Hi,

Here the placement for Sales Coordinator –Abu Dhabi

Position : Sales Coordinator
Location : AbuDhabi

Job Description :

• Updation of ENQUIRY/QUOTE/INVOICE/CHEQUE electronic register.
• Preparation of quotations based on prices gives by sales engineers.
• Filing of quotation, LPO etc.
• Preparation of Proforma Invoice (for L/C purpose, cheque purpose)
• Preparation of Product Submittals.
• Payment / Cheque follow-ups and updation of Cheque register.
• Purchase Orders preparation for Suppliers.
• Preparation of L/C applications to different banks as and when instructed by Finance.
• Letter of Credits from customers – Updation of customer L/C register, cross checking of L/C clauses with offer/Proforma Invoice terms and conditions.
• Correspond to the customer for L/C amendments, preparation of check-lists on the L/C documentation requirements, Preparation of the concerned L/C documents, Preparation of BOE.

Qualification : Graduate/diploma.

Experience : 2-5 yrs in sales.

Would you be interested ?

Please send us your latest updated profile with contact nos.

current & expected salary details and joining time required to priya@kbsconsultants.com

You may also suggest this opening to your friends who may be interested.

Further Information:
KBS Consultants

Flat H,Kulothungan Apts,

No, 5 Natesan Road

Ashoknagar,

Chennai 600 083.

India

Phone: +91-44 2489 5341 / 2371 9622

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I probably shouldn’t write about this topic now since it is bothering me so much.  Maybe it will feel good to get it out.

I just returned from visiting a client – who had not received an email or letter regarding his invoice so I went to personally take him a copy and chat with him about another issue as well.  When I arrived he was just getting back from a meeting.  I asked how he was doing and he said it had been a bad weekend.  He said he had gotten the bill in the mail and it was not at all what he was expecting.  His comment was that it was a NYC price and the clients could have got an architect there and not gone with his recommendation (me) who was supposed to be so much less expensive.  In reality, the NYC price would have been 5 times my price and any other architect around here would likely be double my fee.  I know what I charge and how it compares.  But hey – GO to NYC and get an architect there then.  You’re a big boy!  My fee is a tenth of what the realtor fee is going to be to sell the units.  It makes me ill to think of that and everyone just pays that bill without argument.

But I feel absolutely horrible.  A huge pit is in my stomach, like I did something really wrong.

I devalue myself in my work as an architect and also personally.  Nothing is ever good enough and the memory of success fades fast.  Why should I let people take advantage of me?  This was one time where I decided to charge what I was worth and now I feel kicked in the teeth.  An episode like this can send me into a depression really fast.  I just keep playing it over and over in my mind, hearing the conversation, thinking what thoughts were in my mind, my action, my gut reaction at that moment.  It plays and plays and I can’t let it go.  I drive myself into the depth because I am never good enough, never perfect enough and make mistakes at ever turn.  Intellectually I understand this is not the case but it is truth in my screwed up brain and it makes me crazy.  It’s really a bitch when your intelligence can’t override emotional responses.  I am a small child with my emotions in control, it is an especially frustrating situation for a successful, talented, educated, professional.

I once conducted an interview with a chap from the Better Payment Practice Group. They’re a lobbying group who represent the small business community; and their raison d’etre is to help small businesses improve their cashflow by getting paid on time.

Much of their work – and the bit which gets the most media attention – involves publicly bashing big companies who hold smaller companies to ransom by endlessly extending their payment terms (or worse still, simply not bothering to pay at all unless you kick up a rumpus).

In these troubled economic times, many larger companies are playing a particularly hard game – whilst the majority of my customers are wonderful and very honest indeed, I have already had one major client unilaterally extend their payment terms from 30 days to sixty days. It’s a cheeky thing to do, because not only are my terms thirty days, but we even have a contract with clear acceptance of the thirty day period. But that’s the nature of the game: they know full well I want their business, and they’re the bigger party. It’s basically playground bullying on a larger scale.

