notional map of the registration unit is kept? Yes / No 
e) Whether blank registers and other forms are kept : 
Stock lasting for a year/half-year/3months/less than 3 months? Yes / No 
f) Whether a list of notifiers is maintained? Yes / No 
g) Whether a list of hospitals/jails and other institutions is maintained? Yes / No 
h) Whether a copy of the Act/Rules/Executives instructions is kept handy? Yes / No 
i) Whether the norm on expected number of events supplied by the 
 Chief Registrar is readily available? Yes / No 
3. Registering Performance 
a) Whether each register begins from January and all pages are given serial numbers ? Yes / No 
b) Whether registration records are generally kept neat and clean ? Yes / No 
c) Whether records are kept in safe custody? Yes / No 
d) Whether events reported are registered promptly ? Yes / No 
e) Whether late and delayed events are registered according 
to rules and instructions ? Yes / No 
(Please ensure that letter “D” or its regional equivalent is added before the 
Serial Nos of delayed events not relating to the year of reporting) 
f) Whether Corrections, if any are made in the manner prescribed Yes / No 
g) Whether follow up action is taken on the information received from notifiers? Yes / No 
h) No. of Institutions reporting the vital events 
i. Regularly 
ii. Occasionally 
iii. Never 
i) Date of sending of the last returns Yes / No 
j) No. of returns due but not sent :- 
k) Whether medical certificates are linked and sent along with the return ? 
l) Whether record relating to previous years have been sent to the 
concerned officer ? Yes / No 4. Remarks of the Inspecting Officers 
a) Date of Inspection :- 
b) Date of last Inspection :- 
c) No. of spot verification made ………………………………………………….. 
Births ………………………..Still Births …………………Deaths 
d) No. of the events detected which are not recorded………………………………. 
Births ………………………..Still Births …………………Deaths 
e) No. of events found registered which did not occur…………………………. 
Within the jurisdiction of the registration units 
f) Total No. of cumulative events registered………………………. 
Births ………………………..Still Births …………………Deaths 
g) Whether these are consistent with the norms provided? 
h) Overall assessment_______ 
Very Good/Satisfactory/Unsatisfactory 
i) Specific instructions if any, given to the registrar :- 
Date : Signature of the Inspecting 
Officer & Designation SUBSEQUENT AMENDMENTS TO ANDHRA PRADESH REGISTRATION OF
BIRTHS & DEATHS RULES 1999
1. G.O.Ms.No.26 HM&FW (N1) Dept., 
dated : 12.01.2000
 Appointment of Registration 
functionaries. 
2. G.O.Ms.No.27 HM&FW (N1) Dept., 
dated : 12.01.2000 
 Notification and MCCD. 
3. G.O.Ms.No.70 HM&FW (N1) Dept., 
 dated : 15.02.2000 
 Inter Departmental Co-ordination 
Committee - District & Mandal level. 
4. G.O.Ms.No.203 HM&FW (N1) Dept., 
 dated : 13.06.2000 
 Inter Departmental Co-ordination 
Committee - State level. 
5. G.O.Ms.No.90 HM&FW (N2) Dept., 
dated : 02.06.2001 
 Appointment of Village 
Administrative Officer as Registrar in 
place of Executive Officer in 
Panchayats. 
6. G.O.Ms.No.172 HM&FW (D1) Dept., 
dated : 21.05.2002 
 Reconciliation of Vital Events by 
Panchayat Secretaries, ANMs & 
Anganwadi Workers. 
7. G.O.Ms.No.230 HM&FW (D1) Dept., 
dated : 11.06.2002 
 Appointment of Panchayat 
Secretaries as Registrar in place of 
Village Administrative Officers. 
8. G.O.Ms.No.13 HM&FW (D1) Dept., 
dated : 31.01.2003 
 Institutions for Reporting, 
Registration and computerization of 
the Data. 
9. G.O.Ms.No.276 PR&RD (Mdl.II) 
Dept., dated : 13.07.2003 
 Panchayat Secretary powers to grant 
Certificates. 
10. G.O.Rt.No.973 HM&FW (D1) Dept., 
dated : 10.11.2004 
 Appointment of Registrars for BHEL, 
Township Vishakapatnam Township. 
11. G.O.Rt.No.97 HM&FW (D1) Dept., 
dated : 01.02.2005 
 Appointment of Chief Medical 
Officer of Health, MCH as Dy.Addl. 
District Registrar. 
12. G.O.Ms.No.59 HM&FW (D1) Dept., 
dated : 18.02.2007 
 Standardized Birth & Death 
Certificates. 
13. G.O.Ms.No.329 HM&FW (D1) Dept., 
dated : 01.10.2007 
 Appointment of Commissioner 
GHMC as District Registrar, etc. 
14. G.O.Ms.No.199 PR&RD (MDL.II) 
Dept., dated : 18.05.2007 
 Revised Job chart of Panchayat 
Secretaries. 
15. G.O.Ms.No.167 HM&FW (D1) Dept., 
dated : 13.08.2009 
 Relaxation for name entry after 15 
years. GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Health Medical & Family Welfare – Vital Statistics- Enforcement of Registration of Births and Deaths Act 
1969 (Act. No. 18 of 1969) Appointment of Chief Registrar and others officers-Orders – Issued. 
---------------------------------------------------------------------------------------------------- 
HEALTH MEDICAL & FAMILY WELFARE (N1) DEPARTMENT 
G.O.Ms.No. 26 Dated: 12-1-2000. 
 Read the following:- 
 1. G.O.Ms. No: 444, HM & FW(N1), Dept., Dt:8.11.96 
 2. D.H.Lr.No:6776/VS/F2/99, Dt:24.05.99. 
 3. RGI Lr.No:6/4/97-VS(CRS), Dt:7.9.99 
 4. D.H. Lr.No:6776/VS/F2/99, Dt: 30.9.99. 
<<>> 
ORDER: 
 In accordance with the decision taken during the meeting held on 28.04.99 and in view of the suggestions of 
Registrar General of India in the reference 3
rd
 read above the following draft notification shall be substituted in place of 
notification issued in the G.O. 1
st
 read above and shall be published in Andhra Pradesh Gazette. 
DRAFT NOTIFICATION – I
 In exercise of the powers conferred by Sub-section (1) of Section 4 of the Registration of Births and Deaths 
Act, 1969 (central Act No. 18 of 1969) the Governor of Andhra Pradesh here by appoints the Director of Health as 
Chief Registrar of Births and Deaths for the State of Andhra Pradesh. 
DRAFT NOTIFICATION – II
 In exercise of the powers conferred by Sub- Section (2) of Section 4 of the Registration of Births and Deaths 
Act, 1969 (Central Act No.18 of 1969) the Governor of Andhra Pradesh here by appoints. 
 The Additional Director of Medical and Health Services (Communicable Diseases), the Deputy Commissioner 
of Panchayat Raj in the office of the Commissioner of Panchayat Raj, Hyderabad and the Commissioner and Director 
of Municipal Administration, Andhra Pradesh, Hyderabad as the Additional Chief Registrars of Births and Deaths for 
the state of Andhra Pradesh. 
 The Regional Director of Medical and Health Services of each zone as Additional Chief Registrar of Births 
and Deaths and the Deputy Director (Statistics) in the office of the Regional Director of Medical and Health Services 
and Additional Deputy Chief Registrar of Births and Deaths for their respective Zones. 
 The Deputy Director of Medical and Health Services (Statistics) in the office of the Director of Health as the 
Deputy Chief Registrar of Births and Deaths for the State of Andhra Pradesh. 
DRAFT NOTIFICATION – III
 In exercise of the powers conferred by the Sub-Section (1) of Section 6 of the Registration of Births and 
Deaths Act, 1969 (Central Act No: 18 of 1969) the Governor of Andhra Pradesh here by appoints. 
a. The District Medical and Health Officer of each district as District Registrar of Births and Deaths for the 
district. 
b. The District Revenue Officer of each district as the Additional District Registrar of Births and Deaths and 
Deaths (Rural). 
c. The Commissioner of the Municipal Corporations of Hyderabad, Visakhapatnam, Vijayawada, Kurnool, 
Guntur, Warangal, and Rajahmundray as the Additional District Registrars of Births and Deaths (Urban). 
d. The District Panchayat Officer each District as the Additional District Registrar of Births and Deaths. DRAFT NOTIFICATION – IV
In exercise of the powers conferred by Sub-section (1) of section 7 of the Registration of Births and Deaths 
Act, 1969 (Central Act. No: 18 of 1969) the Governor of Andhra Pradesh here by appoints the persons noted in column 
(2) as Registrar of Births and Deaths for the local areas specified in column (1) of the statement given below. 
Local Area Designation of the persons appointed as Registrar of Births and Deaths. 
Municipal Corporation of Hyderabad 
The asst. Medical Officer of Health of each circle in Hyderabad 
The Medical Officer of Health, Secunderabad division for 
Secunderabad division. 
Municipal Corporation of Visakhapatnam, Vijayawada, 
Kurnool, Guntur, Warangal and Rajahmundry. 
The Municipal Health Officer and there is no such officer, the 
Commissioner, of the Municipal corporation. 
Municipalities 
The Municipal Health Officer and there is no such officer, the 
Commissioner of the Municipality. 
Industrial / Project Town Ships: 
1 Vijayapuri (North) Nalgonda District Health Officer, Vijayapuri (North), Hill Colony, Nalgonda Dist. 
2 Vijayapuri (South) Guntur District Do- 
3 Srikakulam, Kurnool District Senior Entomologist (Anti Malaria Officer) Sunnipenta, Srisailam 
Project, Krunool dist. 
4 Srikakulam Mahaboobnagar District Do- 
5 Upper Sileru Project, Visakhapatnam Dist. Local Health Assistant. 
6 Mothugudem (lower Sileru) Project Khammam 
district. 
Health Inspector attached to the lower Sileru Project Hospital, 
Mothugudem. 
7 Shar Project, Sriharikota, Nellore (District) Health Officer, SHAR Project, Sriharikota. 
8 Prasanthi Nilayam Ananthapur District. Local Health Assistant. 
9 Secunderabad Contonment. Executive Officer, Contonment Board, Secunderabad. 
10 B.H.E.L., Ramachandrapuram Executive Supervisor, Town Ship, Administration, BHEL. 
11 Sriram Sagar Project Town Ship, Nizamabad District Medical Officer, Government Hospital Sriram Sagar Project, 
Pochampadu, Nizamabad District. 
 Mandal The Mandal Revenue Officer of the Mandal concerned. 
 Local area other than that mentioned above, i.e, 
village. 
Village Administration Officer concerned. 
(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
 RACHEL CHATTERJEE 
 SECRETARY TO GOVERNMENT. 
To, 
The Director of Health, Hyderabad and Chief Registrar of Births 
& Deaths, Hyderabad.TIME AND FORM FOR NOTIFYING INFORMATION UNDER THE ENFORCEMENT & 
REGISTRATION OF BIRTHS AND DEATHS ACT 1969 IN VITAL STATISTICS. 
{G.O.Ms.NO.27, Health Medical & Family Welfare (NI), 12
th
 January, 2000.} 
In exercise of the powers conferred under section 10(1) & (2 ) of the Registration of Births and Deaths 
Act 1969 (Act No. 18 of 1969) the Governor of Andhra Pradesh issues the following orders: 
a. Time and form for notifying information under section 10(1):-
1. M.P.H.A. (F)/ANM and MPHA (Male) shall notify births, deaths and still-births to the Registrar under 
section 10(1) (i). They will obtain information of births, deaths and still births occurred in their jurisdiction 
in Forms No. 1, 2&3 during their field visits from the information along with the signature of the informants 
and deliver then within 15 days from the date of occurrence of the event to the Local Registrar who will 
register the events after due verification and if not registered earlier following the rules prescribed for 
registration. 
2. It shall be the duty of trained or untrained Dai to notify a birth or still – birth which she attended and 
Anganwadi worker village servant to notify birth, death and still – birth under section 10(1) (iii) either orally 
or in writing as the case may be with the following details to the Registrar with in 15 days from the date of 
occurrence of the event. 
Birth : Date of birth, Place of birth Sex of the Child, Name and local address of the parents. 
Death : Date of death, Place of death, Sex, Age at death, Name and Address of the diseased. 
Still-birth : Date of Still – birth, Sex of the Child, Place of Still Birth, Name and Local 
 Address of the Parents. 
Soon after the receipt of the information from the Notifier, the Registrar will verify the registration 
of such event and if not registered, he will issue notice to the informant and obtain complete information 
required for the registration of the birth, death and still – birth as the case may be and take steps for the 
registration of the event. 
b. Certification of Cause of Death under section 10(2) :-
1. In case of a death occurred in a Government, Private Hospital, Corporate Hospital, Private Nursing Home, it shall be 
the duty of the Medical officer or any Medical Attendant who attended the deceased to certify the cause of Death under 
Section 10(2) in Form No.4 
2. In case of a Non-Institutional death in an Urban area, it shall be the duty of the Private Medical Practitioner who 
attended the deceased during last illness to certify the cause of death under section 10(2) in From No.4A. GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
MEDICAL & HEALTH – VITAL STATISTICS – Reconstitution of Inter departmental Co-ordination committee on 
Vital Statistics at District Level, Mandal Level and Municipal Areas Levels – Orders – Issued. 
HEALTH MEDICAL AND FAMILY WELFARE (N1) DEPARTMENT 
G.O.Ms.No.70 Dated:15.02.2000
 Read the following:- 
 1. G.O.Ms.No.588, HM&FW (N1) Dept. Dt.5-12-1998. 
 2. DH.Lr.No.2058/VS/F2/99, Dated:31.12.1999. 
<<>> 
ORDER:
 In the G.O read above orders were issued for constitution of Inter Department Co-ordination Committee on 
Vital Statistics at District level and Mandal Levels to review the District wise and Mandal wise progress of Registration 
of Births and Deaths. 
2. Consequent on issue of re-organization orders vide G.O.Ms. No. 26 Health, Medical and Family Welfare (Ni) 
Department, dt.12-1-2000 for appointment of Chief Registrar and other officers for Registration of Births and Deaths 
and as per the decision taken in the Inter Department Co-ordination Committee Meeting held on 6-11-1999 in the 
Chambers of Secretary Health Medical and family Welfare Department, orders are hereby issued to re-constitute the 
Inter Departmental Co-ordination Committee on Vital Statistics at District, Mandal and Municipal Corporation levels 
as follows:- 

I. District Level Inter Departmental Co-ordination Committee on Vital Statistics:-
1. District Revenue Officer - Chairman 
2. District Medical and Health Officer and 
 District Registrar of Births and Deaths. - Convener 
3. District Panchayt Officer - Member 
4. District Woman and Child Welfare Officer. - Member 
5. Municipal Health Officer / Commissioner 
 Of Municipalities in the District - Member 
6. Chief Planning Officer. - Member 
2. Mandal Level Inter Departmental Co-ordination Committee on Vital Statistics.
1. Mandal Revenue Officer - Chairman-cum-Convener 
2. Executive Officers of Notified Gram Panchyats - Members 
3. Village Administrative Officers - Members 
3. Municipal Corporation Level Inter Departmental Co-ordination Committee on vital statistics:
 1. Municipal Commissioner - Chairman 
 2. Municipal Health Officer - Member-Convener 
 3. Representative of District Collector - Member. 
4. The District Level Committee should meet on monthly basis to:- 
 1. Review the progress of Registration and reporting of events by notified panchayats and Municipalities. 
 2. Take steps for 100% collection of returns from the Mandal Revenue Officers. 
 3. Suggest action on chronic defaulters not submitting the returns. 
 4. Review the steps taken by the Mandal Revenue Officers to achieve 100% registration of Births and Deaths. 5. The Mandal Level Committees should meet once in a month to:-
1. Review Village-wise progress of notification of Births and Deaths during the previous month by Para medical 
staff, Anganwadi workers to village Administrative Officers. 
2. Review number of births and deaths registered by the village Administrative Officers Village-wise. 
3. Identify the Villages of low registration and steps taken for improvement of registration. 
4. Review the progress of collection of monthly returns from the village Administrative Officers for onward 
transmission to the Chief Registrar and take steps for collection of 100% returns from the village 
Administrative Officers. 
5. The Municipal Corporation level Committee should meet on monthly basis to review the progress of 
registration and reporting on events. 
6. The above committee should meet as per the above schedules and send the proceedings of the meeting to the 
Chief Registrar of Births and Deaths and Director of Health, Andhra Pradesh, Hyderabad, every month 
without fail. 
7. The Chief Registrar of Births and Deaths and Director of Health is requested to take further action in the 
matter. 
(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 RACHEL CHATTERJEE 
 SECRETARY TO GOVERNMENT 
// TRUE COPY // 
 for DIRECTOR OF HEALTH 
Administrative Officer GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Vital Statistics – Reconstitution of inter Department Co-ordination Committee on Vital Statistics at State 
Level – Orders – Issued. 

HEALTH MEDICAL & FAMILY WELFARE (N1) DEPARTMENT. 
G.O.Ms.No:203 Dated: 13
th
 June, 2000 
 Read the following:
1. G.O.Ms..No. 529 HM&FW Dept, dt: 2.11.1998. 
2. From the D.H.Lr.Rc.No.2028/VS/F2/99, Dt: 31.12.1999 
***** 
ORDER: 
 In the G.O. 1
st
 read above, inter Departmental Co-ordination Committee at Staate Level for Cocoordinating the work of Vital Statistics constituted. The Director of Health, Andhra Pradesh, Hyderabad in 
this letter 2
nd
 read above has proposed for reconstituting the said committee with the following: 
1. Principal Secretary to Government - Chairman 
 Health medical & Family Welfare Department 
2. Director of Health - Member 
3. Commissioner & (Family Welfare) - Member 
4. Additional Director (CD) - Member 
5. Deputy Director (Statistics) - Member – Convener 
The representative of the following Departments members. 

6. Panchayat Raj Department 
7. Commissioner of land Revenue 
8. Municipal Administration Department 
9. Information and Public Relations Department. 
10. Printing, Stationery and Stores Purchase Department. 
11. Director of Census Operation, Andhra Pradesh Hyderabad. 
12. Director of Economics and Statistics. 
13. Director of Women and Child Welfare. The Government after careful examination of the above proposal of Director of Health hereby agree 
to Reconstitute the Inter – Departmental Co-ordination Committee at 
State Level for coordinating the work of Vital Statistics as in Para 1 above. 