However, the most interesting part of my conversation with the man from BPPG was something he told me that I will never forget. He said that by far the most prevalent reason for invoices being paid late is that the invoices weren’t up to scratch in the first place.

Think about it: if there’s something wrong with your invoice, do you think your client’s Accounts Department is going to ring you up and mention the fact? No, they’re going to sit on it, do something else with their time, and buy themselves 30 days of free credit until you finally realise and chase them. And then bag another 30 days while you put it right.

Worse still, chasing Accounts Departments isn’t easy – I chased an invoice last year, where the Accounts Manager said to me with a giggle: “Oh! I only took the call because I was pretty sure we didn’t owe you anything”! At least he was honest…

And yet, getting your invoices right really isn’t much trouble. If the following sound basic, it’s because they are. But almost all companies manage to mess this lot up somewhere. Here are some top tips on the stuff which you must put into your invoices:

• Your company name, and if it’s limited, your Company Number
• Your address. Really. If you don’t put it in, don’t be surprised if you don’t get a cheque back
• Your VAT number, if you’re registered for VAT. It’s an illegal document if you don’t.
• The client’s reference number, if there is one (usually a Purchase Order number). This is a massively useful tool for procrastination if the client has allocated a P/O number and you forget to include it.
• Your bank account details (account number and sort code). Put these in, and you may well get paid electronically, which these days is an instant transaction. Fail to do so, and you’re stuck with cheques – which will add seven days or more to your payless period.
• …And finally, make the numbers add up! I have lost count of the invoices I’ve received where the numbers just don’t tot up properly. Use Excel, get it right, and you’ll save yourself loads of hassle.

To prove the point, here’s a clear and simple sample invoice (it’s taken from the ones we actually use), which are produced in Excel. We keep paper and PDF copies, and I spend no more than an hour a month putting them all together.

Sample Invoice

Some companies are always going to be problematic payers, but it’s bonkers to find out that sometimes it’s your own fault. Get your invoices right, and at least you’ll know you’re right to take the moral high ground…

And if you’re still using pen & paper to keep track of your invoices – have you thought about making life easier with some accounting software? You can download Microsoft Office Accounting 2009 Express free of charge, and manage your invoices, expenses and cash flow online.

FreshBooks users with iPhones or iPod Touches (s aapl) can now manage their FreshBooks account while on the go with MiniBooks, an app from Groovy Squared. The app synchronizes with your FreshBook account, so you can access your data even if you lose your network connection.

MiniBooks comes with the following features:

• Clients: Search for clients and contact them with the iPhone’s phone and email applications.
• Invoices: Create, edit, search, view and email invoices from within the app. You can also view the status of the invoice and record payments.
• Timers: Start and stop timers that can track multiple activities on one screen. Active timers will keep running even if you close MiniBooks.
• Estimates: Create, edit and email estimates that you can turn into invoices.

If you don’t already have a FreshBooks account, you’ll need to sign up for one before downloading MiniBooks. MiniBooks can’t synchronize taxes or give staff members access to FreshBooks, due to limitations on the FreshBooks backend. The free MiniBooks Lite version limits you to three clients, while the full version retails for $14.99.

Do you use a billing app on your phone? What do you use?

Businesses hit hard by our recession have had their hands forced in re-evaluating the way they operate; how do they hire, how do they pay, how do they borrow, how do they bill? Of those re-tooling the ways in which they bill, perhaps none are more notable than law firms because of their slavishly traditional adherence to the “billable hour.”

The concept of the billable hour is simple: firms charge different rates for different attorneys (partners are billed at a higher rate than associates, etc.), and several attorneys of several levels may work on a project and the client is billed per hour, per attorney, per respective rate. Thought it’s held steady for over a century, the system stands in stark contrast to the efficiency of a flat schedule, in which one piece of work is performed in exchange for one agreed-upon price.

Now firms are playing catch-up. As corporate clients feel the recessionary pinch, their legal budgets are shrinking and they’re less inclined to pay their old lawyers their old hourly rates (often in the neighborhood of hundreds of dollars per hour). Legal Bisnow reports that of those venerable bastions doing the best job of adapting, Skaden Arps, Kirkland & Ellis, and Akin Gump are leading the pack. Those firms, plus CitiGroup and Arent Fox, recently sat down at Bisnow’s “Breakfast and Schmooze” event in Washington, D.C. to discuss the future of their respective invoices.

The result? Arent Fox chairman Marc Fleischaker says alternative billing, like fixed fees, already accounts for one-third of that firm’s business. The rest agree, and note other long-term changes in their business models: improved client communication, especially with regard to billing details; fewer employees doing duplicative work; a shift to already-existing in-house counsel at some large corporate concerns; and more contingency fee work. Notably absent from the discussion: the prospect of reduced partner compensation.

The other day I was thinking about the principle differences between paper based business-to-business commerce and e-commerce. The answer was eventually quite clear: Not much! The same business artifacts are created albeit in a very different form. Several specifications exist of which xCBL (XML Common Business Library) seems to be the most popular. Even Visa got onto the bandwagon and published the Visa Global XML Invoice Specification. A quick search on Google will reveal several other specifications, all of these coming to life in the footsteps of the older EDI-techniques.

They all, however, share one common denominator: They are to a large extent an electronic representation of a paper concept originating from a paper based world.

Many centuries ago most people would only trade within their village buying from the different mongers at the local market. Valid transactions that can be translated into modern procurement terminology did however take place:

And so it carries on. The point is that the face to face contact did not necessitate any formal documentation to be produced since there is an underlying trust relationship in the transaction. Of course, the moment inter village trade starts the degree of trust will diminish almost in a straight line as the distance between the trading villages increases, thus requiring some kind of formal and legally bounding documentation. Then came the accountants, especially after the Industrial Revolution, who had to produce back up documentation supporting the different transactions that they posted to their different ledgers. The evolution from a transaction based on trust to a transaction inherently built on distrust was complete to such an extent that every single person in the world accepts it as normal – including me!

In the IT-age, systems were developed that took these paper concepts and translated them into bits and bytes for ease of management, retention and reporting. Nothing in the essence of the business process or underlying relationship changed. The IT-age has unlocked a term called the Global Village, yet we still trade as if we all live in a different village from our neighbour.

My next thought then went into the myriad artifacts (xCBL 4.0 specifies 44 business documents in eight categories) we produce during the life of a transaction and I started wondering whether it will be possible to create an artifact that will encompass the complete transaction cycle. Is it viable? Can something like this be implemented? Will law makers actually buy into such a concept? Since there are countries that wrote the exact layout of a paper invoice into law, can an electronic all encompassing artifact also find its way into some law? Maybe I’m trying to over simplify the world, but is true freedom not contained in simplicity?

I don’t know the answer to any of these questions and the only thing I know is that should something like this happen, it will be due to a very slow evolutionary process rather than any sudden change –  it took us several millennia to get where we are now. Maybe someday we can start trusting each other again…

Pieter van der Dussen

Xero

Rating: 8/10

Verdict: Excellent full-featured accounting solution. But can be little complex at times.

On first logging into the Xero system you are first shown a well layed out ‘dashboard screen’. This gives you an overview of your finances with a simplified ‘money-in’ ‘money-out’ view.

The main benefit of Xero is the way it has streamlined creating invoices. This process has been refined quite well into an easy to use series of data entry screens. Overall these are easy to use and all necessary functionality has been provided.

It would however be nice to be able to add a note against each invoice – just for internal reference.

Once you are comfortable with creating and managing invoices the next most important area of Xero is the reporting section. I found this very good with my only complaint being that there was often too much detail.

There is a lot of information that is only relevant to an accountant that doesn’t need to be so prominent. It’s good that it’s there, don’t get me wrong, but it should perhaps be separated into a different section.

A lot of the simplified terminology such as the easy to understand ‘MoneyIn/Out’ phrasing has also been lost on the reports.

Aged Receivables Report

All of the standard reports that you would expect are here in xero including profit & loss and Balance Sheet. Overall the functionality is comprehensive and accurate.