(BY ORDER IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
RACHEL CHATTERJEE 
 SECRETARY TO GOVERNMENT 
To, 
1. The Director of Health, Andhra Pradesh, Hyderabad. 
2. The Municipal Administration & Urban Development Department, Andhra Pradesh, Secretariat. 
3. The Revenue Department, Andhra Pradesh, Secretariat. 
4. The Panchayat Raj & Rural Development Department, Andhra Pradesh, Secretariat. 
5. The Women & Child Welfare Department. 
6. The Commissioner Family Welfare Department 
7. The Director, Bureau of Economics & Statistics Department 
8. The Commissioner, Panchayat Raj Department. 
9. The Commissioner of Land Revenue. 
10. The Commissioner Printing & Stationery and Stores Purchase Department. 
11. The Director Census Operations, Andhra Pradesh, Hyderabad. 
12. The Director of Women & Child Welfare Department. 
13. The P.S. to Principal Secretary, HM&FW Department. 
Copy to: 
1. All Heads of the Departments under the control of HM&FW Department. 
2. All Heads of the Departments of Secretariat. 
Sf/Sc. 
// FORWARDED :: BY ORDER // 
 SECTION OFFICER GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Health Medical and Family Welfare – Vital Statistics – Enforcement of Registration of Births and Deaths 
Act, 1969 (Act No.18 of 1969) Appointment of Chief Registrar and Other Officers – Amendment to 
G.O.Ms.No.26, Health Medical and Family Welfare (N1) Department, dt: 12.01.2000 – Orders – Issued. 
 ----------------------------------------------------------------------------------------------------------- 
HEALTH MEDICAL AND FAMILY WELFARE (N2) DEPARTMENT 
G.O.MS.No.90. Dated : 02.06.2001.
Read the following :- 
1. G.O.Ms.No.26, Health Medical and Family Welfare (N1) Department, dt: 12.01.2000 
2. From the Director of Health, Hyderabad, letter Rc.No.2053/VS/F2/98, Dt.27.12.2000. 
* * * 
ORDER :
1. In Notification IV issued in G.O. first read above, Executive Officers of Panchayats (with E.O.) 
have been appointed as Registrar of Births and Deaths. 
2. The Director of Health, Hyderabad, in his letter 2
nd
 read above, has now stated that in the meeting of 
State level Inter Departmental Co-ordination Committee on Vital Statistics held on 01.12.2000 
reported that instead of having a dual reporting system i.e., through the Village Administrative 
Officer and Executive Officers of notified Panchayats, it would be more appropriate to have only 
one Agency Village Administrative Officer and submitted proposals for issue of an amendment to 
the G.O.Ms.No.26, Dated : 12.01.2000 appointing the Village Administrative Officers as Registrars 
of Births and Deaths in place of Executive Officers in Notified Panchayats. 
3. The Government after careful consideration have decided to appoint village Administrative Officers 
as Registrar of Births and Deaths in Panchayats concerned inplace of Executive Officers by 
amending the said Notification issue in the said G.O. suitably. Accordingly, the following 
Notification will be published in the A.P. Gazette :- 
NOTIFICATION
 In exercise of the powers conferred by sub-section (1) of section 7 of the Registration of 
Births and Deaths Act, 1969 (Central Act No.18 of 1969), the Governor of Andhra Pradesh hereby makes 
the following amendment to the Notification IV issued in G.O.Ms.No.26, Health Medical and Family 
Welfare (N1) Department, dated 12
th
 January, 2000, namely :- AMENDMENT
 In the said Notification IV,in the statement, for the entry “Panchayat (with Executive 
Officer) in column (1) and for the entry “The Executive Officer of the Panchayat” in column (2), the entry 
“Panchayat” and the entry “Village Administrative Officer concerned” shall respectively be substituted. 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 C.ARJUNA RAO 
SPECIAL CHIEF SECRETARY TO GOVERNMENT. 
To 
The Director of Health, Hyderabad and Chief Registrar of Births and Deaths, Hyderabad. 
The Commissioner of Printing and Stationery Stores Purchases, Hyderabad (with a request to publish the 
Amendment in A.P.Gazette and furnish 1600 copies). 
The Deputy Commissioner of Panchayat Raj, O/o.Panchayat Raj Department. 
The Commissioner & Director, Municipal Administration, A.P., Hyderabad. 
The Regional Director of Medical & Health Services of all zones. 
The Deputy Director of Medical & Health Services, Statistics, Office of the Director of Health, Hyderabad. 
All District Medical and Health Officers. 
All District Revenue Officers. 
The Municipal Commissioner, Hyderabad, Vizag, Vijaywada, Kurnool, Guntur, Warangal, Rajahmundry. 
All District Pachayat Officer of the state. 
The Accountant General, A.P., Hyderabad. 
The Registrar General of India, New Delhi. 
Copy to :- 
Minister (Medical & Health) 
P.S.to Special Chief Secretary, H.M.& F.W. Department. 
P.S. to Secretary, H.M.& F.W. Department. 
Information & Public Relations Department. 
Law (E) Department. 
 / / FORWARDED BY ORDER / / 
SECTION OFFICER GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
GOVERNING FOR RESULTS – System for assessing birth rate and death rates and prevalence of 
communicable diseases District and Mandal wise for focused interventions Improvement in Civil 
registration of births and deaths and reporting incidence of diseases Instructions – Issued. 
HEALTH, MEDICAL & FAMILY WELFARE [D1] DEPARTMENT 
G.O.Ms.No.172, Dated:21-5-2002. 
ORDER: 
 It has been observed, there are inadequate systems for reporting and recording the Civil Registration 
of Births and Deaths in the state that the birth and death rates for each district and mandal and municipality 
levels. In order to improve the Civil Registration System the Village Secretary has been entrusted with 
responsibility of Registration of Births and Deaths at village level and to compile the data and report to the 
Mandal Revenue Officer. The Registrar General, Census of India has brought to the notice of the state 
government that the reporting of births and deaths in Orrissa state has improved greatly with the A.N.M’s 
and the Anganwadi Workers sitting together, comparing and updating their lists as well as other lists and 
reporting this updated list every month. This issue as well as the reporting system for communicable 
diseases have been considered in consultation with Women Development & Child Welfare Department and 
the Panchayat Raj Department. 
2. Government after careful consideration of the matter have decided to adopt the good practice of 
Orissa state for updating birth and death lists, and hereby direct that the A.N.M Anganwadi Worker and the 
Village Secretary shall meet once a month to update and reconcile the birth and death list. The A.N.M shall 
sent a copy of this reconciled updated birth and death list to the Medical Officer of the Primary Health 
Centre for compilation and report to the District Medical and Health Officer every month. 
3. It is also considered that a surveillance system on communicable diseases should e instituted and the 
Village Secretariat can compile and report the data on incidence of communicable disease in the village to 
the Medical Officer of Primary Health Centre it is decided that a system to obtain the information on 
incidence of communicable diseases in every village in the state can be instituted through village secretariat. 
Accordingly government hereby ordered that the village secretary shall be responsible for reporting on the 
diseases incidence, to the Medical Officer of the concerned Primary Health Centre every month in the 
format prescribed by Medical and Health Department. The Medical Officer of the Primary Health Centre 
shall, in turn, compile the data and sent a report to the District Medical and Health Officer. This system is 
instructed to obtain surveillance data on prevalence of disease for focused prevention and control measures. 
4. The above instructions shall be followed by all concerned scrupulously. 
( BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 RACHEL CHATTERJEE 
 PRINCIPAL SECRETARY TO GOVERNMENT GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Medical & Health Services – Vital Statistics – Enforcement of Births and Death Registration Act (Central Act No. 18 
of 1969) – Amendment to G.O.Ms.No26, Health, Medical and family Welfare (N1) Department, Dt.12-01-2000 and 
G.O.Ms.No90, Health, Medical & Family Welfare (N2) Department, dt.2.3.2001 – Appointment of Secretary to Gram 
Panchayat Births and Deaths Registrar in place of Village Administrative Officer and Executive Officers of Panchayats 
– Orders – Issued. 
HEALTH MEDICAL & FAMILY WELFARE (D1) DEPARTMENT 
G.O.Ms.No.230 Dated:11-6-2002. 
 Read the following:- 
1. G.O.Ms.No26, H.M&F.W(N1) Department, dt.12-1-2000. 
2. G.O.Ms.No.90, H.M&F.W(N2) Department, dt.2-3-2001. 
3. Govt. D.O.Letter No.12372/Pts.IV/A2/2001, dt.2.5.2001 of PR & RD. Department. 
4. G.O.Ms.No.PR & RD (MDL.II) Department, dt.7.1.2002 
5. From the Director of Health and Chief Registrar of Births and Deaths, Hyderabad Lr.Rc.No.2058/VS/F2/98, 
dt.14.12.2001 
<<>> 
ORDER: 

1. In the G.O. 1
st
 read above orders were issued appointing the Executive Officer of the Panchayat as the Registrar of 
Births and Deaths for the local area of Panchayat. In the G.O.2
nd
 read above orders were issued appointing the Village 
Administrative Officer as the Registrar of Births and Deaths in place of the Executive Officer. In the D.O letter 3
rd
 read 
above the orders issued keeping the orders issued in the G.O.2
nd
 read above in abeyance and it was clarified that the 
Executive Officer of Panchayat shall continue as the Registrar of Births and Deaths in Notified Grampanchayats till 
further orders. 
2. In the G.O 4rth read above rules were issued for the post of Panchayat Secretary functions and among the other 
things, the secretary to Grampanchayat has been assigned with the function of maintenance of Registrar of births and 
deaths as per relevant Act and rules. 
3. In view of the above, the Director of Health and the Chief Registrar of Births an deaths, Hyderabad through the 
reference 5
th
 read above has submitted proposals to appoint to Secretary to Grampanchayat as Registrar of Births and 
Deaths in place of Executive Officers of notified Panchayats and Village Administrative Officers in other villages. 
4. Accordingly the Government hereby appoint the Secretary to Grampanchat as Registrar of Births and Deaths in place 
of Executive Officers of notified Panchayats, Village Administrative Officers in other villages. 
5. Accordingly the following notification will be published in the Andhra Pradesh Gazette. 
NOTIFICATION : In exercise of the powers conferred by sub-section (1) of section 7 of the Registration of Births 
and Deaths Act, 1969( Central Act No.18 of 1969), the governor of Andhra Pradesh hereby makes the following 
amendment to notification IV issued in G.O.Ms.No.26, Health Medical & Family Welfare (N1) Department, 
dt.12.1.2000 and subsequently amended in G.O.Ms.No.9o, Health, Medical & family Welfare (N2) Department, 
Dt.2.3.2001. 
AMENDMENT: In the notification IV, in the statement against the entry “Panchayat” in column (1) for the entry 
“Village Administrative Officer concerned” in the column (2) the entry Grampanchayat and “Panchayat Secretary “ 
shall in column (1) and (2) shall respectively be submitted. 
(BY ORDER AND IN THE NAME OF THE GOVER OF ANDHRA PRADESH) 

 RACHEL CHATTERJEE 
 PRINCIPAL SECRETARY TO GOVERNMENT GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Improvement of Civil Registration of Births and Deaths in Andhra Pradesh – Instructions for Reporting, 
Registration and Computerization of the Data – Orders – Issued. 
HEALTH MEDICAL & FAMILY WELFARE (D1) DEPARTMENT 
G.O.Ms.No.13. Dated:31-01-2003. 
O R D E R: 
 The status of Civil Registration of Births and Deaths in the State has been causing some concern to 
the Government. The Registrar General, India and the Director of Census Operations, Andhra Pradesh Cum 
– Joint Registrar Genera, India have been expressing concern on the poor performance of the State in respect 
of Civil Registration of Births and Deaths. 
2. One of the major reasons for the under performance seems to be lack of proper reporting system 
rather than lack of registration itself. It is observed that although the registrations are taking place, the 
reports are not reaching Chief Registrar of Births and Deaths due to which the performance is not reflected 
in the monthly reports and other periodicals. It is therefore decided that the chain of reporting should be 
clearly established and dead lines fixed so that there will be no confusion in the minds of various 
Registration Authorities. Further, the state has a vast net work of computers covering all the Mandal 
Revenue Officers, Municipalities, Municipal Corporations, Collectorates with district Collectors linked to 
the State through the Andhra Pradesh State Wide Area Network { APS.W. A.N} which is shortly going to be 
extended till the Mandal level. It is therefore felt that the data on Civil Registration of Births and Deaths 
should be computerized at the Mandal level and data transferred to the State head quarters electronically. 
3. In view of the position stated above, the following instructions on the chain of reporting and 
computerization shall be followed. 
1. Chain of Reporting:
[a]. In respect of rural areas all the Panchayat Secretaries will submit the statistical part of monthly 
reports to the concerned Mandal Revenue Officers by 5
th
 of next month. 
[b]. The Mandal Revenue Officer inturn will send an abstract compiled for all the villages in the entire 
Mandal to the District Revenue Officer [D.R.O] before 10
th
 of every month The MROs having 
dial up connectivity will transfer the data electronically and the remaining will send in a floppy to 
the District Revenue Officer [D.R.O]. 
[c]. In respect of urban areas the Municipal Commissioner / Municipal Health Officer, Executive 
Officer, Secundrabad Contonment Board and in charge persons of Industrial /Project Township will 
send a consolidated report of the information of their respective jurisdictions in a floppy to the DRO 
of the concerned district by 10
th
 of every month. 
[d]. The DROs will send the reports of rural areas and Municipalities through the APSWAN to 
 the Chief Registrar by 15
th
 of every month. 
[e]. The Special Officer / Municipal Commissioners of Municipal Corporations will send the data 
directly to the Chief Registrar by 15
th
 for every month through APSWAN. 
[f]. In effect of all the reports pertaining to the Civil Registration of Births and Deaths of a Month should 
invariably made available to the Chief Registrar by the 15
th
 of next Month. II. Computerized Data Transfer:
1. The Project Director, C.M.R.O, Officer of the Chief Commissioner of Land Administration in 
consultation with the Andhra Pradesh Technology service [APTS] shall prepare the required 
software and create a secure and password protected website for the Office of the Chief Registrar of 
Births and Deaths. 
2. The Computers available in the Mandal Revenue Officers, Municipalities and Municipal 
Corporations shall be used for computerization of Births and Deaths by utilizing the existing 
manpower. 