Profit & Loss Report

Xero is free to try for 30 days after which point you need to sign up for a subscription. This is a fairly standard model and is reasonably priced.

Do you regularly invoice clients for work done? And are you often on-the-go, out visiting client locations? If so, these applications may be just what you need.

Disclaimer: BTS is not affiliated with the following companies, receives no payment for discussing them, and may or may not utilize their services for our own business needs. We just think their kinda cool.

First is FreshBooks. This online service allows you to “send, track and collect payments.” There are two powerful features of this tool that we like. Automation of recurring bills. Never forget to send your clients monthly invoice, the system takes care of it for you. Second, payment through Paypal or other third-party services so you clients can pay electronically with credit cards so you get your money faster. Oh, and there is one more piece with integration, but we’ll cover that later.

Now, for the on-the-go piece, GroovySquared has built an iPhone app called MiniBooks to interact with FreshBooks while on the go. The FreshBooks team has a post about MiniBooks that includes more details, download link, and reviews.

It might also be noted that if you need accounting software, our friends at Clarity Accounting have integrated with FreshBooks to make it nice and easy to get your invoices and payments into their accounting software. And for the accounting novice, Clarity Accounting makes it very easy with a clean simple interface and a fantastic help section.

That’s it, two tools and now you are easily invoicing clients while on the go and tracking your time on jobs, all from the iPhone.

http://bambooinvoice.org/

http://www.simpleinvoices.org/

http://www.siwapp.org/

Accounts Receivables are monies that are owed to you for goods and services that you provided to your clients.  It is important to remember that this is your money and because of this, you need to have an excellent system for keeping track and collecting it.

When you see a client you collect a fee.  I inform each person in advance that I only accept cash or cheque.  That way you do not have any vender fees that are charged by merchant services.  I also have the client sign an agreement which includes the fee, method and timing for payment.  Include a section on if/how interest would be charged as well as policies for unpaid accounts (collections procedures).

You will either prepare a sales receipt (for cash or cheque) or an invoice (for third party payers) immediately after the appointment.  My first choice for sending these to the payee is by email or FAX as this saves the cost of postage.

You will also need to have a method of preparing monthly Statements for clients with unpaid balances.  These need to be sent out immediately after the last day of the month.  I like to print a listing of my Accounts Receivables for the month and then make a plan to contact those which have been owed for the longest period of time.  A polite telephone call can reveal the fact that the invoice had been misplaced, forgotten or missed the payee’s cycle.

Not collecting your Accounts Receivables on a regular basis is like losing your wallet.  Somebody else has your money.  What is the point of working hard if you are not going to be paid.  Remember, this is a business.

If you have signed contracts with third party payees you will find that they usually have specific forms or requirements that must be met before they will make payment.  You still need to have a central system that will record everything in a standardized manner.   I use an amazing software program that allows me to set up the client and then do the invoicing and sales receipts with only three clicks!  Simplicity is good.

If someone asked to borrow a large sum of money from you and pay it within 30 days, I think you would be watching the calendar and eager to collect.  This is the same thing.  The buck stops with you!  Go get your money – you earned it!

And now I would like to invite you to claim your Free Instant Access to a complimentary list of 10 Steps to Making Your Life an Adventure when you visit lindahancockspeaks.com

BAB 5 KESIMPULAN

Untuk memulai bisnis ekspor adalah mudah dan bisa terjadi dengan biaya yang murah. Bagaimanapun juga, proses bisnis ini banyak detail yang harus dipelajari dan peraturan dokumen yang harus diikuti. Dengan banyaknya ilmu dalam ebook ini, saya merek omendasikan untuk mencoba 1 kali deal dengan buyer, setelah order pertama selesai, saya jamin Anda akan jadi expert. Cukup 1 kali deal.

Anda akan menemukan banyak sumber bantuan. Misalnya pembacaan L/C, akan dibantu oleh orang Bank di Indonesia. Yang paling utama adalah bisa deal dengan buyer dan bisa membuat invoice dan packing list, selain itu mudah. Coba ikuti tahap demi tahap dari ebook ini, karena ebook ini berdasarkan pengalaman saya ekspor sejak 1999. Jadi terjamin kebenarannya, bukan asal tulisan.