 3 . These orders will come into force with immediate effect. 
( BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 SATHINAIR 
 CHIEF SECRETARY TO GOVERNMENT 
To 
All the Chief Executive Officers of Zilla Parishads. 
All Commissioners of Municipal Corporations & Municipalities in the State. 
The Director of Health, Andhra Pradesh, Hyderabad. 
The Director, Women Development and Child Welfare, Hyderabad. 
The Commissioner Panchayat Raj Hyderabad. 
The Project Director, C.M.R.O Office of the Chief Commissioner of Land Administration.OVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
ESTABLISHMENT – Panchayat Secretaries – Powers to issue certain Certificates – Delegated to Panchayat 
Secretaries – Orders – Issued. 
PANCHAYAT RAJ & RURAL DEVL.(MDL.II) DEPARTMENT. 
G.O.Ms.No.276, Dated : 13.07.2003. 
 Read the following :
G.O.Ms.No.369, PR&RD (Mdl.II) Dept., dt.12.12.2001. 
*** 
ORDER :
1. The Cabinet Sub-Committee on strengthening of local bodies in the meeting held on 12.05.2002, 
decided that the Panchayat Secretaries e authorized to issue certain Certificates. The cabinet SubCommittee felt that this deligation of power to the Panchayat Secretaries would facilitate the people 
in avoiding frequent visits to Mandal Headquarters reducing the pressure at Mandal level. 
2. Government after careful examination, here by authorize the Panchayat Secretaries to issue the 
following certificates : 
1. Nativity Certificate 
2. Residence Certificate 
3. Birth & Death extracts in Rural areas 
4. Pahani / Adangal extracts 
5. Any other certificate now being given by Mandal Revenue Officers except Income 
and Caste Certificates. 
3. The Powers to issue Income and Caste Certificates is retained with the present competent authority. 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 I.V.R.KRISHNA RAO 
 SECRETARY TO GOVERNMENT GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Medical and Health Services – Vital Statistics – Enforcement of Registration of Births and Deaths Act, 
1969 – Appointment of Registrar of Births and Deaths for local area of Rashtriya Ispat Ni,gam Ltd., Steel 
Plant Town Ship, Ukkunagaram, Visakhapatnam and BHEL Township Ramachandrapuram Medak District 
– Orders Issued. 
HEALTH MEDICAL & FAMILY WELFARE (D1) DEPARTMENT 
G.O.Rt.No.973. Dated:10-11-2004. 
 Read the following:-
1. G.O.Ms.No.13, HM&FW (D1) Dept., dated:31-01-2003. 
2. G.O.Ms.No.309, HM&FW (N1) Dept., dated:26-09-2000. 
3. Rc.No.083/VS/F2/2000, Dated:15.07.2002 from O/o Chief Registrar Births and Deaths AP., 
Hyderabad. 
4. From the Chief Registrar Births and Deaths AP., Hyderabad & Director of Health, AP., 
Hyderabad Rc.No.083/VS/F2/2000, Dated:18.06.2003 and 29-07-2003. 
5. Lr.TA/LAND/1265, dated:11.06.2004 from the Registrar Rashtriya Ispat Nigam Ltd., Deputy 
General Manager (TA) Visakhapatnam-Steel Plant township, UKKUNAGARAM. 
6. Lr.No.Hy/TA/RD&D/2004, dated:30-07-2004 from Deputy General Manager (TA) Bharat 
Heavy Electricals Limited, Ramachandrapuram, Hyderabad. 
<<>>
O R D E R: 
 In super-session to the orders issued in the G.O. second read above, the following notification is 
issued, as per the provisions under para (3) (1) (c ) of the G.O first read above. 
 The following notification will be published in the next issue of Andhra Pradesh Gazette. 
NOTIFICATION
 In exercise of the powers conferred by Sub-section (1) of section 7 of the Registration of Births and 
Deaths Act, 1969 (Central Act. No.18 of 1969) the Governor of Andhra Pradesh hereby appoint the following 
officials as Registrar of Births and Deaths for the Local Area mentioned:- 
Industry / Project 
Designated Officer appointed 
as Registrar of Births and 
Deaths 
Local Area 
1. Bharat Heavy Electrical Ltd. 
Ramachandrapuram, Hyderabad. Manager / Estate 
BHEL Township, 
Ramachandrapuram, Medak 
District. 
2. Rashtriya Ispat Nigam Ltd., Steel 
Plant Town Ship, Ukkunagaram, 
Visakhapatnam 
Assistant General Manger 
(TA) 
Visakhapatnam Steel Plant 
Township Ukkunagaram, 
Visakhapatnam. 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 I.V.SUBBA RAO 
 PRINCIPAL SECRETARY TO GOVERNMENT 
To 
The Commissioner Printing and Stationary and Stores Purchase, Hyderabad. 
The Chief Registrar of Births and Deaths, Director of Health, Hyderabad. 
The Commissioner Printing & Stationery Stores & Purchases Department. 
The Deputy General Manager Town Administration Rashtriya Ispat Nigam Limited, Visakhapatnam Steel 
Plant Visakhapatnam. 
The Deputy General Manager (TA) Bharat Heavy Electrical Limited, Ramachandrapuram, Hyderabad GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Medical and Health Services – Vital Statistics – Enforcement of Registration of Births and Deaths Act, 1969 
– Appointment of Deputy Additional District Registrar of Births and Deaths (Urban) for local area of 
Municipal Corporation of Hyderabad – Orders – Issued. 
 ----------------------------------------------------------------------------------------------------------- 
HEALTH MEDICAL AND FAMILY WELFARE (D1) DEPARTMENT 
G.O.Rt.No.97. Dated 1
st
 February, 2005.
Read the following :- 
1. G.O.Ms.No.26, HM&FW (D1) Dept., dt.12.01.2000. 
2. From the Registrar General of India, New Delhi Circular No.6/11/2004-VS (CRS) 
dt.13.04.2004. 
3. From the Chief Registrar of Births and Death, A.P., Hyderabad & Director of Health, 
A.P, Hyderabad Letter dated 25.06.2004 Rc.No.083/VS/F2/2000, dt.18.06.2003 and 
29.07.2003. 
4. From the Commissioner, Municipal Administration of Hyderabad Letter 
Rc.No.290/MCH/Health/VS/SO/2004, dt.03.09.2004. 
***** 
ORDER :
 In continuation of the orders issued in the Government Order first read above, the following 
notification will be published in the next extraordinary issue of Andhra Pradesh Gazette, dated 01.02.2005. 
NOTIFICATION
 “In exercise of the powers conferred by sub-section (1) of section-7 of the Registration of 
Births and Deaths act, 1969 (Central Act No.18 of 1969) the Governor of Andhra Pradesh hereby appoints 
the Chief Medical Officer of Health, Municipal Corporation, Hyderabad as Deputy Additional District 
Registrar of Births and Deaths (Urban) for the local area of Municipal Corporation, Hyderabad.” 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH) 
 C.B.S.VENKATA RAMANA 
PRINCIPAL SECRETARY TO GOVERNMENT (I/C) 
TO 
The Commissioner, Printing, Stationery & Stores Purchase, Hyderabad (with a request to publish the 
Notification and to furnish 100 copies). 
The Chief Registrar of Births and Deaths, Director of Health, Hyderabad. 
The Commissioner, Municipal Corporation of Hyderabad. 
The Registrar, Births and Deaths, Government of India, Ramkot,Hyderabad. 
The District Collector, Hyderabad. 
The MA&UD(F) Department, 
The Law(E) Department. 
SF/SC. 
 //FORWARDED BY ORDER// 
 SECTION OFFICER GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
VITAL STATISTICS – Revamped System of Registration of Births and Deaths – Amendment to the A.P. Registration 
of Births and Deaths Rules, 1999 – Notification - Issued. 
--------------------------------------------------------------------------------------------------------------------------------------- 
HEALTH MEDICAL & FAMILY WELFARE (D1) DEPARTMENT 
G.O.Ms.No.59 Dated:18
th
 February, 2007. 
 Read the following:- 
1. G.O.Ms.No.655, HM&FW (N1) Dept., dt.29-12-1999. 
2. From the Deputy Registrar General, Government of India, Ministry of Home Affairs, Office 
 of the Registrar General, India, New Delhi Letter No.6/3/2003-VS(CRS), dt.17-7-2006. 
3. From the Director of Health, AP, Hyderabad Letter Rc.No.13784/Vs/F2/2006, dt.229-2006. 
<<>> 
ORDER:
 In the Government Order first read above, the Government have issued the A.P. Registration of 
Births and Deaths Rules, 1999. 
2. In the letter second read above, the Government of India while communicating the revised proforma 
of Birth Certificate and Death Certificate have requested the State Government to make necessary 
amendments to the Registration of Births and Deaths Rules of the respective States. 
3. In the letter third read above, the Director of Health, AP, Hyderabad has submitted proposals to 
Government for modification of the Birth Certificate and Death Certificate along with Birth Report and 
Death Report in A.P. Registration of Births and Deaths Rules, 1999. 
4. The Government after careful examination, have decided to issue necessary amendment to the A.P. 
Registration of Births and Deaths Rules, 1999 issued in G.O. Ms.No.655, HM&FW(N1) Dept., dt.29-12-1999. 
5. Accordingly, the following Notification shall be published in the Extraordinary issue of the Andhra 
Pradesh Gazette dated the 19
th
 February, 2007. 
NOTIFICATION
 In exercise of the powers conferred under section 30 of the Registration of Births and Deaths Act, 
1969 ( Central Act 18 of 1969) the Governor of Andhra Pradesh hereby makes the following Amendment to 
the Andhra Pradesh Registration of Births and Deaths Rules, 1999 as subsequently amended. 
AMENDMENT
 For Form Nos. 1,2,5,6,7 & 8 appended to the said rules, the following forms shall be substituted, 
namely:- 
 “Form No.1: form No:2 Form Nos5: Form No:6 Form No:7 Form No:8” 
(BY ORDER AND IN THE NAME OF THE GOVER OF ANDHRA PRADESH) 
 P.K.AGARWAL 
 PRINCIPAL SECRETARY TO GOVERNMENT 
To 
The Commissioner of Printing, Stationary & Stores Purchase, A.P., Hyderabad. 
The Director of Health, AP, Hyderabad. 
All District Collectors in the Staate. 
All District Medical & Health Officers in the State. 
Copy to: 
The Deputy Registrar General, O/o the Registrar General, India, Ministry of Home Affairs, Government of 
India, North Block, New Delhi. 
The Law(E) Dept. 
P.S to Spl. Secy. To C.M. 
P.S. to Minister (Finance & Health) 
P.S. to Prl. Secy., HM&FW. 
SF/SCs 
//FORWARDED:: BY ORDER// 
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¿xÀâÃékÖpâÀâ°° yêÈ°~ßó ÀâXÑK ~ßóÖîªkâÀâÈû×⬠
1. Àâ°p⧪n×â yá¬: 
(Àâ°p⧪n×â yá¬, ×êÈ Àâ°îÎâ°° ¿xª:: Àâpâ°¿xgÖ ZÀÖÎâ°ÀâÈê×â°) 
2. Àâ°p⧪n×â ÀâXÑK ~öpâ°: 
(~ßóÖîK ~öpâ° ZÀÖÎâ°ÀâÈê×â°) 
2O.yâªZÚ /ÅâpâK ~öpâ°
(~ßóÖîK ~öpâ° ZÀÖÎâ°ÀâÈê×â°) 
2².yâ¶[ ~öpâ° 
(~ßóÖîK ~öpâ° ZÀÖÎâ°ÀâÈê×â°) 
3. Àâ°p⧪n×â ÀâXÑK ¶ªgâÀâ°°(~ßó /=çZûKð) 
(~ßópâ°Íß°vâ° Èádâ ZûKð ´¾ ZÀÖÎâ°ÀâÈê×â°) 
4. Àâ°p⧪n×â ÀâXÑK ÀâÎâ°¿ß°b 
5. Àâ°p⧪n×â ¿ßLÈÀâ°° 
1. A¿x°~ßZ» ~öpâ° 2.Eªs npâ°×ÖÀâÃé 3. Eyâpâ ¿ßLÈÀâ°° 
(~õô×â ~öp¨ý×â±Ú×â ´ªµâÀâ°° 1 Èádâ 2 Èádâ 3 ×â° gâ°îKªn, Àâ°p⧪n×â ¿ßLÈÀâ°° O{êô×Ö 
ZÀÖÎâ°ÀâÈê×â°) 
 6O. Àâ°p⧪n×â ~ßóRvâ° Àâ°½yâ°¾ npâ°×ÖÀâÃé: 
 6². Àâ°p⧪n×â ÀâXÑK ûLpâ¾ÀÖ¿x~ßó npâ°×ÖÀâÃé 
7. ¿xÀâÃékÖpâÀâ°° yê¶Ä×â ÀÖî ~öpâ°: 
 npâ°×ÖÀâÃé 
(1 ×â°ªÚ 18 ´ªµâÀâ°°È Àâpâæ ~ßóÖîK ÆÀâpÖÈ° ZÀÖû ZѪ{â ¿xªyâdâÀâ°° káÎâ°ÀâÈê×â°) 
 yá¬: ¿xªyâdâÀâ°°/ÀáÈ° Àâ°°Z{â 
¿xÀâÃékÖpâÀâ°° yêÈ°~ßó ÀâXÑK ~ßóÖîªkâÀâÈû×⬠
8.Àâ°p⧪n×â ÀâXÑK ¾ÀÖ¿x ¿ßLÈÀâ°°: U. ZgÖÀâ°Àâ°° / ~ßr¦ÇÀâ°° ~öpâ°: 
(Àâ°p⧪n×â ÀâXÑK ÉÖ|ÖpâÇÀâ°°gÖ ¾Àâûªkâ° Z~ß{áµâÀâ°°, E¬ Àâ°p⧪n×â Z~ß{áµâÀâ°°×âæ ~öpâ°gÖ IªvâÀâkâ°+) 
². ZgÖÀâ°Àâ°° Èádâ ~ßr¦ÇÀâ°° (¿xîÎê°ô×â {Ö¾¾ gâ°îKªkâ°Àâ°°) ZgÖÀâ°Àâ°° / ~ßr¦ÇÀâ°° 
Û. ÊÈ[é ~öpâ° Ú. pÖZÍߦÀâ°° ~öpâ° 
9. Àâ°yâÀâ°°:(ZѪ¬ ÀÖsȨ ¿xîÎê°ô×â{Ö¾¾ gâ°îKªkâ°Àâ°°)
1.þéª{â°Ö. 2.Àâ°ÝßéÀâ°W¬ðÎâ°°È° 3.ZÑðû¦Îâ°×Ò 4.Eyâpâ Àâ°yâÀâ°° (Àâ°yâÀâ°° ~öpâ° ZÀÖÎâ°°Àâ°°)
10.Àâ°p⧪n×â ÀâXÑK Àâ½»K: 
(ÀâXÀâÉÖÎâ°Àâ°°, ÀâXÀâÉÖÎâ° æÖ¶, I{¨Xgâ¿ßL°vêôyá O I{¨XgâÀâ°°, ÀÖX¹ÖpâÀâ°° Àê°°:: Us¦ ~ß¾ Èá ¾k¨ ¾pâ °{¨XÐ ´¾ ZÀÖÎâ °ÀâÈê×â °) 
11.Àâ°pâÇÀâ°°×âæ Àâ°°ª{â° »ð¿x°d³¾×â Àêô{âX ¿xÝßëÎâ°Àâ°°:(¿xîÎê°ô×â ´ªµâÀâ°°×â° gâ°îKªkâ°Àâ°°) 
1.Àêô{âX ¿xª¿ßL 2. Eyâpâ Àêô{âX ¿xÝßéÎâ°Àâ°° 3. Àêô{âX ¿xÝßéÎâ°Àâ°° Èá{â° 
12. Àâ°pâÇ dÖpâÇÀâ°° Àêô{âX ~ßpâªgÖ |â½Æðdâîªkâ±Ú×â{Ö: 1.´Àâó×â° 2.Èá{â° 
(o ZѪ¬ ÀÖsȨ ¿xîÎê°ô×â {Ö¾¾ gâ°îKªkâ°Àâ°°) 
13.ÀÖX¬ ~öpâ° Èádâ Àâ°pâÇ dÖpâÇÀâ°°: 
(Àâ°pâÇÀâ°° Àêô{âX ~ßpâªgÖ |â½Æðdâîª~ß±Ú×Ö Èádâ¹èΰ×Ö) 
14.Àâ°p⧪n×â ÀâXÑK =çZûKð ´Î°×âk¨ 
(Àâ°pâÇÀâ°° gâpâVÀâ»gÖ I×âQ~ßRvâ° mîÐ×â{Ö, Z~ß¿xƪkâ° : 1.´Àâó×â° 2.Èá{â°
¿xÀâ°Îâ°ÀⰰȨ Èádâ dÖ×â°RyâpÖ]yâ Apâ° ÀÖpâÀâ°°ÈȨ mîÐ×â{Ö)
(15. ¹ågâ ZyÖgâ° ´ÈÀÖr° Àâó×âQk¨ U¾Q ¿xªÀâyâbpâÀâ°°È ×â°ªÚ: 
16. ¹ågÖæ, gâ°réý ×âÀâ°°È° ´ÈÀÖr° Àâó×âQk¨ U¾Q ¿xªÀâyâbpâÀâ°°È×â°ªÚ: 
17. mpPÖ, ¹Ö×Ò Àâ°ÉÖÈé ´ÈÀÖr° Àâó×âQk¨ U¾Q ¿xªÀâyâbpâÀâ°°È ×â°ªÚ 
18.ZyÖgâ°vâ° ´ÈÀÖr° Àâó×âQk¨ U¾Q ¿xªÀâyâbpâÀâ°°È ×â°ªÚ: 
îÊ=礦Öpâ° ~ßóÖîªkâÀâÈû×â¬. 
×âÀê°Ö{â° ZdâÀâ° ¿xªfX: ×âÀê°Ö{â° káû×â yá¬: 
~ßr¦ÇÀâ°° / ZgÖÀâ°Àâ°°: Àâ°ªvâÈÀâ°° 
ÊÈ[é îÊ=çÍö¦=Íß×â° Îâ°°Ö¾rÒ 
îÀâÃépâýÈ° îÊ=礦Ö=pâ° ¿xªyâdâÀâ°° 
 ~öpâ° 
îÊ=礦Öpâ° ~ßóÖîªkâÀâÈû×â¬. 
~öpâ° d¨vÒ ×⪠×âÀê°Ö{â° ZdâÀâ° ¿xªfX: ×âÀê°Ö{â° káû×â yá¬: 
ÊÈ[é Àâ°p⧪n×ââ yᬠ
 ¶ªgâÀâ°°: Àâ°gâ / Avâ 
Àâ°ªvâÈÀâ°° ÀâÎâ°¿ß°b: (¿xª:: Àâ°°È° /×êÈÈ° /p¨mäÈ°/gâªrÈ°) 
 Àâ°p⧪n×â ¿ßLÈÀâ°°: 1. A¿x°~ßZ» /¿xª¿ßL 2. EÈ[° 3. EyâpâÀâ°°È° 
 îÊ=礦Öpâ° ~öpâ° ¿xªyâdâÀâ°°FORM NO: 5 
AªZ|âZ~ß{áµÒ Z~ßÅâ°yâ]Àâ°° 
GOVERNMENT OF ANDHRA PRADESH 
Àêô{âX Ap¨gâX µÖf 
MEDICAL & HEALTH DEPARTMENT 
m×â×â {â½Àâ~ßZyâÀâ°° 
Birth Certificate
m×â×â Àâ°pâÇ ×âÀêÃé{â° kâr¦Àâ°° 1969, 12/17. ÆÅÖgâÀâ°° Z~ßdÖpâÀâ°°, AªZ|âZ~ß{áµÒ m×â×â Àâ°pâÇ×âÀêÃé{â° ¾±ª|â×âÈ° 1999,8/13 ¾±ª|â×âZѪ{â méî káÎâ°±vð×⬠
(Issued under Section 12/17 of the Registration of Births and Deaths Act 1969 and Rules 8/13 of the Andhra Pradesh Registration of 
Births and Deaths Rules 1999) 
AªZ|âZ~ß{áµÒ ………………………… ÊÈ[é ………………………………… Àâ°ªvâÈÀâ°° 
………………………………... ( ÉLÖ¾dâ Z~ß{áµâÀâ°°) m×â×â Àâ°pâÇ îÊÍߦpâ°È¨¾ m×â×Ö¾Ñ ¿xª±ªºªn×â 
´¿xÈ° îdÖpâG° ×â°ªÚ, ZѪ¬ ¿xÀâÃékÖpâÀâ°° »¥ûd³×â±Ú×â{â¾ |â½Æ¥dâîªkâvâÀê°ô×â¬. 
This is to Certify that the following information has been taken from the original record of birth, which is in the register for
……..……………..….…….. (local area / local body) of Mandal …………..….…… of District ………………..……… of 
State Andhra Pradesh 
~ö pâ ° 
Name : ………………………………………………………………….. 
¶ªgâÀâ°° 
Sex : ………………………………………………………………….. 
~ßós¦×â yᬠ
Date of Birth : ………………………………………………………………… 
~ßós¦×â ¿ßLÈÀâ°° 
Place of Birth : …………………………………………………………………. 
yâ ¶[ ~ö pâ ° 
Name of the mother : ………………………………………………………………….. 
yâ ªZÚ ~ö pâ° 
Name of the Father : ………………………………………………………………….. 
²vâG m¾Wªn×â~ßó{â° yâ¶[ {âªZvâ°È npâ°×ÖÀâÃé yâ¶[ {âªZvâ°È ûLpâ¾ÀÖ¿x~ßó npâ°×ÖÀâÃé 
Address of the parents at the time of Birth of Child Permanent Address of Parents 
……………………………………………. ……………………………
………………………………………….. ……………………………
×âÀê°Ö{â ° ¿xªfX 
Registration No: 
×â Àê °Ö{â ° yá ¬ 
Date of Registration 
îÀâÃépâ°ýÈ° 
Remarks 
méîkáû×â yᬠ
 méîð káû×â ´ºdÖî ¿xªyâdâÀâ°° Àâ°îÎâ°° npâ°×ÖÀâÃé
Date of Issue Signature of the issuing authority and address 
 ¿xððÈ° /Seal FORM NO: 6 
AªZ|âZ~ß{áµÒ Z~ßÅâ°yâ]Àâ°° 
GOVERNMENT OF ANDHRA PRADESH 
Àêô{âX Ap¨gâX µÖf 
MEDICAL & HEALTH DEPARTMENT 
Àâ°pâÇâ {â½Àâ~ßZyâÀâ°° 
Death Certificate
m×â×â Àâ°pâÇ ×âÀêÃé{â° kâr¦Àâ°° 1969, 12/17. ÆÅÖgâÀâ°° Z~ßdÖpâÀâ°°, AªZ|âZ~ß{áµÒ m×â×â Àâ°pâÇ×âÀêÃé{â° ¾±ª|â×âÈ° 1999,8/13 ¾±ª|â×âZѪ{â méî káÎâ°±vð×⬠
(Issued under Section 12/17 of the Registration of Births and Deaths Act 1969 and Rules 8/13 of the Andhra Pradesh Registration of 
Births and Deaths Rules 1999) 
AªZ|âZ~ß{áµÒ ………………………… ÊÈ[é ………………………………… Àâ°ªvâÈÀâ°° 
………………………………... ( ÉLÖ¾dâ Z~ß{áµâÀâ°°) m×â×â Àâ°pâÇ îÊÍߦpâ°È¨¾ m×â×Ö¾Ñ ¿xª±ªºªn×â 
´¿xÈ° îdÖpâG° ×â°ªÚ, ZѪ¬ ¿xÀâÃékÖpâÀâ°° »¥ûd³×â±Ú×â{â¾ |â½Æ¥dâîªkâvâÀê°ô×â¬. 
This is to Certify that the following information has been taken from the original record of birth, which is in the register for 
……..……………..….…….. (local area / local body) of Mandal ……..…….……… of District …………………..……… 
of State Andhra Pradesh 
~ö pâ ° 
Name : ………………………………………………………………….. 
¶ªgâÀâ°° 
Sex : ……………………………………………………………… 
Àâ°p⧪n×â yᬠ
Date of Death : ………………………………………………………………….. 
Àâ°p⧪n×â Z~ß{áµâÀâ°° 
Place of Death : ………………………………………………………………….. 
yâ¶[ ~öpâ° 
Name of the Mother: .. ……………………………………………………………….
yâªZÚ / ÅâpâK ~öpâ° 
Name of Father / Husband: ……………………………………………………………. 
Àâ°p⧪n×â~ßóvâ° Àâ°½yâ°¾ npâ°×ÖÀâÃé Àâ°½yâ°¾ ûLpâ¾ÀÖ¿x~ßó npâ°×ÖÀâÃé 
Address fo the Deceased at the time of Death Permanent Address of / Deceased 
……………………………………… ………………………………….. 
……………………………………… ………………………………….. 
……………………………………… ………………………………….. 
×âÀê°Ö{â ° ¿xªfX 
Registration No: 
×â Àê °Ö{â ° yá ¬ 
Date of Registration 
îÀâÃépâ°ýÈ° 
Remarks 
méîkáû×â yᬠméîð káû×â ´ºdÖî ¿xªyâdâÀâ°° Àâ°îÎâ °° npâ°×ÖÀâÃé
Date of Issue Signature of the issuing authority and address 
 ¿xððÈ° /Seal£Öp⪠×âª:7 m×â×â îÊZÍߦpâ° 
 m×â×â ¾Àá¬dâ 
 ×ÖXÎâ° ~ßpâÀê°ô×â ¿xÀâÃékÖpâÀâ°° 
 (o ÅÖgâÀâ°°×â° m×â×â îÊZÍߦpâ°gÖ ÅâZ|â~ßpâkâÀâÈê×â°) 
1. ~ßóüüs¦×â yᬠ: 
(²vâG m¾Wªn×â p¨mä,×êÈ ¿xª:: Àâ°° ZdâÀâ°ÀⰰȨZÀÖÎâ°ÀâÈê×â°) 
2. ²vâG ¶ªgâÀâ°° (~ßó/==çû©K=) : 
(~ßópâ°Íß°vâ° Èádâ =çû©K= Îâ°¾ ZÀÖÎâ°ÀâÈê×â°) 
3. ²vâG ~öpâ° ~õr¦¾k¨fÖù¥gÖ IªkâÀâÈê×â°) : 
4. yâªZÚ ~öpâ° : 
(~ßóÖîK ~öpâ° yêÈ~ßÀâÈê×â°) 
5. yâ¶[ ~öpâ° : 
(~ßóÖîK ~öpâ° yêÈ~ßÀâÈê×â°) 
6. m¾Wªn×â ¿ßLÈÀâ°°: 1.A¿x°~ßZ» ~öpâ°/2.Eªsnpâ°×ÖÀâÃé : 
(~õô×â ~öp¨ý×â±Ú×â ´ªµâÀâ°°, 1Èá{Ö2×â° gâ°îKªn A¿x°~ßZ»È¨m¾Wªn×âÎêÃvâ È 
A¿x°~ßZ» ~öpâ° EªsȨ m¾Wªn×â ÎêÃvâÈ Eªs npâ°×ÖÀâÃé ZÀÖÎâ°ÀâÈê ×â°.) 
6U ²vâG m¾Wªn×â~ßóRvâ° yâ¶[{âªZvâ°È npâ°×ÖÀâÃé :
6².yâ¶[{âªZvâ°È ûLpâ¾ÀÖ¿x~ßó npâ°×ÖÀâÃé 
7. ¿xÀâÃékÖpâÀâ°° yê¶Ä×â ÀÖî ~öpâ° : 
 npâ°×ÖÀâÃé 
(1 ×â°ªÚ 20 ´ªµâÀâ°°È Àâpâæ ~ßóÖîKÆÀâpÖÈ° ZÀÖû ZѪ{â ¿xªyâdâÀâ°° káÎâ°ÀâÈê×â° 
 ¿xªyâdâÀâ°° / ÀáÈ°Àâ°°Z{â 
îÊ=礦Öpâ° ~ßóÖîªkâÀâÈû×â¬. 
 ×âÀê°Ö{â° ZdâÀâ° ¿xªfX: ×âÀê°Ö{â° káû×â yá¬: 
 ~ßr¦ÇÀâ°° / ZgÖÀâ°Àâ°°: Àâ°ªvâÈÀâ°° 
 ÊÈ[é îÊ=çÍö¦=Íß×â° Îâ°°Ö¾rÒ 
 îÀâÃépâýÈ° 
 îÊ=礦Ö=pâ° ¿xªyâdâÀâ°° 
 ~öpâ° £Öp⪠×âª:8 Àâ°pâÇ îÊZÍߦpâ° 
 Àâ°pâÇ ¾Àá¬dâ 
 ×ÖXÎâ° ~ßpâÀê°ô×â ¿xÀâÃékÖpâÀâ°° 
 (o ÅÖgâÀâ °°×â ° Àâ °pâ Ç îÊZÍߦ pâ °gÖ ÅâZ|â~ßpâkâÀâÈê×â°) 
1. Àâ°p⧪n×â yá¬: 
(Àâ°p⧪n×â yá¬, ×êÈ Àâ°îÎâ°° ¿xª:: Àâpâ°¿xgÖ ZÀÖÎâ°ÀâÈê×â°) 
2. Àâ°p⧪n×â ÀâXÑK ~öpâ°: 
(~ßóÖîK ~öpâ° ZÀÖÎâ°ÀâÈê×â°) 
2O.yâªZÚ /ÅâpâK ~öpâ°
(~ßóÖîK ~öpâ° ZÀÖÎâ°ÀâÈê×â°) 
2².yâ¶[ ~öpâ° 
(~ßóÖîK ~öpâ° ZÀÖÎâ°ÀâÈê×â°) 
3. Àâ°p⧪n×â ÀâXÑK ¶ªgâÀâ°°(~ßó /=çZûKð) 
(~ßópâ°Íß°vâ° Èádâ ZûKð ´¾ ZÀÖÎâ°ÀâÈê×â°) 
4. Àâ°p⧪n×â ÀâXÑK ÀâÎâ°¿ß°b 
5. Àâ°p⧪n×â ¿ßLÈÀâ°° 
1A¿x°~ßZ» ~öpâ° 2.Eªs npâ°×ÖÀâÃé 3. Eyâpâ ¿ßLÈÀâ°° 
(~õô×â ~öp¨ý×â±Ú×â ´ªµâÀâ°° 1 Èádâ 2 Èádâ 3 ×â° gâ°îKªn, Àâ°p⧪n×â ¿ßLÈÀâ°° O{êô×Ö ZÀÖÎâ°ÀâÈê×â°) 
 6O. Àâ°p⧪n×â ~ßóRvâ° Àâ°½yâ°¾ npâ°×ÖÀâÃé: 
 6². Àâ°p⧪n×â ÀâXÑK ûLpâ¾ÀÖ¿x~ßó npâ°×ÖÀâÃé 
 7. ¿xÀâÃékÖpâÀâ°° yê¶Ä×â ÀÖî ~öpâ°: 
 npâ°×ÖÀâÃé 
(1 ×â°ªÚ 18 ´ªµâÀâ°°È Àâpâæ ~ßóÖîK ÆÀâpÖÈ° ZÀÖû ZѪ{â ¿xªyâdâÀâ°° káÎâ°ÀâÈê×â°) 
yᬠ¿xªyâdâÀâ°°/ÀáÈ°Àâ°°Z{â 
îÊ=礦Öpâ° ~ßóÖîªkâÀâÈû×â¬. 
 ×âÀê°Ö{â° ZdâÀâ° ¿xªfX: ×âÀê°Ö{â° káû×â yá¬: 
 ~ßr¦ÇÀâ°° / ZgÖÀâ°Àâ°°: Àâ°ªvâÈÀâ°° 
 ÊÈ[é îÊ=çÍö¦=Íß×â° Îâ°°Ö¾rÒ 
 îÀâÃépâýÈ° 
 îÊ=礦Ö=pâ° ¿xªyâdâÀâ°° 
 ~öpâ° GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Medical & Health Services – Vital Statistics – Enforcement of Registration of births & Deaths Act, 1969 – Appointment of 
the Commissioner, Greater Hyderabad Municipal corporation as District Registrar of Births & Deaths for local area of 
Greater Hyderabad Municipal Corporation – Orders – Issued. 
HEALTH MEDICAL AND FAMILY WELFARE (D1) DEPARTMENT 
G.O.Ms.No.329 Dated:1
st
 October, 2007
 Read the following:- 
 1.G.O.Ms.No.26, HM&FW (D1) Dept. Dt.12-01-2000. 
 2. G.O.Ms.No.97, HM&FW (D1) Dept. Dt. 01-02-2006. 

<<>> 
O R D E R:
In continuation of the orders issued in the Government Orders first and second read above, the Government after careful 
examination of the proposal of the Chief Registrar of Births & Deaths and Director of Health, Andhra Pradesh, Hyderabad 
hereby issued following notification for publication in the next extraordinary issue of Andhra Pradesh Gazette. 
NOTIFICATION
“In exercise of the power conferred by sub-section (1) of section-7 of the Registration of Births and Deaths Act. 1969 
(Central Act No.18 of 1969) the Governor of Andhra Pradesh hereby issues the following order: 
1. The Commissioner, Greater Hyderabad Municipal Corporation shall act as District Registrar of Births and 
Deaths (Under section 6 of the Registration of Births and Deaths Act 1969). 
2. The Chief Medical Officer of Health, Greater Hyderabad Municipal Corporation shall be appointed as 
Principal Registrar of Births and Deaths for the entire Greater Hyderabad Municipal Corporation area as 
supervising coordinating and monitoring authority. 
3. The Assistant Medical Officer of Health, of the circle / the Deputy Commissioner of the circles where there is 
no post of Assistant Medical Officer of Health in Greater Hyderabad Municipal Corporation shall be 
appointed as Registrars of Births and Deaths for their respective circles. 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF AHDHRA PRADESH) 
 P.K.AGARWAL 
 PRINCIPAL SECRETARY TO GOVERNMENT 
To: 
The Commissioner, Printing, Stationary & Stores Purchase, Hyderabad 
(with a request to publish the Notification and to furnish 100 copies ) 
The Chief Registrar of Births & Deaths and Director of Health, AP, Hyderabad 
The Commissioner, Greater Hyderabad Municipal Corporation, Hyderabad. 
The Registrar, Births & Deaths, Government of India, Ramkot, Hyderabad. 
Copy to:
The District Collector, Hyderabad. 
The District Medical & Health Officer, Hyderabad. 
P.S. to Minister (Health & FW) 
The MA&UD (F) Department. GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT 
Rules – Rules relating to the functions of Panchayat Secretary under Section 268 read with 36(6) of the Andhra 
Pradesh Panchayat Raj Act, 1994-Orders – issued. 
PANCHAYAT RAJ & RURAL DEVELOPMENT (MDL.II) DEPARTMENT 
G.O.Ms.No.199. Dated:18-5-2007 
 Read the following:-
1. G.O.Ms.No.4, P.R. & R.D. (Mdl.II) Dept. Dt.7-1-2006. 
2. G.O.Ms.No.1950, Revenue (VA,I) Department, dt.30-12-2006. 
3. G.Ms.No.105, Revenue (VA.I) Department, dt31-1-2007. 
4. From the Commissioner, P.R. & R.E. Hyderabad. 
5. Lr.No.122/CPR&RE/B1/2007, Dated:2-2-2007. 
ORDER: 
1. In the reference 1
st
 read above, Government have issued Rules relating to functions of panchayat 
Secretary. 
2. In the reference 2
nd
 read above the Revenue (VA.1) Department have issued orders for creation of Revenue 
functionary at the village level under the exclusive control of the Mandal Revenue Officers to handle the work 
relating to Land and Revenue matters at Village level. 
3. In the reference 3
rd
 read above, the Revenue (VA.1) Department have also issued orders transferring the 
erstwhile 6752 Village Administrative Officers working as Panchayat Secretaries and 2800 erstwhile Village 
Administrative Officers working as part time Assistants under the control of Mandal Parishad Development 
Officers in Panchayat Raj & Rural Development Department to the Tahsildars of Revenue Department w.e.f 
8.2.2007. Orders were also issued therein relating to Job Chart of Village Revenue Officers with 51 functions 
and to recast the Job chart of Panchayat Secretaries working in Panchayat Raj Department. 
4. In the reference 4rth read above, the Commissioner, Panchayat Raj & Rural Employment Hyderabad has 
stated that consequent on separation of revenue functionary from the Panchayat Raj Department there is every 
need to revise the existing Job Chart of Panchayat Secretaries issued in the reference 1
st
 read above. 
5. Government after careful examination of the matter, have accepted the proposals of the Commissioner, 
Panchayat Raj & Rural Employment, Hyderabad and decided to issue a fresh Rules elating to functions of 
Panchayat Secretary working in Panchayat Raj Department in super session of the Rules issued in the reference 
1
st
 read above. 
6. Accordingly, the appended notification will be published in the extraordinary issue of the Andhra Pradesh 
Gazette, dated:19-5-2007. 
7. The Commissioner, Printing Stationery and Stores Purchase (Printing Wing), A.P., Hyderabad is requested to 
publish the notification and furnish 100 copies of the same for use at Government. 
M.V.P.C. SASTRY, 
 PRL. SECRETARY TO GOVERNMENT (PR) 
To 
The Commissioner, 
Printing, Stationary & Stores, Purchases (Printing Wing) 
A.P. Hyderabad. 
The Commissioner, 
Panchayat Raj & Rural Employment, Hyderabad. 
The Spl, Chief Secretary & Chief Commissioner of Land Administration, 
Hyderabad. 
All the District Collectors in the State 
All the Chief Executive Officers in the State 
All the Dist.Panchayat Officers in the State. GOVERNMENT OF ANDHRA PRADESH 
ABSTRACT
A.P. Medical & Health Services – Vital Statistics – Director of Health, AP, Hyderabad – Registration of Births and Deaths 
– A.P. Registration of Births and Deaths Rules 1999 Provision for name entry – Relaxation of Rules – Orders – Issued. 
HEALTH MEDICAL AND FAMILY WELFARE (D1) DEPARTMENT 
G.O.Ms.No. 167. Dated: 13
th
 August, 2009. 
 Read the following:- 
1. G.O.Ms.No.655, HM&FW (N.1) Dept. dt.29-12-1999. 
 2. From the Director of Health & Chief Registrar of Births and Deaths, AP, Hyderabad Lr.Rc.No.52/F2/VS/2000-08, 
dated:16-1-2008. 
 3. From the Deputy Registrar General, Government of India, Ministry of Home Affairs, Office of the Registrar 
General, India, New Delhi, Letter No.1/2(Andhra) / 2006-VS(CRS), dt.18-2-2008. 
 4. Govt. letter No. 1603/D1/2008-1, dt.17-3-2008. 
 5. From the Deputy Registrar General, Government of India, Ministry of Home Affairs, Office of the Registrar 
General, India, New Delhi, Letter No.1 / 2 (Andhra) / 2006-VS(CRS) , dt.21-7-2008. 
 6. From the Director of Health & Chief Registrar of Births and Deaths, AP, Hyderabad lr.Rc.No.52/F2/VS/2000-08, 
dated:28-7-2008 and 10-7-2009. 
<<>> 
ORDER:
The Government in tune with Revamped system of Registration of Births and Deaths, have issued A.P. Registration Births and 
deaths Rules 1999 vide Government Order 1
st
 read above and these revised rules, are in force with effect from 1-1-2000. As pertheRule-
10, Sub-Rule(1) Clauses (i) and (ii), the persons whose births have occurred prior to 15 years of issue of these Rules are deprived of the 
opportunity for incorporating their names in the birth entries at a later date even though they were registered. Aggrieved by such 
deprivation, certain writ petitions were filed in the Hon`ble A.P. High Court and the Hon`ble High Court have ordered the Chief
Registrar of Births and Deaths, AP, Hyderabad, for incorporating the names of the children in the birth entries even after fifteen years. 
2. In the Letter 2
nd
 read above, the Chief Registrar of Births and Deaths and Director of Health, AP, Hyderabad has sent 
proposals for amendment of the A.P., Registration of Births and Deaths Rules, 1999. Accordingly, the Registrar General of India, 
Government of India, Ministry of Home Affairs has been requested for approval of the proposed Amendment. 
3. In the letter 5
th
 read above, the Registrar General of India, Government of India, Ministry of Home Affairs, has suggested for 
relaxation of the relevant rules to enter the name in birth records within a specified period. 
4. Accordingly, the Chief Registrar of Births and Deaths and Director of Health, AP, Hyderabad has sent proposals to 
Government vide his letters 6
th
 read above along with a study report of team of Demographers on the issue. 
5. Keeping in view the above circumstances, the Government, after careful examination of the matter hereby accord permission 
to the Chief Registrar of Births and Deaths and Director of Health, AP, Hyderabad, for entering the names of the children in the birth 
records whose names could not be entered in the Birth Registers prior to the period of issue of the A.P., Registration of Births and 
Deaths Rules, 1999. in relaxation of Rule -10, Sub-Rule (1) Clauses 9i) and (ii) of Andhra Pradesh Registration of Births and Deaths 
Rules, 1999, for a period of (2) years as one time exemption. 
6. The Chief Registrar of Births and Deaths and Director of Health, AP, Hyderabad is directed to give wide publicity about this 
one time relaxation clearly indicating that no further extensions will be permitted. 
7. The Chief Registrar of Births and Deaths and Director of Health, AP, shall take necessary further action in the matter 
accordingly. 
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADEH) 
 L.V.SUBRAHMANYAM 
 PRINCIPAL SECRETARY TO GOVERNMENT 
To 
The Chief Registrar of Births and Deaths and 
Director of Health, AP, Hyderabad. 
Copy to:
All District Collectors in the State. 
All District Medial & Health Officers in the State. CLARIFICATIONS ON LEGAL PROVISIONS 
OF 