Penentuan produk yang dijual adalah penting, jangan memilih produk yang bahan bakunya diekspor. Seperti rotan, sejak tahun 2005 dengan SK Menperdag No. 12/M-DAG/PER/6/2005, yang isinya bahan baku rotan bisa di ekspor, ini membahayakan industri ekspor furniture rotan. Jadi pilihlah dengan baik produk yang akan Anda pilih untuk di ekspor. Gunakan jurnal ide, agar bisa menuliskan banyak produk, setelah itu dipilih dengan penuh perhitungan untuk dijadikan produk pilihan.

Akhir kata, silahkan baca ebook ini berulang-ulang untuk mengetahui detail dari ekspor, sehingga Anda bisa jadi eksportir yang menggunakan teknologi internet secara maksimum. Perjalanan panjang 1000 km dimulai oleh langkah pertama, jadi lakukan langkah pertama untuk mendapatkan kesuksesan yang diimpikan.

Go Export!
Memenangkan 100 kemenangan dalam 100 pertempuran bukanlah pertanda kemahiran. Puncak kemahiran adalah mengalahkan musuh bahkan tanpa harus berperang.

Mendapatkan buyer di tiap pameran bukanlah pertanda kepintaran. Puncak kepintaran adalah mendapatkan buyer tanpa harus pameran.

A diferencia de otros sectores de mercado en los que sus responsables ven en la digitalización un servicio que les aporta valor (seguridad, difusión, prestigio), en las empresas y, sobre todo, en las medianas y pequeñas, ésto es mucho más difícil de encontrar y de “vender”. En algún caso me han preguntado por cuál es o en cuánto tiempo obtendrían el retorno de la inversión (ROI), y más ahora, en tiempo de crisis.

El ROI se define como el beneficio obtenido por cada euro que invertimos en una tecnología o servicio durante un periodo de tiempo.

Tomemos el proceso de recepción, aprobación y contabilización de las facturas de proveedor como ejemplo para hacer un ejercicio básico del ROI comparando un proceso típico donde la factura en papel va moviéndose entre los distintos responsables y otro en el que Gudat digitaliza, previamente, esta factura.

Pero continuemos, para almacenar estas facturas hay una serie de costes a tener en cuenta:

Tras estos cálculos, llegamos a la conclusión de que el tratamiento y archivado de una factura en papel supone 8,39 euros (6,3 + 2,09).

Y ¿si en lugar  de hacerlo así  montamos una valija diaria que recoge sus facturas de proveedores en sus oficinas y nos las trae a la nuestra, donde las digitalizamos y para primeras horas de la tarde vía FTP seguro tiene las imágenes digitalizadas en su ERP y nosotros archivamos su facturas en nuestro almacén? Y ¿si todo ésto le cuesta alrededor de 0,30 euros por factura?

Pues resulta que tenemos que sumar 0,30 a los 2,25 euros del tratamiento en digital, es decir, que la nueva manera de hacer tiene un coste de 2,55 euros, lo que supone “un ahorro” de 5,84 € por factura tratada. Multiplíquelo por las miles de facturas que anualmente contabiliza y se hará una idea del ahorro posible.

Bueno, este es un ejercicio reducido y con unos datos que pueden ser debatibles. Trabajos de consultoras como Gartner Group analizan más tipos de costes asociados al tratamiento en papel de las facturas por lo que las ventajas y ahorros de lo digital aumentan mucho más.

John Thorpe, retail sales professional, receives a perfect report card from a very satisfied customer.

Customer comment: “These guys are great! I drive a hundred miles past other Toyota dealers to get service and to buy. I have been buying and utilizing Elk Grove Toyota’s service department now for twenty years since they were  Florin Road Toyota.”

John Thorpe  serves as one of Elk Grove Toyota’s internet sales professionals and has been with Elk Grove Toyota now for five years.