The Registration of Births and Deaths Act. 1969 
(Act No.18 of 1969) 
31
st
 May1969 
(as communicated by the Registrar General, India in the Hand Book on Civil Registration) CHAPTER 13
CLARIFICATIONS ON LEGAL PROVISIONS OF THE ACT 
In the process of implementing the various provisions of the Act, certain references are made with regard to the 
legal provisions relating to registration of births and deaths. These are referred to the office of the Registrar General, India 
by the concerned state departments. The office of the Registrar General, India issues clarifications in consultation with the 
Union Law Ministry wherever necessary. Over the years, clarification on various issues covering almost every section of 
the Act have been issued. This chapter incorporates the important clarifications issued so far. 
SECTION 4:
1. Query: Whether the Chief Registrar or his nominee can inspect the work of registration under section 4(4) of the Act as 
section 18 of the Act provides that the registration offices shall be inspected and registers kept therein shall be examined in
such a manner and by such authority as may be specified by the District Registrar? 
Clarification: The Registrar will have to work under the control and supervision of the District Registrar and the District 
Registrar will have to work under the control and supervision of the Chief Registrar. Under section 4(4) the Chief Registrar 
shall either by issue of suitable instructions or otherwise take steps to co-ordinate, unify or supervise the work of 
registration in the state. The word “Supervision” will include inspection. The dictionary meaning of word “Supervision” is 
to direct or watch with authority the work or proceedings or progress of any thing. Inspection means to look closely into, to 
examine officially etc. Unless the person has the right to examine or look closely he cannot direct or watch with authority. 
Therefore, the authority of the Chief Registrar or his nominee to inspect the work of registration is implied within his 
authority to supervise under section 4(4). This further finds support in sub-section (2) of section 6 of the Act under which 
the District Registrar has to act subject to the direction of the Chief Registrar and to carry into execution the orders or the
Chief Registrar. Section 18 provides for internal inspection of the registration offices within the jurisdiction of the District 
Registrar, but that does not take away the right of the Chief Registrar under section 4(4) to supervise the registration work 
throughout the state which by implication includes inspection of any registration office in any district in state. 
SECTION 6:
2. Query: What is the precise scope of revenue district mentioned in section 6(1)? 
Clarification: The term “revenue district” has not been defined in the Act as commonly understood, it is a district created 
for the purposes of revenue administration of a state. Accordingly, in the context of section 6(1) of the RBD Act, the term 
“revenue district” only means a district created for the purpose of the revenue administration and in any district according 
to the provisions of that section there shall be only one District Registrar and for the purposes of assisting the District 
Registrar the state Government is empowered to appoint such number of Additional District Registrars as it thinks fit. 
SECTION 7:
3. Query: Whether the state Government will have to issue a separate appointment order for each Registrar or an omnibus 
general order appointing the Registrar by designation? 
Clarification : It is for the State Government to decide what type of order they must issue in exercise of their power under 
section 7. There is no objection to issue of an omnibus order if the authority so desires. 
4. Query: Who will appoint the Registrar for the cantonments-the state Government or the Central Government (the 
Ministry of Defence) ? Will the rules made by the state Government be applicable to the Cantonment, or will the Central 
Government Ministry of Defence (Director, Military Land Records) have to make uniform rules for all the cantonments? 
Clarification: So far as the cantonments are concerned for the purpose of Entry 30 of the Concurrent list of the 
Constitution, the “state Government” is not the central but the state Government itself. It is only in relation to certain 
matters specified in Entry 3 of the Union List viz. Delimitation, Local Self Government etc. Which are the concern of the 
central Government. All other functions appear to be that of state Government. It would be advantageous, however, to 
request the state Government to appoint cantonment authorities as the Registrars of Births & Deaths in these areas, so that 
there would be no difficulty in properly working out the Act. 5. Query: “A” Objects to his name being entered in the birth register as father of a child born to his wife “B” on the 
ground that they are no longer living together and the conception took place outside conjugal life. The name of ‘A’ as 
father of the child has been given by ‘B’. What is the correct procedure to be followed in similar cases and especially in the 
present case? 
Clarification: Since the birth has occurred to a parent who is legally married and in absence of separation decree, ‘A’ 
cannot refuse himself to be the father of the child on the contention that conception took place outside their conjugal life. 
As information is being given by ‘B’ and the record is only an evidence of birth, objection of ‘A’ may not be entertained. 
6. Query: Whether registration of births and deaths can be done at any place irrespective of the place of occurrence ? 
Whether an event has taken place in Bombay can be registered in Goa? 
Clarification: The event can be registered at the place of occurrence only. An event, which has taken place in Bombay, 
will be registered with the concerned local Registrar in Bombay within whose jurisdiction the event has occurred. The 
event cannot be registered in Goa. 
7. Query: Whether births or deaths of foreign nationals in India can be registered in India at the place of occurrence? Or, 
whether the births or deaths of foreign nationals in India are to be registered only in the respective foreign consulates as 
required in the case of births and deaths of Indians citizens abroad under section 20(1) of the Act? 
Clarification: Section 7(2) of the RBD Act, 1969 provides for the registration of every birth and death irrespective of 
nationality. The birth of the child of the foreign national may be registered by the local Registrar and a birth certificate to
this effect may be issued under section 12 of the Act. Section 20(1) of the Act is not applicable in such cases. 
8. Query: Under sub-section (5 ) of section 7, the Registrar may appoint Sub-Registrars and assign to them any or all of 
his powers and duties. Would there be any inconsistencies with the Act if a rule is made or a directive issued from the 
Registrar General, India, under section3 (30 to the effect that the powers of the Registrar conferred under sections 12 and 
15 should not be assigned to the Sub Registrars. 
Clarification: Any such rule or directive by the Registrar General, Indian under section3 (3) of the Act would not be 
consistent with the provisions of section 7(5). Perhaps, the Chief Registrar may, while approving the appointment of Sub- 
Registrars under section 7(5), instruct the Registrar not to delegate these functions to Sub-Registrars. 
9. Query: Which section of the RBD Act. 1969 indicate that the registration of events should be done according to place of 
occurrence. 
Clarifications: Section 7(2) read with section 23(2) of the RBD Act. 1969 make it very explicit that the Registrar had to 
register only those events of births and death which take place in his jurisdiction. 
10. Query: whether the event of death occurred in a road accident at Hyderabad could be registered in the area of 
residence of the deceased in Goa on the ground that the dead body was cremated there? 
Clarifications: As per provision of section 7(2) of the RBD Act. 1969 the event of births / deaths can be registered only at 
the place of occurrence. The event which has taken place in Hyderabad should be registered with the concerned Registrar 
in whose jurisdiction the event has occurred. As such the event of death under reference could not be registered in Goa. In 
such cases, it is expected that the event of death might have been reported to the Registrar of births and deaths of the area 
where the death has occurred by the police officer incharge of Thana under Section 8(1)(e) of the RBD Act. 1969. 
11. Query: (i) How the nationality of the incidence of the birth and death of a person can be ascertained by the Registrar? 
Clarifications: (i) The registration authority may register the nationality of non – Indian parents as entered in their 
passports. If doubt arises, this can be ascertained from the police authority where he or she is registered and issued with 
residential permit. As regards, the foreigners who pretend to be Indian nationals and the doubt is raised by the Local 
Registrar, the only alternative is to get the matter enquired by the police of the area concerned. 
(ii) Is the nationality mentioned by the reporter will be taken as valid evidence in the Court of Law? 
(iii) The registrar who is functionary under the Registration of Births and Deaths Act. 1969 and is appointed by the state 
Government is obliged to make entries as per the form prescribed under the Rules, although strictly under section 7(2) of 
the Act. The information required to be entered in the Register is confined to information relating to births and deaths only. 
(iv) Is it obligatory on the part of the Registrar to record in the Birth/Death Register regarding Nationality? (v) The admissibility of evidence as to nationality of a person will be decided by a judge in the light of section 136 of the 
Evidence Act. The evidentiary value of the record depends upon the truth that it may, in the circumstances, reflect. 
 Accordingly, the admissibility of evidence and evidentiary value of entries made would depend upon the facts of 
each particular case. 
 12. Query: Deaths aboard ships, while on sea are reported to the Director General of Shipping by the Captain of the ship 
at the next port of call, under section 214 of the Merchant Shipping Act, 1948. In respect of deaths of Indian Citizens, the 
Director General of Shipping shall under that Act send a certified copy of such reports to the appropriate registration 
authority of that state where the deceased was a normal resident. The question arises as to what is the exact procedure of 
registering and where to register such events? 
Clarifications: All deaths occurring on sea shall be registered formally only in the local registration area of which the 
deceased was a normal resident. The Chief Registrar may arrange to pass on the certified copies of deaths aboard ships 
received from Director General, Shipping to the concerned local Registrar, who shall register the same, after obtaining all 
relevant information from the next of kin of the deceased and making special remarks about the report received through 
Director General of Shipping. After such registration, extract may be issued in Form 10 to the informant. 
SECTION 8:
13 Query: The persons eligible for reporting births and deaths for registration of events have been specified in section 8 of 
the Act. But it is not possible to know from the name of the informant mentioned in Forms 2,3 or 4 whether he is eligible to 
report the event or not . Since the registration of the event is legalized, will it not be proper to add one column in Forms 
2,3,4,11,12 and 13 for indicating the relationship? 
Clarification: In respect of domiciliary event, a person specified in section 8 can also arrange to give the information 
through some other person, who need not be related to the new born or deceased as the case may be. 
14 Query: The report of death aboard ship from the Director General, Shipping is usually received very late after the 
actual death has taken place. Whether such events have to be registered under section 13 of the Act? 
Clarification: The registration of death on the basis of a report from Director General, Shipping do not fall in the same 
category as the events that occur on land for which the Act casts duty on specified persons. Therefore section13 is not 
attracted in case of registration of events reported by Director General, Shipping. 
15. Query: A Police Officer has forwarded a death report along with the inquest report for the registration of the death of a 
person. But, in the death report the date of death is noted as between ‘9-6-1975 and 14-6-1975’. Since exact date of death is 
not known as the deceased was missing from 9.6.1975 onwards and the dead body was found only on 14-6-1975. The 
inquest report was signed by the police officer on 14-6-1975. In the circumstances, whether it will be sufficient to note the 
date of death in the register as between 9.6.1975 and 14-6-1975 since no body can correctly say the actual date of death?
Clarification: It is likely that the case of death was subjected to a detailed investigation and in such cases, normally 
postmortem medical examination of the body is done. The post-mortem report may in that case indicate a more precise 
probable date of death and actual date of death? 
16 Query: As per section 8(1)(b) of the RBD Act, 1969, registration of births and deaths occurring in a hospital has to be 
effected on the basis of information given by doctors. From 5,6,7 have been supplied to the hospitals as prescribed in 
section 10 but information are still being received in old forms. It may be clarified if registration can be effected on the 
basis of information received in old forms. 
Clarification: Under section 8(1)(b) of the RBD Act, 1969, it is the primary duty of the Medical Officer-in-charge of 
hospital, health center, maternity or nursing home or other like institutions to give or cause to be given either orally or in 
writing according to their best knowledge or belief and within such time as may be prescribed, information to the Registrar, 
of the several particulars required to be entered in the forms prescribed by the state Government, under sub-section (1) of 
section 16. The Officer-in-Charge of such institutions are statutorily enjoined to register events occurring in such 
institutions with the Registrar of the local area where such institutions are located. Public has no responsibility in this 
regard. Rule 5 under the above said section has prescribed period and forms. The Officer-in –Charge of such institutions 
has to supply information in Form 2 for live-births, in Form 3 for stillbirths and in Form 4 for deaths, in the same manner 
as the public. Forms 5,6 and 7 which have been prescribed under section 10 are meant for notifying the events by the 
notifiers specified in section 10. They contain very few particulars. Registration cannot be effected on the basis of 
information contained in the notification form as it does not give all the particulars necessary for registration. 17 Query: A ship with all persons abroad was drowned in the mid-sea so that no one could be expected to report the matter 
at the next place of halt. In the situation it seems necessary that the registration of deaths should be done on the basis of the 
letter from the Shipping Master, Ministry of Shipping and Transport, Government Shipping Office, Bellard Estate, 
Bombay-1, addressed to the wife of deceased and which has been produced as an evidence by the applicant. However, it 
seems from the said letter that the deceased was a resident of Junagadh district. In view of this it is not clear as to how the
applicant seeks the death to be registered in Diu? 
Clarification: The provision of the Act and the rule made there-under do not squarely provide for a situation where even 
the In-Charge of the ship along with the seamen and other people on board have been drowned leaving behind nobody to 
report about the incident. Rule 6 speaks of the person in-charge of the ship to give information under sub-section (1) of 
section 8 at the first place of halt. There was no in-charge of the ship left behind in the instant case. On the basis of the 
information conveyed by the Shipping Master, Ministry of shipping & Transport, Government Shipping office, Bellard 
Estate, Bombay-1, received by the wife of the deceased, the information of such death could only be given by the wife of 
the deceased or his heirs, which should be regarded proper. Although such information according to sub-section (1) of 
section 8 should be given to the local Registrar of the area of the state, however, if the delegation of such a power is being
made by the Central Government in favour of another authority, registration could possibly be done by him also. But such 
registration should normally be done at the place of which the deceased was resident. 
In view of this, in such situation where the ship itself seems to have drowned in mid-sea the next of the kin of the 
deceased could alone be expected to report the event of death and the same should be regarded as proper. Registration of 
such case may be done at the place of which the deceased was normal resident. 
 In the present case, the Additional district Registrar of Diu, who has received request for registration may be 
advised to ask the party to approach the concerned Local Registrar in Gujarat state. 
18. Query: It may be clarified whether births occurring in hospitals in towns have to be registered by the Registrar of the 
area in which the hospitals are situated or is it possible to register such births at the place of normal residence of the 
concerned families. 
Clarification: The events occurring in hospital will be registered with the Registrar of the area in which such hospitals 
falls. They will not be registered at the place of normal residence, since registration is done at the place of occurrence. 
19. Query: Whether the reports of deaths furnished by the Director General of Shipping, Bombay are to be passed on to 
the local Registrar or only copies of such reports are to be sent to Registrars for registering the events while retaining the 
original reports for preserving them as permanent record in Chief Registrar’s office? 
Clarification: Certified copies (in original) of death report received from Director General, Shipping may be sent to the 
concerned local Registrars. This will help the Registrar to retain the report as integral part of the register. The Chief 
Registrar’s office need only keep a record of the receipt of such report and forwarding of the same to the concerned 
Registrars. 
20 Query: In case of delayed reporting of institutional events, what procedure should be followed for registration of such 
events? 
Clarification: It may be seen from the RBD Act 1969 that in respect of births and deaths in a hospital, health center, 
maternity or nursing home or other like institutions, responsibility of informing the events to the Registrar lies on the 
Medical Officer or any person authorized by him in this behalf under section 8(1) (b). Therefore, for any delay in the 
reporting of institutional events the concerned officer in charge of the hospital may be held responsible and all the 
formalities required under section 13 of the Act observed. Further, in such cases the officer concerned can be penalized in 
accordance with the provisions of section 23 and 24 of the Act. 
21. Query: One particular person committed suicide by hanging during the period between 26-6-76 and 2-7-76. The In 
questing Officer has reported that the deceased person was identified only on 18-7-76. When he reported the death for 
registration, the Registrar demanded the late fee prescribed. Whether it is justifiable to realize late fee in such cases? 
Clarification: If the exact date is not known, it may not be proper to rule that there has been a delay in reporting. As the 
report has been made by an officer of the police department of the Government, the Registrar concerned may be advised 
that strict interpretation of the law on the subject should not be made and the event should be registered with a suitable 
remark in the remarks column. 22. Query: Is it necessary to collect late fee for events reported late by (i) institutions (ii) police authorities? In that case, 
from whom the fee should be collected? 
Clarification: If any officer in charge of an institution or police station or barrack does not report an event as required 
under section 8 of the Act within the prescribed time, he becomes liable to pay late fee and even penalty as provided under 
sub-section (1) of section 23 of the Act. 
23.Query: Certain institutions send the birth or death reports on the last day of the reporting period and naturally the 
Registrar finds it difficult to register all the events on the same day. If the next day or the next few days are holidays, 
registration is further delayed. Whether payment of late fee is involved in such cases? 
Clarification: The question of late fee does not arise in this case as the events have been reported within the prescribed 
period. The registration can be done on the next working day after the holidays. 
24. Query: In the absence of any specific provisions for registration of illegitimate births in the statute itself whether local 
Registrar shall presume identical procedure as in the case of legitimate birth? Whether the foot note 1 in form No. 11 (birth 
register) of West Bengal Registration of Births and Deaths Rules, 1972 is as good as law? 
Section 7(2) of the Act requires a Registrar to take steps to inform himself carefully of every birth or death which takes 
place in his jurisdiction. There may be reasons for special precautions in case of registration of illegitimate births and 
suspected deaths. Please provide guidelines. 
Clarification: The procedures for registration of legitimate and illegitimate births are the same. In case of entry of an 
illegitimate birth the world ‘illegitimate’ has also to be entered in remark column of the register. However, no person’s 
name may be entered as that of father unless there is a joint request of the couple. The footnotes in Form No.11 of state 
rules to this effect are guidelines to the Registrar for registration in such cases. Since Form 11 is part of the rules framed
under the Act the footnotes are as good as law. 
 In order to inform himself of the events of births/deaths occurring in areas of his jurisdiction the Registrar may 
require any person to furnish information within his knowledge in connection with a birth or death in the locality within 
which such person resides and that person shall be bound to comply with such requirement as provided under section 21 of 
the Act. As regards problem of ensuring protection for the Registrars for registering illegitimate births and suspected 
deaths, it may be mentioned that under section 26 of the Act, a Registrar is a public servant within the meaning of section 
21 of the I.P.C. of 1860 and no legal proceedings shall be instituted against him while exercising or performing any of his 
duties under this Act, as provided under section 28(1) of the RBD Act, 1969. 
25.Query: According to rule 6(2) of the Kerala Registration of Births and Deaths Rules, 1970 in the case of deaths (not 
falling under clauses (a) to 9e) of Sub-section (1) of section (8). In which an inquest is held, the officer who conducts the 
inquest shall give the information to the concerned Registrar. A doubt is now raised in respect of a suicide committed in a 
house. Though the officer who has conducted the inquest has been asked to report the event, he has replied that in view of 
the rule 6(2) and because the event has happened in a house it is to be reported by the person mentioned in section 8(1)(a) 
and not by him. Please provide necessary clarification. 
Clarification: In this case, it is the duty of the head of the household to report the death. Rule 6(2) of the Kerala 
Registration of Births and Deaths Rules 1970 is not applicable here. However, the officer who has conducted the inquest 
can be asked to notify the death, under section 10(1) (iii) of the Act, to the Registrar, in such manner as prescribed in rule 7 
of the state rules. 
26.Query: Whether the head of the household may be allowed to intimate to the local Registrar by post of the occurrence 
of vital events in the prescribed form. 
Clarifications: There is no objection to the head of the household submitting particulars of occurrence of vital events to 
the Registrar by post so long as the particulars are as per the prescribed reporting forms 2,3 and 4 depending upon whether 
it is a live birth, still birth or death respectively. In this regard, it has been suggested that in such cases, a note may be made 
in the remarks column of the registers to the effect that the registration is made on the basis of postal reportings and 
reporting forms 2,3&4 as the case may be preserved as an integral part of the register. 
27. Query: Whether fishermen reported to have been missed in the sea can be considered as dead and if so, how 
registration in such cases can be made? 
Clarifications: The question whether fishermen have drowned in the sea or not is a question of fact. If there is sufficient 
evidence to prove that the person missing in the sea had actually drowned, a conclusion on the basis of that evidence may 
be drawn that they are dead. As regards the presumption of death, such presumption would arise after the expiration of 7 
years from the date of missing. 28. Query: Who is responsible for reporting of the event of birth/ death in following circumstances: 
I. If a case of twin delivery is admitted in the Hospital where in the first baby was born outside the Hospital and the 
second baby, after lapse of some times, is delivered at the Hospital. 
II. If the first baby born outside the Hospital is not brought to the Hospital along with the mother and subsequently 
expires. 
III. If the delivery took place outside the Hospital and subsequently the mother admitted in the Hospital along with the 
new born baby for any puerperal complication. 
IV. If the patient is brought dead to the Hospital. 
Clarifications: In all the four circumstances of births/deaths took place outside the Hospital. Hence it is not the 
responsibility of the Hospital authorities to report the occurrence of the event to the registration authorities. However, in 
the case cited at (i) while making the report of the second baby it is to be mentioned in the remarks column that it is a twin 
and the fact to the effect that the first baby was born outside the Hospital is also to be mentioned. 
29. Query: What procedure is to be followed for registering event of birth in respect of an abandoned child and whether 
the name of parents of such child could be entered in the relevant column? 
Clarifications: Registration of birth of an abandoned child should be made in accordance with the procedure laid down in 
section 8(1)(e) of the Act. Entries in the register of births relating to parents of such child should be either “un-known or 
whatever the actual position. The names of adoptive parents should not be entered in place of natural parents (i.e. father 
and mother) 
SECTION 12:
30. Query: Whether death certificate could be issued in respect of a person who has been missing and has not been heard 
of for seven years. 
Clarifications: The death under section 2(b) of the Registration of Births & Deaths Act, 1969, means the permanent 
disappearance of all evidence of life after live birth has taken place. It will be question, a fact in each case, for the purposes 
of this Act, whether “death” has taken place as defined in the Act. In view of the entries to be filled in the death register, it 
is difficult to advise that these columns in death register can be filled on the basis of “burden of proof” only. 
31. Query: What procedure for registration is to be followed in case of medico-legal cases of death occurred in hospital. 
Clarifications: In case of medico-legal cases, the hospital authorities/ physicians should inform the Registrar concerned, 
details thereof for follow up action in obtaining required certificate from the police authorities. The object is that on receipt 
of the information the local Registrar could register the event of death without completing the column of cause of death, 
making a remark in the remarks column that the “inquest report is awaited”. The cause of death could be filled in later on 
receiving the inquest report. 
32. Query: As per section 12 a Registrar shall, as soon as the registration of a birth or death has been completed, give free 
of charge, to the person who gives information under section 8 or 9 an extract of the prescribed particulars under his hand 
from the register relating to births or deaths. In the case of birth and death which occurred in medical institutions, the 
Medical Officers in-charge, are the informants. Now certain Registrars have raised a doubt whether it is necessary to issue 
extracts to such Medical Officers. 
Clarification: The section 12 of the RBD Act, 1969 reads as “The Registrar shall, as soon as the registration of births and 
deaths has been completed, give free of charge, to the person who gives information under section 8 or section 9 an extract 
of the prescribed particulars under his hand from the register relating to such birth or death”. As the Medical Officer Incharge is the informant under 8(1) (b) in case of institutional events, extracts should be issued to him who will transmit 
them to the parents or relatives of the new born or the decreased as the case may be. 
33.Query: Whether printing of family planning and health Education slogans on the backside of the birth certificate is 
permissible under the Act? 
Clarification: It is not desirable to use the birth certificate as publicity measure because of it being a legal document. 
34. Query: Section 12 empowers the Registrar to issue an extract of the prescribed particulars under his hand from the 
registers relating to such birth or death. The Life Insurance Corporation etc. are insisting upon original copies of death 
certificates and they are not accepting the true copies of the certificates. Now a days the general public is demanding more 
than one copy of certificates. What is to be done in such cases? Clarification: Section 12 of the Act provides for issue of extract only. However any number of copies of the extract can 
be given on payment of prescribed fee under section 17 of the Act if required. The extract issued under section 17 of the 
Act has evidentiary value and serves the same purpose as extract under section 12 of the Act. 
35.Query: Whether a column regarding cause of death can be inserted in the death certificate issued by the Registrar in 
Form No. 10? 
Clarification: As per RBD Act, 1969 the cause of death cannot be disclosed by the Registrar to any person seeking extract 
under section 17 of the Act and hence form No. 10, does not include it. 
36. Query Section 12 provides that Registrar shall give free of charge, to the person who gives information under section 8 
or section 9 an extract of the prescribed particulars from the register relating to such birth or death. Whether extract can be 
given free of charge to the person in case of delayed registration under section 13? 
Clarification: Section 12 of RBD Act. 1969 contemplates giving of extracts free of charge to the person giving 
information under section 8 or section 9 thereof. The provisions of this section are, therefore, not applicable in relation to
the section 13. The extracts free of charge therefore, cannot be given to the persons giving information to the Registrar 
under Section 13 of the Act. 
37. Query: Section 12 of the RBD Act, 1969 provides that as soon as the registration of birth or death is completed, the 
Registrar should give an 
extract of the prescribed particulars under his hand from the register relating to such birth or death. Also section 17(2) 
provides that an extract can be obtained from the birth or death register subsequently on payment of fees and that such 
certificate shall be admissible in evidence for the purpose of proving the birth or death to which the entry relates. Whether 
such an extract can be produced in proof of the fact of birth or death and in proof of the civil status of the individual citizen 
arising from paternal, filial and marital relationship? 
Clarification: Entries in birth and death registers are public documents and are admissible as evidence under section 35 of 
the Indian Evidence Act, 1872. However, these entries are only conclusive evidence of the fact of birth or death, as the 
case may be. Other particulars as to which the registering officer concerned can have no personal knowledge or No means 
of checking cannot be treated as conclusive evidence. Where, for example, for a record in the birth register, the name of 
the father appears to have been furnished by the mother, that by itself cannot be conclusive evidence of paternity, being a 
unilateral statement by an interested party. 
38. Query: Whether an extract given under section 12 will have the same evidentiary value as an extract given under 
section 17 under the Indian Evidence Act, 1872? 
Clarification: A certified extract under section 17 of the RBD Act, 1969 is intended for use for the purposes of legal 
dispute or judicial proceeding. In any such case, a document certified in the manner provided in section 76 is admissible in 
evidence under section 77 of the Indian Evidence Act, 1872, as “proof of the contents of the public documents or parts of 
the public documents of which they purport to be copies’. Under section 76 of the Evidence Act any such copy of public 
document will bear a certificate written at the foot of such document or part there-of, as the case may be, and every such 
certificate shall be dated and subscribed by such officer with his name and his official title shall be sealed whenever such 
officer is authorized by law to make use of a seal. 
 As against the above, an extract of the prescribed par6ticulars from the register of births and deaths given under 
section 12 of the RBD Act, 1969 is intended mainly for purposes of record and may be useful for extra-judicial purposes 
like admission in an educational institution. It may be mentioned in this connection that fees are chargeable in respect of 
certified copies under section 17. However, if the administrative Ministry desires to allow an extract under section 12 to 
serve the same purpose as a copy given under section 17, the same can be achieved by providing in the rules that at the foot 
of copy of extract given under section 12, a certificate shall be given to the effect that it is a true copy of such document 
and every such certificate shall be dated and subscribed by such officer with his name, title and seal of office. If this is 
done, the extract under section 12 will also qualify as a certified copy within the meaning of section 77 of the Evidence 
Act, but no fee can be levied for grant of copies under section 12. 
39. Query: Whether the age of the deceased is to be shown in death certificate. 
Clarification: It is not desirable to record the age of the deceased in the death certificate (Form no.10). The column for age 
in the death register has been provided mainly for statistical purpose. If any person wants to establish the age of the 
deceased for any purpose he has to produce the deceased’s birth certificate or any other secondary evidentiary proof 
relating to the age of the deceased. 40. Query: Whether birth/death certificate could be issued in the language other than the language in which entries are 
made in birth/death register. 
Clarification: Extracts from birth/death register are to be issued only in the language in which entries have been made in 
the register. 
41. Query: Whether a Still Birth Certificate could be issued under the provisions of Act and the State Rules? 
Clarification: According to Section 2(1)(a) of the Act, Word/term “birth” mens live birth or Still birth. As such, extract 
from Still Birth Register (Form No.12) could be issued in Form 9 with an appropriate changes in the wording in that form 
such as information has been taken from the original records of Still Birth ……. date of still birth and place of still birth 
insisted of word “birth” given in that form. 
42. Query: Whether extracts of birth/death under Section 12 could be given free of charge also in respect of the events 
registered under Section 13 of the Act. 
Clarification: Section 12 of the Act contemplates giving of extracts free of charge to the person giving information under 
Section 8 or Section 9 thereof. The provision of this Section is, therefore, not applicable in relation to the event registered
under Section 13. 
43. Query: Whether birth or death extracts could be issued in the language, other than the language in which the relevant 
register is maintained. 
Clarification: Extracts from the register of birth and death should be issued in the language in which the entries are made 
in the register. However, there is no objection, if the Registrar also issues separately a copy of such extracts in other 
language. But such copy should be marked at top ‘Translated Version” 
SECTION 13:
44. Query: As per section 13(1) of the RBD Act, 1969, registration of events after the expiry of specified period is 
possible on payment of prescribed late fee. It has been reported from certain parts of the country that due to public 
disturbances and imposition of curfew etc. Or in similar other situation births and deaths could not be registered within the 
specified time limit. In some cases the events could not be registered for more than two months. Whether payment of 
late fee under section 13(1) of the Act and corresponding state rules can be waived by the state Govt. in such situation? 
Whether the power of waiving can be exercised by the authority of the state Govt. itself? 
Clarification: It may be seen that the substantive provision in section 13 speaks of “payment of such late fees as may be 
prescribed”. There is no provision either in this section or anywhere in the Act, which provides for any exemption from 
payment of late fee. The section 30 authorises the state Govts. to make rules with approval of the Central Govt. and clause 
(1) of sub section (2) of this section provides for making rules for the fees payable for registration made under section 13. 
Thus it is seen that legislative intent as incorporated in section 13(1) of the Act is that late fees shall be payable in case of 
delayed information but the quantum of fee only can be prescribed by rules made by the state Govts. in exercise of powers 
under section 30 of the Act. The Act does not provide for waiving of late fee under any circumstances, in case the 
information is delayed beyond the period specified for the purpose. Next point is whether a provision for exemption can be 
made in the rules. The law is settled on the point that subordinate legislation shall remain within the scope of the Act vide 
Chaman Lal Vs. State of U.P (AIR 1955 S.C. 435). The subordinate legislation cannot be beyond the statute vide State of 
Assam Vs. Kidwai reported in (1957) S.C.R. 295 (317). In the instance case neither Act provides for any exemption nor it 
authorises making of rules which may provide for exemption. Where statute provides for payment of fee in particular 
matter the provision for exemption from payment of such fee becomes an essential legislative function. It cannot be 
delegated unless the statute lays down the policy and specifies the class or classes of cases in which, and circumstances 
under which exemption may be granted. Since there is no such provision in the statute in the instant case, provision for 
exemption cannot be made in the rules. The authority to make rules to carry out the purposes of the Act as mentioned in 
section 30(1) does not extend to the making of rules for the purposes not envisaged under the Act, nor authorized by the 
Act. In the present circumstances as the law stands at present there is no scope for exercising any power of exemption 
either by any state Govt. or by the Central Govt. 45. Query: Some state Governments are proposing to organize “Registration weeks”. They are of the view that by 
organizing such a campaign there will be some impact and more and more people will come to know about the registration. 
The state Governments intend to exempt/wave payment of late fee during the registration week as a gesture in the spirit of 
the campaign. However, the Act does not provide for waiving of late fee under any circumstances, if the report is delayed 
beyond the specified period. In the circumstances, it may be suggested as to how the state Govts., can organize a 
“Registration week”. 
Clarification: There is absolutely no doubt that there is no power to exempt the payment of late fee for delayed 
registration, RBD Act, 1969 refers to the payment of such late fee as may be prescribed by the state Govt. under the rules. 
“Such fee’ does not mean no fee at all. However, it would be permissible to fix a nominal amount of fee say 5 paise or 10 
paise, for delayed registration of these events during the observation of ‘Registration week’ by providing for the same in 
the rules made under provisions of that section by the state Govt. 
 However, certain difficulties are likely to arise under sub-section (3) of the section 13. Any birth or death, which 
has not been registered within one year of its occurrence, can be registered only on an order made by Magistrate of First 
Class or a Presidency Magistrate. In view of this provision every case of such delayed registration will have to be 
determined by a Magistrate and proceedings before such Magistrate will take its own time. Thus aspect therefore, requires 
careful consideration. 
 Besides the aforesaid, every case of delayed registration may also attract the penal provisions of section 23(1) and 
(4) of the Act. Section 24, however, empowers any officer authorized by the Chief Registrar to compound such offences, 
by accepting a composition fee not exceeding Rs.50/-. In view thereof, in every case of delayed registration during the 
‘week’ some compounding fee will have to be taken from the concerned persons, which may be a nominal fee. 
 Care will also have to be taken during the said ‘week’ to see that the benefit of delayed registration is not misused 
by way of recording incorrect dates of births with a view to getting favorable benefits in Govt. service. 
46. Query: A person furnished the information to the Registrar in writing on 29th day from the date of occurrence by 
payment of late fees under section 13(1). The Registrar registers the event after 6 days from the date of receipt. It may be 
clarified whether the Registrar is supposed to pay any penalty for the registration of the event mentioned and obtain the 
written permission for the District Registrar. 
Clarification: Section 13(2) is attracted only if information is given to the Registrar after thirty days. 
47. Query: An instance has come to the notice of the Chief Registrar, Kerala wherein a person informed an event to the 
Registrar 10 months after the occurrence of the event. As per section 13(2) of the RBD Act, 1969 and corresponding state 
rules 10(2), sanction of District Registrar is required for registering the event. The informant was instructed to produce the
written permission of the District Registrar. By the time the informant produced the written sanction under rule 10(2), one 
year had elapsed and consequently sanction from the First Class magistrate became necessary for registration of the event 
as provided under section 13(3) of the Act and corresponding state rules 10(3). This has caused inconvenience to the party. 
In order to avoid such inconvenience the following procedure is suggested for consideration. 
 The Registrar may enter the details of the event in the register without signature of the informant and without his 
own signature on receipt of a provisional written permission for the District Registrar pending observance of the needful 
procedural formalities. Such a provisional permission will be sufficient to facilitate making of various entries in the register 
except signatures. Rule 10(3) will not be applicable once the process of registration has been initiated in the abovementioned manner. The registration will however be completed with signatures on the register as and when the final 
sanction for the District Registrar is received. In case a sanction is denied, entry will be deleted. 
 It may be clarified if the above procedure can be adopted. It may also be advised whether an amendment of rule 
10(2) of Kerala Registration of Births and Deaths, Rules, 1970 will be required or whether the procedure can be adopted by 
executive order of the state Govt. 
Clarification: It may be found that sub-rules (1), (2) and (3) of rule 10 of the Kerala Registration of Births and Deaths 
Rules, 1970 are mutatis mutandis same as sub-sections (1), (2) and (3) of section 13 of the RBD Act, 1969 except 
providing the quantum of late fee. Rule 10(3) as well as section 13(3) provides that any birth or death which has not been 
registered within one year of its occurrence shall be registered only on an order by a Magistrate of specified class and 
payment of specified fee. It is, significant that while sub-section(1), (2) of section 13 speak of information as to birth or 
death being given, sub-section (3) speaks of registration within the specified period. The word “registration” has not been 
defined in the Act. Section 11 provides for the manner in which it is to be done. Once the said action is complete, it can be said that birth or death has been registered. Mere filling the relevant columns without signatures of the informant and of 
the Registrar will not amount to registration under section 11 and therefore it cannot be said that birth or death has been 
registered for the purpose of sub-section (3) of the section 13. The provision contained in section 13(2) makes distinction 
between the giving of information and the registration and requires written permission of prescribed authority before the 
occurrence is registered. As stated above if the registration process has not been completed within one year, the order of 
the Magistrate will be required under sub-section (3). Neither the Act nor the rules provide for any provisional written 
permission from the District Registrar. Section 13(2) of the Act as well as rule 10(2) of the rules envisages one type of 
written permission from the prescribed authority and for this purpose the District Registrar appears to be the prescribed 
authority. If the registration process has not been completed, rule 10(3), will be attracted. Amendment of rule 10(2) will 
not be of any help in view of the provisions contained in sub-section (2) and sub-section (3) of section 13 of the Act. 
Remedy lies either in quick disposal of the case by the prescribed authority under section 13(2) or suitable amendment of 
the Act. 
48. Query: After coming into operation of the Criminal Procedure Code, 1973 with effect from 1-4-1974, the Govt. of 
West Bengal has requested that the authority to exercise power under rule 10(3) of West Bengal Registration of Births and 
Deaths Rules, 1972 be given to Executive Magistrate. As only a First Class Magistrate or a Presidency Magistrate is 
specified in section 13(3) of the Act, the authority can now be exercised only by a Judicial Magistrate of the 1
st
 class or a 
Metropolitan Magistrate and not by Executive Magistrate. It is also for advice whether it would require amendment of the 
RBD Act, 1969, itself or only an amendment in rule 10(3) of the West Bengal Registration of Births and Deaths Rules, 
1972 would serve the purpose of specifying the appropriate Magistrate allowed by the Cr. P.C. 1973. 
Clarification: Sub-section (3) of section 13 of the RBD Act, 1969 provides that in case of delay of registration of birth or 
death beyond one year of its occurrence the same shall be registered only on an order made by a Magistrate of the first 
Class or a Presidency Magistrate after verifying the correctness of birth or death and on payment of prescribed fee. 
 This function of verifying the correctness may involve the appreciation or sifting of evidence or the formulation of 
a decision but that decision will not expose any person to any punishment or penalty or will not have the effect of sending 
any person for a trail so as to bring this function within the meaning of clause (a) of sub-section (4) of section 3 of the Cr.
P.C., 1973. At the most it may be said to be quasi-judicial function. Under the RBD Act, 1969, the function under section 
13(3) of the said Act is treated as administrative or executive in nature. Clause (b) of sub-section (4) of section 3 of Cr. 
P.C. 1973 provides that the functions which are administrative or executive in nature exercisable by a Magistrate under any 
Law other than the code, shall be exerciseable by an Executive Magistrate. In view thereof the functions under sub-section 
(3) of section 13 of the RBD Act, 1969 can be exercised by an Executive Magistrate. 
49. Query: Whether events occurring prior to the date of enforcement of the RBD Act, 1969 can be registered? 
Clarification: The events of births and deaths, which occurred prior to the coming into force of the RBD Act, 1969 can be 
registered under the provisions of this Act. The provisions of section 13 which relates to delayed registration can also be 
applied in registration of such events. 
50. Query: Whether District Statistical Officer (District Registrar) can work in place of 1
st
 class Magistrate under the 
provisions of sections 13(2), 13(3) of the RBD Act, 1969 and rules 10(2) and 10(3) of Bihar Registration of Births and 
Deaths Rules, 1970? 
Clarification: Section 13(2) and (3) of the RBD Act, 1969 and rule 10(2) and (3) of the Bihar Registration of Births and 
Deaths Rules, 1970 provide for separate authorities to grant permission for the delayed registration of births and deaths. 
Order of the first Class Magistrate is required only in case of births/ deaths not registered within a period of one year and 
provisions of section 13(3) only are applicable in this case. The District Statistical Officer who is District Registrar cannot 
be given the powers of first Class magistrate as the Act does not provide for delegation of these powers to any other 
person. 
51. Query: As per section 13(3) of the RBD Act, 1969, any birth or death which has not been registered with one year of 
its occurrence shall be registered only on an order made by a Magistrate of the first class or a Presidency Magistrate after 
verifying the correctness of the birth or death and on payment of the prescribed fee. Recently an instance has been brought 
to the notice of this office by one of the registration offices wherein the order from the First Class Magistrate states that the 
birth to be registered is that of an adopted son of a couple. However, it was verified that the adoption was not legally 
established under the Adoption Law in force. Neither the legitimacy of the person concerned can be proved since the 
persons who adopted him are all dead, nor it is possible to know the name of his real parents. As for registration purpose, 
the order issued by the First Class magistrate is the basis, but doubts now arise whether the birth can be registered as 
“adopted son” unless the adoption is established under the Law. Please clarify? Clarification: The information required to be given under section 13 of the RBD Act, 1969 is that of birth or death as 
defined in the Act. This information may be given by the natural parents or sufficient evidence may be produced before the 
Magistrate within the prescribed period as provided under section 13. In view thereof what is required is the evidence of 
birth, which, in the absence of his parents, may be given by the inhabitants of one’s locality who were aware of his birth. It
is stated that in the order of the First Class Magistrate, the birth to be registered is that of an adopted son. In this case,
unfortunately, the adopting couple is also dead and it is not possible to know the name of the real parents. While there may 
be no legal objection to registering the birth of an adopted son, it is however, necessary that the natural parents of the 
adopted son and their names should be entered in the register. The question of entering the name of adopted son in this 
case does not arise since there had been no valid adoption. In view thereof only the evidence of his birth could be given by 
the natural parents or by persons who are aware of his birth. 
52. Query: Whether suitable rules to lay down specific procedure for ascertaining/verification of the fact of an event of 
birth/death under section 13(3) of the RBD Act, 1969 can be made in the state rules? 
Clarification: It is felt that it may not be proper to issue any guidelines that may have the effect of circumscribing of 
limiting the discretion of a Magistrate. The Magistrate is expected to pass an order according to the facts of each case on 
its own merits. 
53. Query: Events of births and deaths, could not be registered in a state due to strike by the Talati-cum-Mantri who is 
also working as Registrar of Births and Deaths, although the events were reported by the parties within the time limit 
prescribed under the state rules. The Chief Registrar of Births and Deaths of the state has proposed to grant certain 
relaxation for registration of such events in view of the strike by the registrar. Whether such relaxation is possible under 
the RBD Act, 1969? 
Clarification: Under section 13 of the RBD Act, 1969, it is only in cases where there is a failure on the part of the 
informant informing the Registrar as to the birth or the death of a person, the procedure contemplated therein is to be 
followed. 
It appears that the parties have reported the events within time and there is no default on their part. Due to strike 
in the department the authorities could not take steps to record the events reported by the parties. Under the above 
circumstances no late fee can be levied as section 13 applies only to cases where there is a failure on the part of the parties
to report the birth and death of a person. The authorities can register the events reported by parties without any relaxation 
of the provisions of the Act. 
54. Query: Whether the Registrar is liable to pay late fee in cases of any delay on his part in registering an event under 
section 13(1) and 13(2) of the Act. 
Clarification: Section 13(2) is attracted when the information required as per Section 8 or Section 9 of the Act is furnished 
after thirty days but within one year of the date of occurrence of the event. However, Section 13(3) is attracted when an 
event has not been registered within one year of occurrence. 
 Section 13 only speak of payment of late fee under relevant sub-section by the party concerned. There is no 
provision for payment of late fee by the Registrar for any delay on his part in registering an event. However, the Registrar 
can be penalized for any undue delay on his part in registering an event. Section 23(2) provides that any registrar or Sub- 
Registrar who neglects or refuse without reasonable cause, to register any birth or death occurring in his jurisdiction or to 
submit any return as required by sub- section(1) of section 19 of the Act. Shall be punishable with fine which may extend 
to Rs.50. 
55. Query: Section 23 of Registration of Births & Deaths Act. 1969 deals with the penalties. Sub-section 5 of this section 
states that an offence under this section shall be tried summarily by a Magistrate. The point has been raised whether a case 
in this connection is to be launched in the court of an Executive Magistrate or of a judicial Magistrate. 
Clarification: Section 3(4) of the code of Criminal procedure provides that where the function exercisable by Magistrate 
under any law, relate to matters which involve the appreciation. Or sifting of evidence or the formulation of any decision 
which exposes any person to any punishment of penalty or detention in custody pending investigation or enquiry or trial 
would have effect of sending him for trial before any court, they shall be exercisable by a judicial Magistrate. 
56. Query: Whether the event of birth could be registered at the place other than the place of occurrence under the 
provisions of delayed registration as laid down in section 13(3) of the Act. 
Clarification: The event of birth/death is to be registered under section 13(3) of the RBD Act. 1969 at the place, where the 
event took place. In such cases, the registration should be made only on order of the Magistrate having jurisdiction over the 
area concerned. 57. Query: Whether there is any time limit prescribed for delayed registration of births and deaths under section 13(3) of 
the Act. 
Clarification: Under the provisions of section 13(3) of the Act, as it exists at present, there is no time bar on delayed 
registration of such events. 
58. Query: Who is the competent authority for collecting fee payable under Section 13 and corresponding State Rule? 
Clarification: Fees and penalties imposed for late /delayed registration under Sections 13 and 23 of RBD Act, 1969 and 
corresponding State Rules, are to paid to the concerned Registrar of Births and Deaths, unless some other officer has been 
appointed or authorized for the purpose under the State Rules. 
59. Query: Whether provision of Section 13 will apply to cases where the events of Births & Deaths have been reported by 
informant within the times as prescribed in the State Rules but the same could not be registered by Registrar within one 
year of their reporting. 
Clarification: Section 13 applies only to cases where there is failure on the part of the informant to report such events in 
time. However, for any undue delay on the part of Registrar in registering the events, he may become liable for action 
under Section 23(2) of the Act. 
SECTION 14:
60. Query: Whether the column relating to the name of the child registered before 1-7-1970 (i.e. before the date of 
implementation of the Registration of Births & Deaths Act. 1969) can be filled in or not. 
Clarification: By virtue of provision under section 31(2) of the Registration of Births and Deaths Act. 1969 the entries 
made in respect of births and deaths under the repealed law would, therefore, be deemed to have been made under the 
provision of this Act and continue in force until superseded by anything done or any action taken under this Act. 

61. Query: Whether penalty can be imposed under Section 23(4) if any person fails to report the name of the child to the 
Registrar within the time prescribed in the state rules. 
Clarification: In case where the birth of a child has been registered without name and the parent of guardian of that child 
gives information regarding name of the child the Registrar after the prescribed period of 12 months, the Registrar shall 
enter name in the register on payment of a late fee of rupees two (Rule 11 (1) of Mode Rules). If the information is delayed 
without any reasonable cause he shall also be punishable with a fine which may extend to ten rupees under Section 23(4) of 
the RBD Act. 1969 and the corresponding State Rules. 

SECTION 15:
62. Query: Whether all corrections of other nature are to be made in the same manner as the correction of date of birth 
and the same procedure shall apply for the supply of certified copies? 
Clarification: Rule 12 of the Chandigarh Registration of Births and Deaths Rules, 1974 provides for uniform Rule, which 
applies to all types of correction including date of birth and supply of, certified copy. 
 Rule 12(4) of Chandigarh Registration of Births and Deaths Rules, 1974 requires convincing proof by the 
Registrar and provides for elaborate procedure for effecting corrections under section 15 of the Act. 
63. Query: A case has been referred by a person, where it is stated that his female child has changed sex after surgical 
operation. In support of his statement he has enclosed medical certificates issued by the doctors who attended the child at 
the operation. Now consequent upon the change in sex, the father of the child has requested to make necessary changes in 
the birth entry of the child. Clarify whether on the basis of the documents produced by the party, necessary changes, such 
as name of child, sex can he effected in the original birth entry. 
Clarification: It is agreed that correction by way of change in name and sex in original birth entry in the birth register 
may be effected on the basis of medical documents produced by the party. 64. Query: The birth of a child born to Mrs. ‘A’ has been registered with name of the petitioner cited as the father of the 
child. The petitioner in his petition has denied the father-hood of the child. What procedure, the Registrar should follow in
such cases? 
Clarification: The Registrar has authority under section 15 of the RBD Act, 1969 to make correction in the register of 
births and deaths. In the present case the concerned Registrar may enquire into the matter and make the necessary 
corrections according to procedures laid down in rule 12 under the Act. If the petitioner is the legal husband of the mother 
of the child, his protest cannot stand unless there is a separation or divorce decree. If on the other hand, an error or fraud in 
the entry is suspected on the basis of the enquiry, to the satisfaction of Registrar, he may make a report as authorized by 
rule 12(6), giving necessary details to the officer authorized under section 25 and on hearing from him, take necessary 
action as provided in the various sub-rules of rule 12. 
65. Query: Section 15 of the RBD Act, 1969 gives full powers to the Registrars of Births and Deaths to effect corrections 
in the birth and death registers. It has been pointed out that this power leads to many serious problems because some of the 
Registrars are forced to correct even date of birth which has been registered thirty or forty years ago. In certain cases, the 
dates of birth shown in the educational record etc. are quite different from the dates shown in the birth records. The 
registrars are bound to correct the date of birth on receipts of requests from concerned parties. Consequently if the persons 
are employed, they may get extension in their service. The chances of malpractices cannot therefore be ruled out. Hence 
some restriction of this power of Registrars is felt a real necessity. Please advice. 
Clarification : Section 15 of the RBD Act, 1969 authorizes the Registrar to correct the errors or cancel the entry of any 
birth or death if the same is erroneous in the form or substance or has been fraudulently or improperly made. But, as will be 
seen, the provision contains many inbuilt safeguards. The section begins with the word “if it is proved to the satisfaction of 
the registrar”. It shows that not only error or fraud in the entry had to be proved, but also it should be proved to be 
satisfaction of the registrar. In this respect the registrar will exercise quasi-judicial functions and will have to scan the 
evidence in order to be satisfied. It will have to be established that the entry is erroneous in form or in substance or has 
been fraudulently or improperly made. Thus there is no question of the registrars being forced to correct the dates as 
suggested in the query. 
The second safeguard is that the registrar will have to act subject to the rules made by state govt. with respect to the 
conditions on which and the circumstances in which such entries may be corrected. The rules made by the state 
government for this purpose may require strict proof to substantiate any claim and may also require that the procedure 
should be strictly followed. 
 The third safeguard is that the registrar shall not alter the original entry but shall make the correction in the margin 
and shall sign the same giving the date of correction. Consequently the original date as well as corrected date will remain 
side by side on the register and any certified copy of the said entry will contain both the dates. 
 The Act nowhere says that the entry in register is the conclusive proof of the birth and death. Therefore such entry 
will be merely an evidence. When after correction, two dates, one original and the other corrected are there, the authority 
who has to take any action depending upon the date of birth of any person will not bound to accept the corrected date or to 
change the date mentioned in their own office records. 
 In views of position stated above chance of malpractices being committed appears to be very much limited, if not 
eliminated. 
 Powers of the Registrar conferred by this provision can be restricted by making very strict rules requiring 
convincing proof and providing for elaborate procedure in case of an application for change of date of birth as stated in 
para 2 above. 
66. Query : It may be clarified whether correction in respect of events occurred and registered prior to the enforcement of 
the RBD Act, 1969 in the state/union territory can still be effected under the provision of the Births, Deaths and Marriages 
registration act of 1886 if applicable there. It may be pointed out that in section 28(1) of the births, deaths and marriages 
registration act, 1886 there was a similar provision for correction of entry in the register. 
Clarification : It would be competent for the registrar to correct or cancel the entries in respect of births and deaths 
registered under the repealed law under section 15 of the RBD Act, 1969. 
 Where a birth or death has been registered under the provision of the Births, Deaths and Marriages Registration 
Act, 1886 and the aforesaid Act is still in force in a state, the entries can be corrected under section 28 of the aforesaid Act. 
 In case the Act of 1886 has also been repealed the entries made under the provision of the Act can be corrected 
under the section 15 of the 1969 Act. 67. Query: whether entries in respect of births and deaths registered under different Act (other than the registration of the 
Births, Deaths and Marriages Act of 1886) in various state prior to the enforcement of the RBD Act, 1969 can still be 
correction or cancelled whenever such a correction or cancelled is sought by the public under the provision of old 
Acts/rules (other than the registration of the Births, Deaths and marriages Act of 1886) or even under the provision of the 
present 1969 Act? In this connection it may be mentioned that prior to the enforcement of 1969 Act, the state had their own 
Acts for registration of births and deaths (beside the 1886 Act), such as Travancore-Cochin Registration of Births and 
Deaths Act, 1953 (Act VIII of 1953), the Kerala Municipal Act 1960 (section 324), Madras Registration of Births and 
Deaths Act, 1899 (Act III of 1899) etc. Which stand repealed as per section 31(1) of the RBD Act, 1969. 
Clarification: Section 31(1) of the RBD Act, 1969 repeals the Provisions of Law in force in the various states which relate 
to the matters covered by this Act. Sub-section (2) there of provides that not with standing such repeal anything done or 
any action taken under the repealed law shall be deemed to have been done or taken under the provision of the Act of 1969 
and shall continue in force accordingly until superseded by anything done or any action taken under this Act. 
 Section 15 of the Act empowers the registrar to correct or cancel any entry in the registrar to correct or cancel any 
entry in the register of birth and deaths kept by him under this Act. 
 By virtue of provision of section 31(2), the entries made in respect of births and deaths under the repealed law 
would, therefore, be deemed to have been made under the provisions of this act and continue in force until superseded by 
any thing done or any action taken under the Act. Similarly the register of births and deaths in respect of old entries will be
deemed to have been kept by the register under this act. 
 In view of the aforesaid, it would be competent for the registrar to correct or cancel the entries in respect of births 
and deaths registered under the repealed law in the various states under section 15 of the 1969 Act. 
68. Query : Section 15 of the RBD Act, 1969 provides for correction or cancellation of entry in the register of births and 
deaths. The Registrar has been empowered to correct or cancel any entry in any register kept by him, if it is proved to his 
satisfaction, that the entry is erroneous in form or substances, or has been fraudulently or improperly made. Pursuant to a 
rule made by the state government under section 30(2) (K) of the Act, the registers are transferred to the District Registrar 
or any other any officer specified by the state government. Whether the registrar is competent to carry out the correction or 
cancellation after a period of 12 months when the registers are not kept by him or whether the officer who has possession 
of the register can correct or cancel entries made in the register? 
Clarification: Under section 16(1) of the RBD Act, 1969 every Registrar is required to keep the register of births and 
deaths for his registration area. Under section 15, Registrar has been empowered to correct or cancel an entry of a birth or 
death in any register kept by him. 
It appears that pursuant to a rule made by a state government under section 30(2) (K) the said register is 
transferred to the district Registrar or an officer specified by the state government after a period of 12 months. The view of 
the state government is that after the registers are so transferred these cannot be said to have been kept by the registrar with 
the result that there is difficulty in making corrections or cancellation in the said registers by him under section 15 of the 
Act. Section 15 clearly provides that the registers shall be kept by the registrar. The rule made by the state govt. pursuant to 
section 30(2) (k) will therefore, have to be interpreted in a harmonious manner. The proper view would therefore be that 
irrespective of the place of keeping the registers, the register shall be deemed to have been kept by the registrar and the 
transfer of these registers to the office of District Registrar or any other officer specified by the state Government would be
for the administrative convenience of keeping the records at a convenient and centralized place. 
Even though the registers are transferred and stored in the office of the district registrar, the registrar would be the 
proper custodian of these registers. It would, therefore, be competent for him to make the corrections, etc. under section 15 
of the act and for the purpose he can either call for the records or can himself go at that place and attest the entries. 
69. Query : Whether the correction or cancellation of entries in birth/death registers under section 15 of the act also covers 
change of name? 
 Whether registrar is competent to effect correction involving change of name in respect of birth/death occurred 
and registered prior to enforcement of the 1969 Act? 
Clarification : The question of change of name may be viewed from angles. The first is that there may be some clerical 
error in writing the name in the register. For example Ram might have been written by oversight as Ram Lal or the word 
‘Chandra’ Might have been written as ‘chander’. The correction of the name under such circumstances may be covered 
under section 15 of the Act. Similarly, the name might have been fraudulently or improperly entered in the register. This 
would also fall under section 15. The second aspect would cover such cases where a person changes his name and 
thereafter makes a request for the changes of the name in register also. Such a contingency is obviously not covered under 
section 15 of the Act. 
The name is one of the various entries prescribed in the register. So the change of the name would be fact, a 
correction of the entry relating to the name. Every case in regard to the request for the change of the name should, 
therefore, be considered in the light of the aforesaid observations. 70. Query: Many of the entries related to births and deaths made under the old rules contain clerical or formal errors and 
people are finding difficulties to obtain certificates with correct details. It is necessary to give powers under section 15 of
the 1969 Act to some persons who understand the old records and who can attend of these matters. Naturally in the 
condition obtaining in Goa, Daman & Diu; the Civil Registrars are the best who can do this job. The law Department of 
administration which has been consulted in the matter has however opined that the function of the registrar under section 
15 cannot be delegated to any other authority in the absence of any provisions in the act to do so. They advised that 
function under section 15 should be exercisable only by the Registrars. As there is practical difficulty for the Registrars to 
do the correction in the old records and as the matter was very urgent, this Government decided to obtain Government of 
India’s approval under section 32 of the Act and in anticipation of the same, had authorized the Civil Registrar of each 
taluka to make correction of erroneous entries in the old registers. Whether such an order is valid under the Act? 
Clarification: It is found that the Administrator of Goa, Daman and Diu had by order, made under section 15 of the Act 
empowered the Civil Registrar of each taluka of Goa, Daman and Diu to make corrections or cancellation of an erroneous 
entry in the old register to the extent that such corrections or cancellation could be made permissible Under the said section 
and the rules made thereunder. The question is whether such an order would be valid under the Act and whether such a 
delegation for a limited purpose could be made to any authority other than the Registrar appointed under the Act. 
The provisions of section 15 as may be seen are subject to such rules as may be made by the State Government with 
respect to the condition on which and the circumstances in which entries may be corrected or cancelled etc. The 
appointment of any other authority to carry out the functions under section 15, by the state Government, in the case of the 
union territory by the Administrator, would not amount to delegation of the powers by the Registrar and the person so 
appointed may legally perform such functions. 
In view thereof, there seems no legal objection in passing of the said order and action taken by the Civil Registrar 
would be legally in order. There is, however, no express provision under the Act to overcome this difficulty. In view 
thereof, provisions of section 32 of the Act may also be invoked to overcome the difficulties. 
71. Query: A female birth was registered with date of birth as 26-11-44. Subsequently, an application is received stating 
that the female birth so registered was actually a male birth. The person whose birth was so registered has requested that 
the name and sex as recorded in the birth register may be corrected. In support of his claim the person has submitted an 
affidavit attested by two municipal commissioners and his matriculation certificate that shows the same date of birth as 
registered in the case of female birth referred to above. 
Clarification: It is not a case of correction of name and sex but cancellation of the old entry relating to the birth in 
entirely and action as per rules relating to the same is suggested. The Local Registrar may be instructed to inform the party 
accordingly. 
72. Query: Whether the date of birth can be corrected on the strength of a declaratory decree obtained by another party 
from a competent court. 
Clarification: The application for correction of age has to be made by the person concerned and not by another person. 
73. Query: Whether expansion of name by adding father`s and mother`s name by way of correction in the registration 
records is covered under section 15 of the RBD Act. 1969. 
Clarification: The provision of section 15 of the Act are not attracted in such cases as these involve a change of name. 
74. Query: Whether addition of name in old birth register could be made in respect of events occurred and registered prior 
to the coming into force of the RBD Act. 1969. 
Clarification: By virtue of provisions of 31(2) of the Registration of births and Deaths Act. 1969, the entries made in 
respect of births and deaths under the replaced law would, therefore, be deemed to have been made under the provision of 
this Act and continue in force until superseded by anything done or any action taken under this Act. It, therefore, follows 
that the events registered before the enforcement of this Act of 1969 will continue to be regulated under the provision of 
the aforesaid Act. 
75. Query: Whether expansion of initial before name is possible under section 15 of the RBD Act. 1969. 
Clarification: If the Registrar feels that the earlier writing of short name (initial) was erroneous in from or substance, he 
may correct the same. 76. Query: whether correction in the name of father and grand-father could be made in the birth entries on the basis of 
court`s judgement. 

Clarification: Section 15 of the Registration Births & Deaths Act. 1969 provides for correction or cancellation of entry in 
the register. For this purpose, it has to be proved to the satisfaction of the Registrar that any relevant entry is erroneous in 
from or in substance (etc). Even then, the original entry is not to be deleted or altered and a marginal entry is to be made. 
Rule 12 then deals with specific procedure to be followed. It does not seem to be a case of any formal error but the entries 
seem to be erroneous in substance…… if erroneous at all. For this purpose sub-rule (4) specifically provides for 
declaration by two credible persons having knowledge of the facts of the case. Further, the Registrar may before arriving at 
the satisfaction like to give opportunity to show cause to the mother or the person who had given the report earlier. 
77. Query: Whether the changes made in the name of father/mother through Gazette notification or otherwise subsequent 
to the date of registration of birth of the child could be incorporated in the birth register. 
Clarification: As such changes in the name are not covered under section 15 of the Act. These need not be incorporated in 
the birth register. 
78. Query: Whether fee could be charged for correction/cancellation of entries in the birth/death register. 
Clarification: Section 30(2)(e) of the Registration of Births and Deaths Act. 1969 does not envisage making of provision 
in the state rules for charging of fee for correction/ cancellation of entries in birth/ death register under the provisions of
section 15 of the Act. As such, no fee could be charged in this regard. 
79. Query: whether correction in the entry relating to name and sex in birth register could be made on the basis of a 
certificate from the Surgeon performing such corrective Operation. 
Clarification: The entries relating to name and sex of such child may be allowed if the Surgeon performing corrective 
operation certifies the sex of the child. 

SECTION 17:
80 Query: The medium of working in cantonment office is English and therefore, it is not possible to maintain the 
registers and other forms under the Act in regional language. The population in the cantonment area consists of persons 
from different parts of the country who insist for birth and death certificates in English language only. Please clarify 
whether it is possible to adopt the prescribed registers and forms in English language by some of the registration units like 
cantonment etc. 
Clarification: Since the medium of working in the office of Cantonment Board is English, they may be allowed to 
maintain registers etc. in English language. 
81. Query: Whether Ball- pen or Dot-pen can be used for making entries in the register of births and deaths. 
Clarification: While making entries in the registers of births and deaths, use of ball/dot pen is not desirable as its use puts 
more strain on the paper. This was perhaps a reason that use of ink has been specifically recommended by the First 
Conference of the Chief Registrars for making entries in the registers. However, there is no objection if ball/dot pen is used 
while preparing the monthly returns etc.. which are not to be preserved permanently. 
82. Query: Whether the full name of deceased, name of father/husband and permanent address should be provided by 
Medical-officer – In charge in form No.4 in case of medical termination of pregnancy or not. If not how the death 
certificate can be issued in case the party applies for death certificate? 
Clarification: It is necessary that all the required particulars of the deceased in From No. 13 are to be obtained from the 
hospital concerned before the entry is recorded in the death register. Without these particulars registration should not be 
effected. It is the requirement of the Act. The confidential nature of the case under reference relates to “Cause of Death” 
We may inform hospital authorities that cause of death revealed by them will be treated as confidential by the registration 
authorities and will not be disclosed while issuing a death certificate under section 17 of the Act. 83. Query: Some Chief Registrar have reported that due to constant use the registers of birth and death in certain 
registration units have become very old and are in dilapidated condition. If they are not copied in time the old registers 
cannot be used further. They have therefore sought permission of this office for taking of duplicate copy of such registers. 
Clarification: It is true that registers of births and deaths become unfit for use after certain period of time. On this account 
we have been suggesting to the States that these records should be handled very carefully. Getting copies of these registers 
is not the real solution as there is always a possibility of human error in copying of these records, apart from possibility of
some foul play. The best course would be Photostat copies or micro filming of such records. The birth/death certificate is 
to be issued from the original records of births/deaths. In view of this provision proposals of copying out the whole record 
of some specific year can be acceded to on the condition that such re-written record will be used for making search and 
preparation of birth and death certificate but while issuing the certificate entry is to be verified from the original old record 
which is to be preserved for this purpose after its renovation with tissue/transparent paper etc.. By this way re-written 
record can be constantly used while original records will be referred to at the time issuing of birth/death certificate. 
 84. Query: In the old system of births and deaths registration in Haryana state, there existed provision for inspection of 
births and deaths records by public in connection with obtaining extracts. But under the new rules this facility has not been 
provided. As such it is not understood whether the inspection of record by public is to be allowed or not. Please clarify.
Clarification: The section 17(1) of the RBD Act, 1969 provides that the public may cause a search to be made by the 
Registrar for any entry in a register of births and deaths. In view of the above section, permission regarding inspection of 
the records by public is not possible. However, on payment, of prescribed fee, the search will be made by the appropriate 
authority and certified extracts can be issued to the applicant. 
85. Query: Please clarify whether the fee for extracts to be issued for events registered under old by-laws of Municipal 
Councils is chargeable according to the old by-laws or as per rates prescribed under the new rules framed under section 30 
of the RBD Act, 1969. 
Clarification: After the enforcement of the RBD Act, 1969, all provisions of previous Acts/ by-laws as relate to matter 
covered in 1969 Act stand repealed as provided under section 31(1) of the Act. The question of issuing extracts in respect 
of old events under old by-laws does not arise now. Fees as prescribed under section 17 of 1969 Act and relevant state 
rules thereunder will be applicable in such cases also. 
86. Query Under the old system of registration of births and deaths, the extracts were given free of charge for 
Government work. Similar concession was also available to Soldier’s Board. But in new rules there is no such provision. 
Please advise, if the extracts can be supplied free of charge to Government offices for Government work and also to 
Soldiers’ Board. 
Clarification: Section 17(1) of the RBD Act, 1969 empowers the state Government to make rules relating to payment of 
fees for issue of extracts. Hence if the state Government desires to grant any concession regarding payment of fee for 
giving extracts to the category of Government offices and Soldiers’ Board, proposal may be submitted for approval of the 
Central Government as provided in section 30(1) of the Act for amendment of the State rule. 
87 Query: Under the rules, fees have been prescribed separately for two purposes viz. for search and for extracts. Section 
17 of the Act empowers any person to cause a search for any entry in the births and deaths register. This becomes 
necessary when the concerned person has no details of the said entry i.e. the date months and year of birth/death with him. 
If these details are available with him, it not necessary for him to cause a search thereof and he can ask for extract of an 
entry giving the details of the same. Thus if a person gives details of a birth or death and asks for extract, presumably he 
does not cause a search to be made and search fee cannot be levied and only extract fee can be charged from him. Please 
clarify. 
Clarification: If a person gives details of the date of registration of birth or death (as different from date of occurrence) 
and asks for extract, he does not cause a search to be made. In such cases search fee cannot be levied and only extract fee 
can be charged from him, as the two items are prescribed separately in the rules. 
88 Query: Whether a person can apply a search only or he has to apply for search as well as grant of extract at the same 
time? 
Clarification: Under the rules made by the state Government, under section 17 of the Act, separate provisions together 
with fees therefore exist for causing the search of the event and for giving extracts from the register relating to a birth or 
death. In view of a foresaid position, it would be possible for a person to apply only for causing a search for any entry in 
the register and he need not apply for both searching and obtaining extract. He can be informed regarding the existence of 
the event in the register. 89. Query: Section 17 of the RBD Act, 1969 and relevant state rules thereunder provide for search of birth and death 
registers and fees payable for such search and for extract from the register. Whether the state Government departments can 
seek details from the registers for official purposes without paying search fee as required under section 17 of the Act? 
 It has been brought to notice that police authority has power to seize the register of births and deaths or a court of 
Law can call for the same in which case the registration work is hampered. Besides, statutory responsibility of the 
Registrar gets infringed. What can be done under such circumstances? 
Clarification: It may not be appropriate to be too legalistic in the matter when some information is required by a 
Government department in respect of a death or a birth. There should not be any legal difficulty in furnishing such 
information informally to the department. However, if the information is required for the purpose mentioned in subsection (2) of section 17, it would be necessary to charge the prescribed fee from the department for giving extracts duly 
certified by the Registrar or the authorized person. (Please also refer clarification 87) 

It is not possible to prevent the police or a court of Law to seize or requisition register containing entries of births 
and deaths maintained by a Registrar. However, such cases would be very few and would arise only when there may be 
suspicion of forgery etc. Such seizure of the records may not be necessary for the purpose of proving the age or death of a 
person as such purpose can be achieved by giving certified copies to the police. Similarly an authorized person from the 
office of the Registrar can give evidence by producing the register in the court The RBD Act, 1969 does not give any 
immunity to the registers maintained by a Registrar from seizure etc. and it is also not necessary to have such a provision 
in the Act. It is not considered that the registration work would be hampered or the statutory responsibility of the Registrar
would be affected by such seizure or requisition of the records. 
90. Query: According to the procedure laid down in section 15 for the Act. And the State Rules, the extracts from the 
register of births and deaths under Section 17 contain both original as well as corrected items of the errors. There are, cases
where the members of the public seeking extracts under Section 17 are only interested in the corrected items. In this regard, 
question arises whether extracts in such cases could be issued for corrected entries only as demanded by the public. 
Clarification: Section 17 of the Act refers to the furnishing of extracts from the registers of births and deaths. The ordinary 
meaning of the word `extract` being “true & accurate confirming to ……..”. As such, both the original entry and the 
corrected entry with the data of correction may be shown in the extracts of the corrected items as has been the current 
practice followed in this regard. 
SECTION 18:
91. Query: Section 18 provides that the Registration officers shall be inspected by the authority specified by the District 
Registrar. Can an officer above the District Registrar in the registration hierarchy be specified for purposes of section 18 
by the District Registrar? 
Clarification: The District Registrar may for the purposes of inspection specify officers under section 18 of the RBD Act, 
1969. Any such officer may perhaps be sending his inspection report to the District Registrar. Naturally, any such officer 
can only be an officer over whom he has jurisdiction or control. He cannot be an officer superior in rank to the District 
Registrar. 
92. Query: Under section 19(1) of the RBD Act, 1969, and rule 15, sub-rules 1, 2 and 3; the Registrar prepares three 
copies of the birth and deaths register. One copy is sent to the Chief Registrar Bihar; the other copy to the District 
Registrar and the third is being kept by the Registrar himself as office copy. Please clarify whether the births and deaths 
register in forms 11, 12 and 13 may be prepared in triplicate for the urban areas by corporations/ municipalities and 
notified area committees where statistical staff have been posted. 
Clarification: Every Registrar including the Registrar for a Municipality with a population less than 30,000 may prepare 
only one copy of the statutory register of births and deaths. This copy may be sent to the Chief Registrar through the 
officer specified by him as prescribed in rule 15(1) of the Bihar Registration of Births and Deaths Rules 1970. The 
Registrars for the municipalities with population 30,000 and over need not prepare two or three copies of the statutory 
register as they are required to send only the compiled statement to Chief Registrar under sub-rule (4) of rule 15 of the 
Bihar registration of Births and Deaths rules, 1970. Bigger Municipality/ Corporation may however, get a copy prepared 
by the Sub-Registrars of the sub area of the Municipality/ Corporation to be sent to the Registrar of the Municipality/ 
Corporation for compilation of data for the entire jurisdiction of the local body. 
SECTION 19:
93. Query: Registrars of births and deaths for each registration unit send monthly extracts of births and deaths every 
month to the state directorate. These extracts are used for compilation of statistical data and are preserved for one year. 
These extracts are then destroyed when the statistical work is over. Whether copies of the extracts or any relevant 
information can be supplied by this directorate for other legal purposes whenever desired from taluka or unit level? Clarification : The extracts of births and deaths received in the directorate every month from the Registrar, are not 
certified copies of the original record, hence they have not legal value. They are meant only for compilation. Queries from 
any quarter may be directed to the officer keeping the original records or the officer empowered to issue such extracts. 
94. Query: Whether the monthly returns received under the State Rules could be destroyed after three years from the date 
of their receipt or when the data from such returns are brought out in the Annual vital Statistics Report of the State 
concerned. 
Clarification: There appears to be no objection if such monthly statistical returns are destroyed after three years of their 
utility. As the monthly statistical returns are of not much consequences after the data are tabulated, it is left to each state to 
destroy as and when they feel that the returns have lost their utility. 
95. Query: How long copies of monthly reports of birth and death should be preserved and what should be the procedure 
for destruction of such reports. 
Clarification : The monthly statistical returns are of not much consequences after the data is tabulated it is left to the Chief 
Registrars to destroy them as and when they feel that the returns have lost their utility according to the procedure being 
followed in this regard in their respective States/Union Territories. 
SECTION 20:
96. Query : Whether births which occurred to Indian citizens abroad prior to 1-1-1971 and not registered with the Indian 
Consulate as required under section 20(1) of the Act, can be registered now under section 29(2) of the Act? 
 If such births can be registered, whether section 13 continues to be applicable for cases when registration is sought 
beyond 60 days of arrival in India? 
Clarification : The answer is in affirmative for both the queries referred to. 
97. Query : Prior to integration of Goa, Daman & Diu; many persons of Goa origin had gone to the Portuguese colonies in 
Africa such as Mozambique, Ongola, Mumbasa etc, for various purposes. Consequent upon their settlement in Portuguese 
colonies in Africa they acquired citizenships of that country. Now it is seen that many such persons are returning to India 
with a view to settling permanently. On their return, they generally apply for Indian citizenship and request for registration
of births of their children either before or after acquisition of Indian citizenship. 
 Since the births of the children of all such African repatriates are registered with the authorities in the Portuguese 
colonies it may be clarified whether registration of births of their children can be done in Goa, after they change the 
nationality of their children. 
Clarification: The births already occurred and registered abroad with nationality other than Indian cannot be re-registered 
under section 20(2) of the 1969 Act. In such cases, birth certificates issued by the foreign Governments should serve all 
purposes in our country. 
98. Query : As per section 20(2), the birth of a child to Indian citizen, outside, Indian which has not been registered at 
Indian Consulates, can be registered in India if the parents of the child return to settle permanently in India. However, 
there are cases where the births were registered in the registration offices of the foreign countries where the parents were 
residing at the time of birth of the child concerned and not at the Indian Consulates of the said countries as provided under 
section 20(1). Birth certificates issued by such foreign registration authorities are also produced by the parents. Can these
certificates be considered legally valid for the purpose of sub-section 2 of section 17 of the RBD Act, 1969? 
Clarification : Section 20 deals with special provisions as to registration of births and deaths of citizens outside India. 
Sub-section (1) provides that births and deaths of Indian citizens outside India registered at the Indian Consulates under the 
rules made under citizenship Act 1955 would deem to have been made under this Act and the information so received 
under these rules shall cause to be registered by the Registrar General. Where the births and deaths have not been so 
registered, no such information may be received by the Registrar General, as provided in sub-section (1). For that purpose, 
the procedure laid down in sub-section(2) would have to follow and if the parents of the child return to India with a view to 
settling therein, they may, at any time within 60 days from the date of the arrival of the child in India, get the birth of the
child registered under this Act in the same manner as if the child was born in India. Registration of the birth of Indian 
citizen in the registration office of a foreign country where the parents were residing at the time of the birth of the child would not make the registration with the Registrar General under this Act automatic as the procedure is not provided under 
the Act. However, under section 32 of this Act in the event of any difficulty arising in giving effect to the provisions of 
this Act in any state, the state Government may, with the approval of the Central Government by order, make such 
provisions or give such directions not inconsistent with the provisions of this Act as appears to the state Government to be 
necessary or expedient for removing the difficulty. 
99.Query: The wife of an Armed Forces Personnel gave birth to a child in a hospital in BanglaDesh while her husband 
was posted in BanglaDesh. She has got the hospital documents to prove the occurrence of this birth. After coming back to 
her native place in India, she has sent a request for the birth to be registered there. Could the birth be registered? 
Clarification: As BanglaDesh has diplomatic relation with India, the birth in question should normally be registered with 
Indian Embassy in that country according to the citizens (Registration at Indian Consulates) Rules, 1956 under the 
Citizenship Act, 1955. In this particular case, the husband of the applicant was posted in BanglaDesh on temporary duty. 
Therefore, the birth can as well be registered at the normal residence of the parent of the child i.e. her native place in India 
under section 20(2) of the RBD Act, 1969. 
100. Query: Section 20(2) of the Act permits registration of the birth of any child born outside India and not registered 
with the Indian Consulate under section 20(1) when the parents of the child return to India with a view to settling therein. 
However, no such provision exists in regard to the registration of a death occurring outside the country and not registered 
under section 20(1). This causes a lot of difficulty to the relatives/heirs of the persons who die outside India. It may be 
clarified whether on the same analogy as relevant to the registration of births, the deaths occurring outside India can also be
registered in India. If so, what is the time limit for such registration? 
Clarification : Sub-section(2) of section 20 provides for the registration of birth of any child born outside India in respect 
of whom information has not been received as provided in sub-section(1). If the parents of the child return to India with a 
view to settling therein, they may at any time within sixty days from the date of the arrival of the child in India get the birth 
of the child registered under this Act in the same manner as if the child was born in India and the provisions of section 13 
shall apply to the birth of such child after the expiry of the period of sixty days aforesaid. The said sub-section does not 
provide for registration of death occurring outside India on the same analogy. 
SECTION 23:
101. Query: Every case of delayed registration attracts the penal provision of section 23(1) which can be got over with a 
compounding fee under section 24 of the Act. If so,does it mean that all cases of delayed registration call for payment of 
fine (or compounding fee there for) in addition to the late fee? However, section 13 of the Act does not make a specific 
mention of the same. 
Clarification: Section 23 provides that any person who fails without reasonable cause to give any information which is his 
duty to give under provisions of the sections 8 and 9 shall be punishable with a fine which may extend to fifty rupees. It is 
clear there from that any information given to the Registrar under section 13 would attract the penal provision of section 23 
in addition to the payment of late fee as prescribed by the rules made there under. Section 13 relates to delayed registration
of the events and provides for payment of late fee. The fee which is levied for compounding offences is to be charged 
under section 24 which deals with the power to compound offences. The compounding fee is therefore additional to the 
amount of late fee. 
102. Query : One of the Registrars in a state has taken prosecution steps under section 23(1)(b) of the Act against two 
persons. The judicial Magistrate who tired the above cases has fined the said persons. But the fine imposed on the above 
cases was not remitted to the Panchayat fund for the reasons that nothing has been mentioned in RBD Act, 1969 regarding 
the remittance of fine imposed in such cases. Is it necessary to make rules in this regard? 
Clarification : A draft amendment of the rules to facilitate the remitting of fine imposed under section 23(1)(b) to the 
concerned registration unit is necessary. 
103. Query : For example, in urban areas, a person is required to furnish the birth information to the Registrar of Births 
and Deaths in writing within 7 days from the date of occurrence. The Registrar has registered the event after 7 days of 
receipt of the information from the party. As such the event has been registered within 14 days from the date of 
occurrence. Whether the Registrar can be penalized? 
Clarification: For any undue delay on the part of the Registrar, he becomes liable to penalty under section 23(2) of the 
Act. 104. Query: (a) Can the Registrar launch prosecution against the defaulting Medical Officer in-charge (informant) for 
failure to get the institutional events registered? (b) Can the events be registered during prosecution proceedings? (c) If 
the Medical Officer requests the Chief Registrar to compound the offence before or after institution of the criminal 
proceeding, then will he be charged a sum of money not exceeding fifty rupees for each offence or for all the offences 
committed by him? (d) Can the events be registered if the offences for not reporting births and deaths are compounded? 
(e) Is the Medical Officer required to pay the late registration fees along with the fines imposed under sections 23 or 24? (f)
Will the fines imposed by the laws courts or the late fees payable for delayed registration be borne by the defaulting 
Medical Officer himself or by the institutions from the Government/ Local Body funds? 
Clarification : (a) If the Medical Officer In-charge does not report an event in prescribed time limit, he becomes liable to 
pay late fee and even penalty as provided under sections 13 and 23 of the Act. Prosecution if need be, can be done as 
provided under section 25 by an official authorized by the Chief Registrar. 
b) Irrespective of Prosecution proceedings the Medical Officer In-charge is duty bound to get the event registered as 
per relevant provision of the Act, depending on the delay etc. 
c) Compounding of an offence need not consider the number of events involved in an instance that came to notice. 
d) Launching of prosecution or compounding of offences against a person does not hinder completing the process of 
compulsory registration as per provision of section 13(4) of the Act. Action under section 13 will be without 
prejudice to any action taken under sections 23 or 24 of the Act. 
e) The person concerned is required to pay the late registration fees along with the penalty that may be imposed 
under sections 23 or 24. 
f) Fine will have to be borne by the concerned Medical Officer himself and not by the institution as he is specified to 
be duty bound to report events occurring in the institution under section 8(1) (b) of the Act. 
SECTION 23, 24 &25
105. Query: Sections 23, 24 and 25 of the RBD Act, 1969 relate to penalties, power to compound offences and sanction 
for prosecution. A question has arisen as to the details of the procedure and machinery for instituting prosecution for 
offences referred to in section 23. Please advise. 
Clarification : Section 23 of the RBD Act, 1969 indicates the offences and the penalties therefor. Sub-section (5) thereof 
provides that not withstanding any thing contained in the Cr.P.C. an offence under that Act shall be tried summarily by a 
Magistrate, Chapter XXXI of the Cr.P.C. 1973 contains the provisions for the summary trial of offences. Section 262 
provides that in trials under this chapter (Chapter XXXI) the procedure specified in the code for the trial of summons case 
shall be followed except hereafter mentioned. Chapter XX contains provisions for the trail of summons cases by 
Magistrates. In order to launch a prosecution under section 23 of the Act, a proper complaint will have to be filed by an 
authorized officer before the Magistrate. Since the Chief Registrar of a state would be the chief executive authority in that 
state for carrying into execution the provisions of this Act and the rules and orders made there under, the compliant should 
be filed by a person duly authorized by him in that regard. The prosecution thereafter shall be conducted by the Assistant 
Public Prosecutor under section 25 of the Code. The department should render full assistance to the Assistant Public 
Prosecutor for the successful prosecution of the case. 
 Section 24 empowers any officer authorized by the Chief Registrar by a general or a special order subject to such 
conditions as may be prescribed in the rules to compound a case either before or after the institution of criminal 
proceedings under that Act. The rules made under this provision may provide for the conditions under which the various 
category of cases may be compounded. In case the criminal proceeding have not been instituted, after the case has been 
compounded, there would be no necessity to institute any criminal proceeding. However, in case the criminal proceeding 
has already been instituted before a Magistrate after the case has been compounded under this section, the Magistrate will 
be apprised of the position by way of an application made before him either by the concerned party or by the Chief 
Registrar and thereafter the accused person shall be discharged and further criminal proceedings against him shall be 
dropped by the Magistrate. 
 Section 25 stipulates that no prosecution for an offence punishable under this Act shall be instituted except by an 
officer authorized by the Chief Registrar by general or special order in this behalf. The complaint should be filed by an 
officer authorized by the Chief Registrar by a general or a special order. ANNEXURE – I
The Registration of 
Births & Deaths Act, 1969 
(Act No. 18 of 1969) 
31
st
 MAY 1969 THE REGISTRATION OF BIRTHS AND DEATHS ACT, 1969. 
 (Act No. 18 of 1969) 
 [31
st
 May 1969] 
An Act to provide for the regulation of registration of births and deaths and for matters connected 
therewith. 

Be it enacted by Parliament in the Twentieth Year of the Republic of India as follows:- 

 CHAPTER - I 
PRELIMINARY 
1. Short title, extent and commencement – (i) This Act 
may be called the Registration of Births and Deaths 
Act, 1969. 
(ii) It extends to the whole of India. 
(iii) It shall come into force in a State on such date 1 as 
the Central Government may, by notification in the 
Official Gazette, appoint: 

Provided that different dates may be appointed for 
different parts of a State. 
2. Definitions and interpretation – 
(I) In this Act, unless the context otherwise requires, 
- 
(a) “birth” means live-birth or still-birth; 

(b) “death” means the permanent disappearance of 
all evidence of life at any time after live-birth 
has taken place; 

(c) “foetal death” means absence of all evidence of 
life prior to the complete expulsion or 
extraction from its mother of a product of 
conception irrespective of the duration of 
pregnancy; 
(d) “live-birth” means the complete expulsion or 
extraction from its mother of a product of 
conception, irrespective of the duration of 
pregnancy, which, after such expulsion or 
extraction, breathes or shows any other 
evidence of life, and each product of such birth 
is considered live-born; 
(e) “prescribed” means prescribed by rules made 
under this Act; 

 (f) “State Government” in relation to a Union 
territory, means the Administrator thereof; 

(g) “Still-birth” means foetal death where a product 
of conception has attained at least the 
prescribed period of gestation. 

(2) Any reference in this Act to any law which is not 
in force in any area shall, in relation to that area, be 
construed as a reference to the corresponding law, if 
any, in force in that area. 

CHAPTER II 
REGISTRATION-ESTABLISHMENT 

3. Registrar-General, India- (1) The Central 
Government may, by notification in the 
Official Gazette, appoint a person to be 
known as the Registrar-General, India. 

(2) The Central Government may also appoint 
such other officers with such designations as it 
thinks fit for the purpose of discharging, under the 
superintendence and direction of the RegistrarGeneral, such functions of the Registrar-General 
under this Act as he may, from time to time, 
authorize them to discharge. 

(3) The Registrar-General may issue general 
directions regarding registration of births and 
deaths in the territories to which this Act extends, 
and shall take steps to co-ordinate and unify the 
activities of Chief Registrars in the matter of 
registration of births and deaths and submit to the 
Central Government an annual report on the 
working of this act in the said territories. 

4. Chief Registrar – (1) The State Government 
may, by notification in the Official Gazette, 
appoint a Chief Registrar for the State. 
(2) The State Government may also appoint such 
other officers with such designations as it thinks 
fit for the purpose of discharging, under the 
superintendence and direction of the Chief 
Registrar, such of his functions as he may, from 
time to time, authorize them to discharge. 
(3) The Chief Registrar shall be the chief 
executive authority in the State for carrying into 
execution the provisions of this Act and the rules 
and orders made there under subject to the 
directions, if any, given by the State Government. (4) The Chief Registrar shall take steps, by the issue of 
suitable instructions or otherwise, to co-ordinate, unify 
and supervise the work of registration in the State for 
securing an efficient system of registration and shall 
prepare and submit to the State Government, in such 
manner and at such intervals as may be prescribed, a 
report on the working of this act in the State along with 
the statistical report referred to in sub-section (2) of 
section 19. 

5. Registration divisions – The State Government may, by 
notification in the Official Gazette, divide the territory 
within the State into such registration division as it may 
think fit and prescribe different rules for different 
registration divisions. 

6. District Registrar – (1) The State Government may 
appoint a District Registrar for each revenue district and 
such number of Additional District Registrars as it thinks 
fit who shall, subject to the general control and direction 
of the District Registrar, discharge such functions of the 
District Registrar as the District Registrar may, from 
time to time, authorize them to discharge. 

(2) The District Registrar shall superintend, subject to the 
direction of the chief Registrar, the Registration of 
births and deaths in the district and shall be responsible 
for carring into execution in the district the provisions 
of this Act and the orders of the Chief Registrar issued 
from time to time for the purposes of this Act. 

7. Registrars – (1) The State Government may appoint a 
Registrar for each local area comprising the area within 
the jurisdiction of a municipality, panchayat or other 
local authority or any other area or a combination of any 
two or more of them. 

 Provided that the State Government may appoint in 
the case of a municipality, panchayat or other local 
authority, any officer or other employee thereof as a 
Registrar. 

(2) Every Registrar shall, without fee or reward, enter 
in the register maintained for the purpose all 
information given to him under section 8 or section 9 
and shall also take steps to inform himself carefully of 
every birth and of every death which takes place in his 
jurisdiction and to ascertain and register the particulars 
required to be registered. 
 (3) Every Registrar shall have an office in the local 
 area for which he is appointed. 
 (4) Every Registrar shall attend his office for the 
purpose of registering births and deaths on such 
days and at such hours as the Chief Registrar may 
direct and shall cause to be placed in some 
conspicuous place on or near the outer door of the 
office of the Registrar a board bearing in the local 
language, his name with the addition of Registrar 
of Births and Deaths for the local area for which 
he is appointed and the days and hours of his 
attendance. 

(5) The Registrar may, with the prior approval of the 
Chief Registrar, appoint Sub-Registrars and 
assign to them any or all of his power and duties 
in relation to specified areas within his 
jurisdiction. 

CHAPTER III 
REGISTRATION OF BIRTHS AND DEATHS 

8. Persons required to register births and deaths
– (1) It shall be the duty of the persons specified 
below to give or cause to be given, either orally 
or in writing, according to the best of their 
knowledge and belief, within such time as may 
be prescribed, information to the Registrar of the 
several particulars required to be entered in the 
forms prescribed by the State Government under 
sub-section (1) of section 16, - 

(a) in respect of births and deaths in a house, 
whether residential or nor-residential, not being 
any place referred to in clauses (b) to (e), the 
head of the house or, in case more than one 
household live in the house, the head of the 
household, the head being the person, who is so 
recognized by the house or the household, and if 
he is not present in the house at any time during 
the period within which the birth or death has to 
be reported, the nearest relative of the head 
present in the house, and in the absence of any 
such person, the oldest adult male person present 
therein during the said period; 
(b) in respect of births and deaths in a hospital, 
health centre, maternity or nursing home or other 
like institution, the medical officer in charge or 
any person authorized by him in this behalf; 
(c) in respect of births and deaths in a jail, the jailor 
in charge; 
(d) in respect of births and deaths in choultry, 
chattram, hostel, dharmasala, boarding-house, 
lodging-house, tavern, barrack, toddy shop or 
place of public resort the person in charge 
thereof; 
(e) in respect of any new-born child or dead body 
found deserted in a public place, the head-man or 
other corresponding officer of the village in the 
case of a village and the officer in charge of the 
local police station elsewhere: 
 Provided that any person who finds such child or 
dead body, or in whose charge such child or dead body may 
be placed, shall notify such fact to the headman or officer 
aforesaid; 
(f) in any other place, such person as may be 
prescribed. 
2) Notwithstanding anything contained in sub-section 
(1), the State Government, having regard to the conditions 
obtaining in a registration division, may by order require 
that for such period as may by specified in the order, any 
person specified by the State Government by designation in 
this behalf, shall give or cause to be given information 
regarding births and deaths in a house referred to in clause 
(a) of sub-section (1) instead of the persons specified in that 
clause.

9. Special provision regarding births and deaths in a 
plantation – In the case of births and deaths in a 
plantation, the superintendent of the plantation shall give 
or cause to be given to the Registrar the information 
referred to in section 8: 
 Provided that the persons referred to in clauses (a) to (f) 
of sub-section (1) of section 8 shall furnish the necessary 
particulars to the superintendent of the plantation. 

Explanation – In the section, the expression “plantation” 
means any land not less than four hectares in extent 
which is being prepared for the production of, of actually 
produces, tea, coffee, paper, rubber, cardamom, cinchona 
or such other products as the State Government may, by 
notification in the Official Gazette, specify and the 
expression “Superintendent of the plantation” means the 
person having the charge or supervision of the labourers 
and work in the plantation, whether called a manager, 
superintendent or by any other name. 
10. Duty of certain persons to notify births and deaths and 
to certify cause of death – (1) It shall be the duty of – 
(i) the midwife or any other medical or health 
attendant at a birth or death, 
(ii) the keeper or the owner of a place set apart for the 
disposal of dead bodies or any person required by a 
local authority to be present at such place, or 
(iii) any other person whom the State Government may 
specify in this behalf by his designation, to notify every 
birth or deaths or both at which he or she attended or 
was present, or which occurred in such areas as may be 
prescribed, to the Registrar within such time and in 
such manner as may be prescribed. 
2) In any area, the State Government, having regard to the 
facilities available therein in this behalf, may require 
that a certificate as to the cause of death shall be 
obtained by the Registrar from such person and in such 
form as may be prescribed. 

(3) Where the State Government has required under 
sub-section (2) that a certificate as to the cause of 
deaths shall be obtained, in the event of the death 
of any person who, during his last illness, was 
attended by a medical practitioner, the medical 
practitioner shall, after the death of that person, 
forthwith, issue without charging any fee, to the 
person required under this Act to give information 
concerning the death, a certificate in the 
prescribed form stating to the best of his 
knowledge and belief the cause of death; and the 
certificate shall be received and delivered by such 
person to the Registrar at the time of giving 
information concerning the death as required by 
this Act. 

11. Informant to sign the register – Every person 
who has orally given to the Registrar any 
information required under this Act shall write in 
the register maintained in this behalf, his name, 
description and place of abode, and, if he cannot 
write, shall put his thumb mark in the register 
against his name, description and place of abode, 
the particulars being in such a case entered by the 
Registrar.

12. Extracts of registration entries to be given to 
informant – The Registrar shall, as soon as the 
registration of a birth or death has been 
completed, give, free of charge, to the person 
who gives information under section 8 or section 
9 an extract of the prescribed particulars under 
his hand from the register relating to such birth 
or death. 

13. Delayed registration of births and deaths – (1) 
Any birth or death of which information is given 
to the Registrar after the expiry of the period 
specified therefore, but within thirty days of its 
occurrence, shall be registered on payment of 
such late fee as may be prescribed. 
(2) Any birth or death of which delayed 
information is given to the Registrar after thirty 
days but within one year of its occurrence shall be 
registered only with the written permission of the 
prescribed authority and on payment of the 
prescribed fee and the production of an affidavit 
made before a notary public or nay other officer 
authorized in this behalf by the State Government. 

(3) Any birth or death, which has not been 
registered within one year of its occurrence, shall 
be registered only on an order made by a 
Magistrate of the first class or a Presidency 
Magistrate after verifying the correctness of the 
birth or death and on payment of the prescribed 
fee. 
 (4) The provisions of this section shall be without 
prejudice to any action that may be taken against a 
person for failure on his part to register any birth or 
death within the time specified therefore and any such 
birth or death may be registered during the pendency of 
any such action. 

14. Registration of name of child – Where the birth 
of any child has been registered without a name, 
the parent or guardian of such child shall within 
the prescribed period give information regarding 
the name of the child to the registrar either orally 
or in writing and thereupon the Registrar shall 
enter such name in the register and initial and date 
the entry. 

15. Correction or cancellation of entry in the register 
of births and deaths – If it is proved to the 
satisfaction of the Registrar that any entry of a 
birth or death in any register kept by him under this 
Act is erroneous in form or substance, or has been 
fraudulently or improperly made, he may, subject 
to such rules as may be made by the State 
Government with respect to the conditions on 
which and the circumstances in which such entries 
may be corrected or cancelled, correct the error or 
cancel the entry by suitable entry in the margin, 
without any alteration of the original entry, and 
shall sign the marginal entry and add thereto the 
date of the correction or cancellation. 
 CHAPTER IV 
MAINTENANCE OF RECORDS AND STATISTICS 

16. Registrars to keep registers in the prescribed form
– (1) Every Registrar shall keep in the prescribed form 
a register of births and deaths for the registration area 
or any part thereof in relation to which he exercises 
jurisdiction. 

(2) The Chief Registrar shall cause to be printed and 
supplied a sufficient number of register books for 
making entries of births and deaths according to such 
forms and instructions as may, from time to time, be 
prescribed; and a copy of such forms in the local 
language shall be posted in some conspicuous place on 
or near the outer door of the office of every Registrar. 

17. Search of births and deaths register – (1) Subject 
to any rules made in this behalf by the Sate 
Government, including rules relating to the 
payment of fees and postal charges, any person 
may – 
a) cause a search to be made by the Registrar for 
any entry in a register of births and deaths; 
and 
b) obtain an extract from such register relating 
to any birth or death; 
 Provided that no extract relating to any death, 
issued to any person, shall disclose the particulars 
regarding the cause of death as entered in the 
register. 
(2) All extracts given under this section shall be 
certified by the Registrar or any other officer 
authorized by the State Government to give 
such extracts as provided in section 76 of the 
Indian Evidence Act, 1872 (1 of 1872), and 
shall be admissible in evidence for the 
purpose of proving the birth or death to 
which the entry relates. 

18. Inspection of registration offices – The 
registration offices shall be inspected and the 
registers kept therein shall be examined in 
such manner and by such authority as may be 
specified by the District Registrar. 

19. Registrars to send periodical returns to the 
Chief Registrar for compilation – (1) Every 
Registrar shall send to the chief Registrar or 
to any officer specified by him, at such 
intervals and in such form as may be 
prescribed, a return regarding the entries of 
births and deaths in the register kept by such 
Registrar. 

(2) The Chief Registrar shall cause the 
information in the returns furnished by the 
Registrars to be compiled and shall publish 
for the information of the public a statistical 
report on the registered births and deaths 
during the yea at such intervals and in such 
form as may be prescribed. 
 CHAPTER V 
 MISCELLANEOUS 

20. Special provision as to registration of births and 
deaths, of citizen outside India – (1) The 
Registrar – General shall, subject to such rules as 
may be made by the Central Government in this 
behalf, cause to be registered information as to 
births and deaths of citizen of India outside India 
received by him under the rules relating to the 
registration of such citizens at Indian Consulates 
made under the Citizenship Act, 1955 (57 of 
1955), and every such registration shall also be 
deemed to have been duly made under this Act. 

(2) In the case of any child born outside India in respect 
of whom information has not been received as 
provided in sub-section (1), if the parents of the 
child return to India with a view to settling therein, 
they may, at any time within sixty days from the 
date of the arrival of the child in India, get the birth 
of the child registered under this Act in the same 
manner as if the child was born in India and the 
provisions of section 13 shall apply to the birth of 
such child after the expiry of the period of sixty 
days aforesaid. 

21. Power of Registrar to obtain information 
regarding birth or death – The Registrar may 
either orally or in writing required any person to 
furnish any information within his knowledge in 
connection with a birth or death in the locality 
within which such person resides and that person 
shall be bound to comply with such requisition. 
22. Power to give directions – The Central 
Government may give such directions to any State 
Government as may appear to be necessary for 
carrying into execution in the State any of the 
provisions of this Act or of any rule or order made 
hereunder. 

23. Penalties – (1) Any person who – 
(a) fails without reasonable caused to give 
any information which it is his duty to 
give under any of the provisions of 
sections 8 and 9; or 
(b) give or causes to be given, for the 
purpose of being inserted in any register 
of births and deaths, any information 
which he knows or believes to be false 
regarding any of the particulars required 
to be known and registered; or 
(c) refuses to write his name, description and 
place of abode or to put his thumb mark 
in the register as required by section 11, 
shall be punishable with fine which may 
extend to fifty rupees. 
(2) Any Registrar or Sub-Registrar who neglects or 
refuses, without reasonable cause, to register 
any birth or death occurring in his jurisdiction 
or to submit any returns as required by subsection (1) of section 19 shall be punishable 
with fine which may extend to fifty rupees. 

 (3) Any medical practitioner who neglects or 
refuses to issue a certificate under sub-section 
(3) of section 10 and any person who neglects 
or refuses to deliver such certificate shall be 
punishable with fine, which may extend to 
fifty rupees. 
(4) Any person who, without reasonable cause, 
contravenes any provision of this Act for the 
contravention of which no penalty is provided 
for in this section shall be punishable with 
fine, which may extend to ten rupees. 
(5) Notwithstanding anything contained in the 
Code of Criminal Procedure. 1898 (5 of 1898), 
an offence under this section shall be tried 
summarily by a Magistrate.
24. Power of compound offences – (1) Subject 
to such conditions as may be prescribed, any 
officer authorized by the Chief Registrar by a 
general or special order in this behalf may, 
either before or after the institution of 
criminal proceedings under this Act, accept 
from the person who has committed or is 
reasonably suspected of having committed an 
offence under this Act, by way of 
composition of such offence a sum of money 
not exceeding fifty rupees. 

(2) On the payment of such sum of money, such 
person shall be discharged and no further 
proceedings shall be taken against him in 
respect of such offence. 

25. Sanction for prosecution – No prosecution 
for an offence punishable under this Act shall 
be instituted except by an officer authorized 
by the chief Registrar by general or special 
order in this behalf. 

26. Registrars and Sub-Registrars to be 
deemed public servants – All Registrars 
shall. While acting or purporting to act in 
pursuance of the provisions of this Act or any 
rule or order made thereunder be deemed to 
be public servants within the meaning of 
section 21 of the Indian Penal code (45 of 
1860). 
 27. Delegation of Powers – The State Government 
may, by notification in the Official Gazette, direct 
that any power exercisable by it under this Act 
(except the power to make rules under section 30) 
or the rules made thereunder shall, subject to such 
conditions, if any, as may be specified in the 
direction, be exercisable also by such Officer or 
authority subordinate to the State Government as 
may be specified in the direction. 

28. Protection of action taken in good faith – (1) No 
suit, prosecution or other legal proceeding shall lie 
against the Government, the Registrar – General, 
any Registrar, or any person exercising any power 
or performing any duty under this Act for anything 
which is in good faith done or intended to be done 
in pursuance of this Act or any rule or order made 
there under. 

29. Act not to be in derogation of Act 6 of 1886 – 
Nothing in this Act shall be construed to be in 
derogation of the provisions of the Birth, Deaths 
and Marriages Registration Act. 1886. 

30. Power to make rules – (1) The State Government 
may, with the approval of the Central Government, 
by notification in the Official Gazette, make rules 
to carry out the purposes of this Act. (2) In particular, and without prejudice to the generality 
of the foregoing provision, such rules may provide for- 
 (a) The forms of registers of births and deaths 
required to be kept under this Act; 
(b) The period within which and the form and the 
manner in which information should be given to the 
Registrar under section 8; 
(c) The period within which and the manner in which 
births and deaths shall be notified under sub-section (1) 
of section 10; 
(d) The person from whom and the form in which a 
certificate as to cause of death shall be obtained; 
(e) The particulars of which extract may be given 
under section 12; 
(f) The authority which may grant permission for 
registration of a birth or death under sub-section (2) of 
section 13; 
(g) the fees payable for registration made under 
section 13; 
(h) The submission of reports by the Chief Registrar 
under sub-section (4) of section 4; 
(i) The search of birth and death registers and 
the fees payable for such search and for 
the grant of extracts from the registers; 
(j) The forms in which and the intervals at 
which the returns and the statistical report 
under section 19 shall be furnished and 
published 
(k) The custody, production and transfer of the 
registers and other records kept by 
Registrars; 
(l) The correction of errors and the 
cancellation of entries in the register of 
births and deaths; 
(m) Any other matter which has to be, or may be, 
prescribed. 
[(3) Every rule made under this Act shall be laid, as 
soon as may be after it is made, before the State 
Legislature.] 
31. Repeal and saving – (1) Subject to the provisions 
of section 29, as from the coming into force of this 
Act in any State or part thereof, so such of any law 
in force therein as relates to the matters covered 
by this Act shall stand repealed in such State or 
part, as the case may be.  (2) Notwithstanding such repeal, anything done 
or any action taken (including any instruction or 
direction issued, any regulation or rule or order 
made) under any such law shall, in so far as such 
thing or action is not inconsistent with the 
provisions of this Act, be deemed to have been 
done or taken under the provisions aforesaid, as if 
they were in force when such thing was done or 
such action was taken, and shall continue in force 
accordingly until superseded by anything done or 
any action taken under this Act. 32. Power to remove difficulty- If any difficulty 
arises in giving effect in a State to the provisions 
of this Act in their application to any area, the 
State Government may, with the approval of the 
Central Government, by order make such 
provisions or give such directions not inconsistent 
with the provisions of this Act as appears to the 
State Government to be necessary or expedient 
for removing the difficulty: 
Provided that no order shall be made under 
this section in relation to any area in a State after the 
expiration of two years from the date on which this 
Act comes into force in that area.